Project Manual BA-659-243-003.pdf

PROJECT MANUAL

FOR

REPLACE/REPAIR BRICKS ON SIDEWALK

AT

HOUSE OF DELEGATES

6 BLADEN STREET

ANNAPOLIS, MD 21401

DEPARTMENT OF GENERAL SERVICES

DGS PROJECT NO. BA-659-243-003

MARCH 5, 2024

NOTICE:

“Minority Business Enterprises are Encouraged to Respond to this Solicitation”

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Atif Chaudhry, Secretary Wes Moore, Governor

301 West Preston Street, Room 1405 Brooke E. Lierman, Comptroller

Baltimore, MD 21201 Dereck E. Davis, Treasurer

TABLE OF CONTENTS

Division Section Title Page Numbers

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

• Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

• Instructions to Bidders for Construction Projects (July 1, 2022) (eMaryland Marketplace

Advantage attachment)

• General Conditions for Construction Contracts (July 1, 2022) (eMaryland Marketplace Advantage attachment)

• Bid/Proposal Affidavit (eMaryland Marketplace Advantage attachment)

• Payment of Employee Health Care Expenses Certification (eMaryland Marketplace Advantage attachment)

• Contractors Questionnaire (eMaryland Marketplace Advantage attachment)

• Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

• Minority Business Enterprise Forms Attachment D (February 5, 2021), if applicable (eMaryland

Marketplace Advantage attachment)

• Veteran-owned Small Business Enterprise (VSBE) Forms Attachment E (September 1, 2022), if applicable (eMaryland Marketplace Advantage attachment)

• List of Prevailing Wage Rates, if applicable (eMaryland Marketplace Advantage attachment)

• Corporate Diversity Addendum, if applicable (eMaryland Marketplace attachment)

• Addenda, if any (eMaryland Marketplace Advantage attachment)

• List of Drawings (eMaryland Marketplace Advantage attachment)

• Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14-

302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

I. SCOPE OF WORK:

A. General Scope of Work:

The work to be accomplished under this contract is located at House of Delegates 6 Bladen St

Annapolis, MD 21401. The successful contractor is to provide all permits, labor, equipment, tools, materials, services, supplies, miscellaneous items, testing, instrumentation, means and methods both necessary and incidental to the completion for the replacement of the brick paver walkways section as specified herein. All work is to be in accordance with the documents, drawings, specifications, and references contained in this scope of work.

B. Dimensions given are approximations provided to potentially assist the Contractor and not intended to define the project. The State assumes no responsibility for the accuracy of measurements and quantities given in this specification.

C. The Contractor is strongly urged to visit the job site and take his/her own measurements and examine the conditions under which work must be performed. Items not described in this specification, but required for a safe, complete installation in accordance with all codes, laws, regulations, and generally accepted building industry practices are included and provided by the Contractor as part of this project with no additional cost to Owner.

II. PROJECT LOCATION:

A. Location 1: House of Delegates St. Johns Street side of building [see photo]. The House of Delegates

Building is located at 6 Bladen Street, Annapolis, Maryland 21401

III. DESCRIPTION OF WORK & BID SUMMARY:

General

A. During this project, the surrounding sidewalks and streets must remain open and usable at all possible times.

No sidewalks and streets can be made inaccessible to vehicles and/or personnel without the proper permits, signage, and certified personnel to safely redirect both vehicular and pedestrian traffic. This will need to be carefully coordinated with the facility management and the City of Annapolis Department of Public Works.

A traffic control plan must be submitted to the City of Annapolis Department of Public Works and approved, prior to beginning the work (if applicable).

B. Contractor’s proposed dumpster, dump-trailer, temporary unloading and unloading locations must be carefully coordinated with the Building Manager and City of Annapolis (if applicable) and with the tenants of adjacent properties. Permits and fees for dumpsters or other site equipment are solely the Contractor’s responsibility. The Contractor shall not make use of any building dumpsters or public street trash receptacles to dispose of construction related debris or any materials generated by this project.

C. Contractor shall provide certified personnel with flags and/or other traffic control devices to adequately maintain the safe traffic flow as well as the safety of pedestrians, visitors, and staff. Contractor to ensure positive separation between the work area and the public. Contractor shall also take adequate precautions to protect the work from damage or other situations that would, or would lead to, an undesirable impact on the finished product.

