Professional_Services_for_HOME_Program_&_URA_Property_Standards_Inspections_DSS_NSPIRE_Contractor_Services.pdf

2026-RFP-CD-001

PROFESSIONAL SERVICES FOR HOME PROGRAM &

URA PROPERTY STANDARDS INSPECTIONS

DSS/NSPIRE CONTRACTOR SERVICES

City of Cleveland

Department of Community Development

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: February 25, 2026

DEADLINE FOR QUESTIONS: March 9, 2026

RESPONSE DEADLINE: March 13, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

City of Cleveland

Professional Services for HOME Program & URA Property Standards

Inspections DSS/NSPIRE Contractor Services

I. Overview

II. Statement of Work and Deliverables

III. Proposal Schedule

IV. Proposal Submission Requirements

V. Proposal Selection Criteria

VI. OEO Compliance

VII. Proposal Submittals

Attachments:

A - RFP for DSS Inspection Services_Feb252026

B - Non-Collusion Affidavit

C - Vendor Reference Form

D - Price Form

#2026-RFP-CD-001

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor Services

1. Overview

1.1. Summary

The City of Cleveland, Department of Community Development (CD) is seeking one or multiple vendors to perform federally-mandated Decent, Safe, and Sanitary housing inspections for the HOME Investment

Partnership Program and Uniform Relocation Act requirements. Inspection sites are single-family, duplex, or multi-family residential structures, with 1-4 bedrooms. Vendors must be Bonded, State of Ohio

Certified Building Inspectors.

HOME: Follow-up Housing Property Standards Inspections as per the Federal requirements on units of housing previously completed under the Housing and Urban Development HOME Program. 24 CFR

92.504(d)(1)

Uniform Relocation Act (URA): Inspections related to households affected by federally-assisted rehabilitation projects, pursuant to Federal Uniform Real Property Acquisition and Relocation Act

(“URA”) guidelines. 49 CFR 24.2(a)(8).

NSPIRE (National Standards for the Physical Inspection of Real Estate), the U.S. Department of HUD’s new, consolidated inspection protocol, is replacing Decent, Safe, and Sanitary standards previously interpreted through UPCS (Uniform Physical Condition Standards) and HQS (Housing Quality

Standards). Vendors selected through this RFP must comply with NSPIRE when officially mandated.

1.2. Background

HUD's inspections for "Decent, Safe, and Sanitary" (DSS) are moving to the National Standards for the

Physical Inspection of Real Estate (NSPIRE) framework. These assessments guarantee that housing receiving federal subsidies is well-maintained and adheres to quality benchmarks.

1.3. Contact Information

Chansun Hong Manager of Strategic Data Analytics Office 601 Lakeside Ave Room 300 Cleveland, OH 44114 Email: chong@clevelandohio.gov Phone: (216) 664-4075

Department:

Community Development

Department Head:

Joy Anderson Director

1.4. Timeline

Release Project Date February 25, 2026 mailto:chong@clevelandohio.gov tel:(216)664-4075

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

Question Submission Deadline March 9, 2026, 5:00pm

Question Response Deadline March 11, 2026, 5:00pm

Proposal Submission Deadline March 13, 2026, 5:00pm

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

2. Statement of Work and Deliverables

2.1. Program

Inspection sites will normally contain one to four bedrooms in a single-family, duplex, or multi-family residential structure. All housing units will be in the city of Cleveland, Ohio. Interior, exterior, basement, and common areas are to be included in the inspections. The selected vendor(s) conducting DSS/NSPIRE

Inspections (“Contractor”) will follow these procedures:

2.2. DS&S Inspection Requirements

HOME

A. To initiate a HOME inspection, the Owner/Agent will contact the City’s HOME Compliance

Officer (hereafter, “HOME-CO”) by submitting an Inspection Request (hereafter, “Request

Form” attached as Exhibit B). Each request will list addresses to be inspected and a contact person, usually the property owner or Managing Agent (“Owner/Agent”), for scheduling purposes.

B. The Owner/Agent will contact tenants and make all necessary arrangements to access units to be inspected at the scheduled time(s).

C. The City’s HOME-CO will submit an Inspection Request to the Contractor. NOTE:

Owner/Agents are not allowed to make an inspection request directly to the Contractor, or to change the inspection once submitted, without the City’s prior approval.

D. The Contractor will have up to 4 weeks to contact the Owner/Agent, schedule the inspection, and complete the requested inspections.

E. Contractor will notify the HOME-CO immediately by telephone if a hazard violation is identified that requires correction within 24 hours or if a unit fails inspection for any reason.

F. The Contractor will follow up the telephone call with an email or fax to the HOME-CO containing a completed, signed and dated Inspection Form detailing the hazards or other problems causing a unit to fail inspection. For hazard conditions, the email or fax will be due within 12 hours. For all other failing units, the email or fax is due within 24 hours.

G. As appropriate, the Contractor will include photographic documentation of hazardous or failing conditions using digital photography. Photos will be in color, taken with a digital camera with a minimum of 3 megapixels. These digital files will become the property of the City of Cleveland upon receipt.

