ProForma Worksheet 2026-2029.pdf

This is a Pro Forma Worksheet document submitted as part of a concession bid for the Indiana Department of Natural Resources (IDNR) Saddle Barn Concession Opportunity at McCormick's Creek State Park. The concessionaire will operate horse-related services including guided trail rides, pony rides, hay wagon rides, instructional classes, lessons, programs, camps, and equine exhibitions at the facility located in Montgomery County. The saddle barn operates seasonally from May through October with minimum operations on Friday, Saturday, and Sunday from 10:00 a.m. to 6:00 p.m. The contract term runs from April 1, 2026, through March 31, 2030, with a potential four-year renewal subject to mutual consent and IDNR Director approval. Proposals were due by February 18, 2026, at 4:00 p.m., and the IDNR strongly encouraged bidders to contact Property Manager Dwight Brooks to arrange site visits prior to submission.

The Pro Forma Worksheet projects financial performance for calendar years 2026 through 2029 and includes revenue sources (merchandise, food, and other), cost of sales, operating expenses, and proposed payment to DNR. The concession fee structure requires payment of 12% of saddle barn gross income and 20% of vending machine income, due by the eighth day of each month. The worksheet details anticipated labor costs including salaries, wages, insurance, taxes, and employee benefits; utility costs; and operating expenses such as maintenance, vehicle and equipment costs, advertising, and professional services. Historical revenue data indicates the previous contract generated $459,890 over 2020-2023 and $381,760 over 2016-2019. The bid includes MWBE set-aside goals of 8% minority participation and 11% women participation, along with a 3% Indiana Veteran Owned Small Business Enterprises goal. The concessionaire is responsible for securing and maintaining all animals, equipment, supplies, and tack, while the state provides the facility and designated buildings.