Project_Information_Sheet.pdf

This document is a Request for Solicitation or Contract Procurement Project Information Sheet from the Procurement Division for Orange County Utilities, specifically for the Water Watch Program (Contract Number Y20-1065). The project seeks staff to patrol service areas for watering violations and an administrative assistant to enter violation information into a database. The contract will run for three years starting November 20, 2025, with an option to extend for two additional one-year periods. The procurement method is an Invitation for Bids (IFB), with the award to be made to the lowest responsive and responsible bidder meeting all qualification requirements. Potential vendor Aqua Cops is identified, and performance requirements include patrolling for watering violations between 4:00 p.m. and 10:00 a.m. seven days a week.

The estimated budget for this project is $527,523, with funding allocated to accounting line 4420-038-1325-3197. The contract will be a firm fixed fee arrangement, and the goal of the Water Watch Program is to help customers become more efficient in lawn and landscape irrigation, ultimately helping to conserve water, protect the Florida aquifer, and sustain the water supply. Delivery requirements include submitting a monthly summary report by the eighth of each month and a monthly invoice by the fifth of each month, which must include timesheets, staff hours worked, and mileage. The contractor will be required to use a time tracking system to verify billable hours and enter violation photographs and customer inquiries into a database.