D. Hours of Operation - Unless otherwise approved, all work is to be performed during the normal working hours of 7:00 am through 3:30 pm, Monday through Friday. All work is to be coordinated with the Using

Agency and / or the DGS Construction Inspector to allow for minimum disruption to the public or building occupants. No work will be permitted beginning January 1, 2024 through April 8, 2024 during the Maryland

General Assembly legislative session.

E. Contractor is responsible for contacting a private utility locator and/or Miss Utility (800-257-7777) to identify all existing utilities prior to digging/excavating. Contractor shall take sole responsibility for any cost incurred due to damage to such utilities caused by the Contractor (if applicable).

F. Protection of existing roadways, streets, walks, utilities, trees, and other adjacent facilities during operations are the responsibility of the Contractor. Maintain access to existing roadways and other adjacent occupied facilities. Temporary erosion control measures to be provided by the Contractor to prevent erosion or displacement of soils, and discharge of soil bearing water runoff or airborne dust to adjacent properties and walkways pursuant to the Maryland Department of Environment guidelines, if applicable. Maintain temporary erosion and sediment controls during operations and repair as needed until stabilization of disturbed areas are complete.

G. Contractor is responsible for providing temporary bathroom facilities for workers associated with this project, including any subcontractors, vendors, suppliers, etc. Temporary bathrooms are to be coordinated with the Building Manager and / or the Assistant Superintendent or Superintendent to allow for minimum disruption to the public or building occupants. Interior bathroom access may be granted by the Building

Manager who will need to escort employees while inside the building.

H. All rigging, hoisting, lifting, and moving of materials and equipment necessary to perform the work is to be provided by the Contractor.

NOTE: It is the Contractor’s responsibility to check/confirm the exact measurements and material quantities to their satisfaction prior to bidding.

Description of Work

Item #1 – Base Bid: Lump Sum

Location 1 the House of Delegates along St. John’s Street:

1. Replace all existing brick pavers within the area of work with new pavers.

2. Replace the existing paver bed material within the area of work with new masonry sand.

3. The existing bedding sand suitable to remain shall only to be adjusted as necessary to level any replaced damaged pavers with the adjacent surfaces.

4. Fill joints of the new pavers with new stabilized masonry sand, plate tamp, refill joints as necessary to obtain a densely packed joint. Final sand elevation is to be recessed 1/8th inch below paver surface.

Materials Specification

Brick Pavers: to match the existing and blend with existing sidewalk. Contractor to provide samples and have DGS Project Manager Approve.

All pavers and paver installation are to meet the following criteria:

• ASTM C902, Standard Specification for Pedestrian and Light Traffic Paving Brick, and ASTM C67 for Freeze/Thaw and Efflorescence testing per Annual Book of Standards, Vol. 04.05, ASTM

International, West Conshohocken, PA, 2016.

• Class Type: SX- Brick that may be frozen while saturated with water.

• Traffic Type I: Pavers subjected to extensive abrasion, such as public sidewalks and driveways.

• Manufactures: Pine Hall Brick Company or approved equal: ‘Pine Hall Pathway Red Paver’, 4” x 8” x 2.25” thick.

• The final surface tolerance from the existing paver elevation is not deviate more than ± 3/8 in. under a 10 ft. straightedge.

• Lippage: No greater than 1/8 in. difference in height is to be between adjacent pavers.

• The surface elevation of pavers is to be 1/8 in. above adjacent drainage inlets, manhole collars or channels.

• Joint (bond) lines do not deviate more than ±1/2 in. over 50 ft. from string lines.

• All new brick pavers are to match the existing pavers. The new brick pavers are to match and blend with existing sidewalk. Contractor to provide brick samples to compare to matching existing sidewalk and to be approved by DGS Project Manager.

• Paver joint width is to meet specified standard ASTM C902 and follow recommended Brick

Industry Association (BIA) 14A.

Paver Substrate and Jointing:

All paver bedding material / joint material and installation to meet the following criteria:

• Bedding sand to conform to ASTM C 33. Masonry sand, limestone screenings, or stone dust are not to be used for bedding sand.

• Paver joint material for the Lump Sum Bid is to be ASTM C33 concrete sand vibrated and compacted to within 1/8” beneath the top of the pavers. Alternative 1 polymeric sand follows the same finished criteria in addition to manufacturer requirements and recommendations.

• Subgrade Repair: Six (6”) inch layers of CR-6 gravel/stone (compacted between layers)

• See Detail 1 (below) for the intended paver section. The paver section is composed of compacted subgrade, 8-inches min. compacted aggregate subbase (or existing concrete base), approx. 3/4 to 1 inches of sand setting bed, and brick pavers.

• Pavers shall be installed following a non-grouted module into a sand setting bed to achieve vertical, horizontal, and rotational interlock. The proper joint width is 1∕16 to 3∕16 in. (1.6 to 4.8 mm).

Detail 1

Edge Restraints:

All paver restraint systems are to meet the following criteria:

• Provide durable vertical galvanized metal edge restraint system spiked into aggregate and installed to prevent all vertical, horizontal, and rotational movement of pavers.

• Use edge restraint system with vertical face at grass lawn and planters (if applicable).

• Replicate pavers bonded to concrete foundation detail where sidewalk adjoins a grass lawn or landscape planters (if applicable).

Seeding:

Seed mixture shall be a combination of two or more grass species, tall fescue to be the highest percent, perennial ryegrass (no more than 5%-10% of the mixture), and Kentucky bluegrass (5%-10%). All areas where seeding is applied are to be covered with straw (if applicable).

IV. SITE CONDITIONS:

a. The work covered by this specification is along the public roadways controlled by the City of

Annapolis; and along Maryland State property frontages of an occupied and fully staffed facility.

b. The Contractor shall always keep the premises and public areas as clean as possible and free from an accumulation of waste materials and debris. Upon completion of the work, all debris, tools, and surplus materials shall be removed leaving the work area completely clean.

c. The Contractor shall leave no area unsafe or unsecure during the work or after any workday.

d. It shall be the Contractor’s responsibility to field verify all existing conditions and dimensions prior to bidding and ordering materials.

e. The Contractor shall repair and restore to its original condition any equipment, materials or surfaces damaged as a result of their operations during this contract.

f. The Contractor shall be fully responsible for any loss or damage to his own materials, supplies, or equipment and to the personal property of their employees while they are on City of Annapolis and/or

State premises.

g. The Contractor, during the construction period, may leave their essential equipment on site, assuming there is ample space to do so, at their risk. The State of Maryland will not assume any liability for any of the stored equipment. Any stored equipment, at the Owner’s risk, shall be stored in a safe manner and marked with reflective barricades. The Contractor shall be responsible for any and all damages to

State of Maryland and/or private property, to include but not limited to, trees, curbs, asphalt or concrete pavements, brick pavers, mailboxes, private yards, signage, etc.

V. SITE INSPECTION:

a. All prospective bidders are encouraged to attend the pre-bid meeting and familiarize themselves with all requirements for the project. All dimensions and information given are approximations provided to potentially assist the contractor and not intended to define the project. Contractor shall visit the job site to familiarize him/herself with the project and to make any calculations necessary for a complete project.

b. Failure to attend the pre-bid meeting will not relieve the successful bidder from complying with the requirements of these specifications at no additional cost to the state.

c. Any site visits requiring access to the interior of the building (other than the pre-bid meeting) shall be coordinated in advance with the Building Manager.

d. At no time, while visiting the site may the Contractor obstruct vehicular traffic flow in any way for any length of time. Restriction or disruption of traffic flow may only be permitted where the Contractor has obtained an approved temporary lane closure permit issued by the City of Annapolis. Any fines or citations issued are the responsibility of the party causing the infraction. Where an official lane closure permit is proposed, a copy of the permit shall be provided to the DGS Project Manager and Building

Manager in advance of using it’s use; copies of the permit shall also be displayed on all obstructing vehicle windshields.

VI. QUALITY ASSURANCE / MATERIALS & SUPPLIES / SUBMITTALS:

QUALITY

a. Supplier Qualifications: Company shall have a minimum of five years documented experience specializing in manufacturing the products specified in this section.

b. Contractor Qualifications: Company shall have a minimum of five years documented experience specializing in performing the work of this specification.

c. Upon request, prospective bidders may be required to submit a list of references and similar projects which they have successfully completed.

d. The Contractor shall be licensed in the State of Maryland in accordance with COMAR regulations.

e. The Contractor shall coordinate all work with the Contractor’s sub-contractors, the various trades, and suppliers in order to complete the project expeditiously and within the time limits of the contract.

f. All work shall be performed in accordance with applicable code requirements. These shall include, but are not limited to, AASHTO, BOCA, State, and local Health Department requirements.

g. All work shall be performed in the best and most professional manner by technicians skilled and licensed in their respective trades.

h. The Contractor shall maintain the job site in a safe, neat, and orderly manner throughout the entire project. Upon completion of the project, the Contractor shall dispose of all excess materials and debris in a lawful manner and leave the entire area clean and in an acceptable condition. Final site conditions must receive the approval of the Project Manager and Building Manager.

i. The Contractor shall adhere to OSHA-MOSH regulations throughout the project to ensure the safety of his/her employees, state employees, and the public.

j. All work shall conform to the requirements of the latest edition of the International Building Code and all state and local code requirements. All work shall be performed in a top-quality workmanship-like manner in accordance with the standards of the trade.

k. The Contractor shall examine the premises prior to submitting the bid and observe the conditions under which the work will be done or other circumstances which will affect the completed work. No allowance will be made, subsequently, in connection with any error or negligence on the Contractor’s part.

l. The Contractor shall return the surrounding site to a pre-construction condition and to the satisfaction of the Project Manager and Building Manager.

MATERIALS AND SUPPLIES

a. All materials shall be as specified or approved equal. All materials to be used must be submitted and approved by the DGS Project Manager. If the Contractor proposes a substitution material other than the specified system, the Contractor shall provide to the Project Manager all data necessary to consider the

“or equal” qualification. The DGS Project Manager will decide to accept or reject proposed substitutions and will notify the Contractor within 5 business days of receipt of this information as to the

“or equal” status.

b. All materials shall be new and where applicable shall be delivered to the job site with labels intact and legible. Handling of materials shall be in accordance with the written directions and/or recommendations of the manufacturer. All materials used in the performance of this contract shall comply with all standards given herein.

c. Materials and construction methods (where applicable) shall conform to Maryland DOT State Highway

Administration, Standard Specifications for Construction and Materials dated July 2020 including all of the latest addenda and errata thereto. All materials shall be tested in accordance with SHA

Specifications. The Contractor shall pay all fees associated with the testing procedures.

d. The Contractor shall be responsible for the coordination, off-loading and proper storage of all materials and supplies until final inspection. Where applicable, materials shall be delivered in their original unopened containers with labels intact and legible.

e. Materials shall be stored in a safe area, out of the way of traffic. Storage site location shall be approved by the Project Manager prior to the storage of any materials on site. If in the event the Contractor elects to store materials or equipment onsite they elect to do so at their own risk. The State will not be held responsible for any lost or damage to materials or equipment.

SUBMITTALS

a. The Contractor shall submit all mix designs, material information, material suppliers’ information, and

SHA plant certifications (if applicable) to the DGS Project Manager for approval prior to starting any work.

b. Specifics:

1. Product submittals

2. Brick paver material Information and (3) physical samples (for finish color).

3. Substrate and Sand material information.

4. Galvanized steel edge restraint system information (if applicable).

5. Grass seed mix material information (if applicable).

VII. WARRANTY:

a. Project Warranty: Refer to “Department of General Services General Conditions for Construction

Contracts” (“General Conditions”) revised July 2018 for basic project warranty provisions.

b. Contractor Warranty Period: All work is to be warranted in writing against defects in materials, installed parts, labor and workmanship for the entire project for a period of two (2) years from date of substantial completion.

c. Final inspection is to be done by the Contractor, Building Manager, DGS Project Manager and / or other

State of Maryland Representatives.

VIII. GENERAL REQUIREMENTS:

a. All work shall be coordinated with the Building Manager, DGS Regional Manager and DGS Project

Manager during the Pre-Construction meeting.

b. Work shall be accomplished during normal working hours Monday through Friday. Work at any other time must be requested in writing and subject to approval by the Building Manager, DGS Regional

Manager and DGS Project Manager.

c. The project shall be considered complete upon final inspection and approval by the Building Manager, DGS Regional Manager and DGS Project Manager.

d. Liquidated damages for this project shall be $250.00 per day.

e. Work to be completed within one hundred twenty (120) calendar days from the date cited in the written

Notice to Proceed. The date to be cited will be determined at the work Pre-construction meeting.

f. Unless otherwise directed by the Using Agency, no work will be permitted during the Legislative

Session between January 1, 2024 & April 8, 2024.

g. Site Safety Requirements:

• Contractor must have a designated site manager to be always on-stie.

X. Point of Contact:

DGS Project Manager – Mike Turner

Office: (410) 767-6791

Email: Michael.turner1@maryland.gov