H. Contractor will submit Inspection Forms to the HOME-CO as soon as possible, but no later than four (4) weeks after inspection.

URA

A. To initiate an inspection, the Owner/Agent will contact the City’s URA Compliance Officer

(hereafter, “URA-CO”) by submitting an Inspection Request (hereafter, “Request Form” attached

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor as Exhibit A). Each request will list the addresses to be inspected and a contact person, usually the property owner or Managing Agent (“Owner/Agent”), for scheduling purposes.

B. The Owner/Agent will contact tenants and make all necessary arrangements to access units to be inspected at the scheduled time(s).

C. The City’s URA-CO will submit an Inspection Request to the Contractor. NOTE: Owner/Agents are not allowed to make an inspection request directly to the Contractor, or change the inspection once submitted, without the City’s prior approval.

D. The Contractor has 24-48 hours to contact the Owner/Agent to schedule the requested inspections. Inspections will be scheduled to occur as soon as possible, but no later than two (2) business weeks.

E. The Contractor will complete inspections using a separate Dwelling Inspection form for each unit

Inspection Form.

F. The Contractor will notify the URA-CO immediately by telephone if a hazard violation is identified that requires correction within 24 hours or if a unit fails inspection for any reason.

G. The Contractor will follow up the telephone call with an email or fax to the URA-CO containing a completed, signed, and dated Dwelling Inspection Form detailing the hazards or other problems causing a unit to fail inspection. For hazardous conditions, the email or fax will be due within 12 hours. For all other failing units, the email or fax is due within 24 hours.

H. As appropriate, the Contractor will include photographic documentation of hazardous or failing conditions using digital photography. Photos will be in color, taken with a digital camera with a minimum of 3 megapixels. These digital files will become the property of the City of Cleveland upon receipt.

I. Contractor will submit original copies of all completed, signed, and dated Inspection Forms to the

URA-CO as soon as possible, but no later than six (6) weeks after the inspection.

2.3. Invoicing

The Contractor shall submit invoices monthly, but no later than six (6) weeks after the inspection.

Invoices can be billed only for completed inspections for which the original signed and dated Inspection

Form has been submitted to the City.

All invoices must contain:

• Invoice Date

• Unique Invoice Number

• Remittance Name & Address

• Purchase Order Number (same as City contract number)

• Activity (HOME or URA)

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

• Name of the project where the inspection took place

• Date each inspection was requested

• Date each inspection was completed

• Address and Unit # of each inspection

• Number of bedrooms in each unit inspected

• Itemized charges per inspection

• Grand Total due

• Photocopies of all completed, signed, and dated Inspection Forms listed on the invoice for payment

For an inspection to be paid, the Address and Unit # on the Request, the completed (signed & dated)

Inspection Form, and the Invoice must all match. Inspections cannot be paid if there is a discrepancy between the unit requested by the HOME-CO or URA-CO and the unit inspected by the Contractor.

Resolution of discrepancies will depend on the following circumstances:

• If the Inspection Form does not match the Request and the reason is a typographical error on the

Form, the Contractor will issue a corrected original signed and dated Inspection Form.

• If a unit inspected is different from the unit requested, and this was done at the behest of the

Owner/Agent outside the normal Inspection Request process, written documentation explaining the change will be needed from the Contractor or Owner/Agent before payment can be approved.

• If a unit inspected is different from the unit requested as a result of an error by the Contractor, the discrepancy cannot be resolved, and payment cannot be made.

To be paid, all inspections must be submitted (an original, signed, and dated copy of the Inspection Form) quarterly.

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

3. Proposal Schedule

3.1. Questions

The deadline for any and all questions, including if this RFP should contain any discrepancies or omissions, or if the intended meaning of any part of this RFP is unclear or in doubt, shall be Monday, March 9, 2026 at 5:00 pm Local Time. Questions should be directed/addressed via City's OpenGov e-

Procurement Portal Question & Answer feature.

3.2. Deadline

Proposals must be received no later than Friday, March 13, 2026 at 5:00 pm Local Time. No proposals will be accepted after that time unless the City has extended the deadline by a written addendum. The

City reserves the right to refuse any submission not delivered by the deadline.

PROPOSALS OR UNSOLICITED AMENDMENTS TO PROPOSALS ARRIVING AFTER THE

CLOSING WILL NOT BE ACCEPTED

All proposals shall be submitted electronically via City's OpenGov e-Procurement Portal

Proposal documents shall in in PDF format and submitted via City's OpenGov e-Procurement Portal

Submit the Services Proposal and Fee Proposal as described in the “Proposal Submission Requirements” section of this RFP. Fee Proposals shall be a separate pdf file from the Services Proposal. File names must clearly identify the firm’s name which file is the Services Proposal and which is the Fee Proposal.

https://procurement.opengov.com/portal/clevelandoh/projects/240343 https://procurement.opengov.com/portal/clevelandoh/projects/240343 https://procurement.opengov.com/portal/clevelandoh/projects/240343 https://procurement.opengov.com/portal/clevelandoh/projects/240343

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

4. Proposal Submission Requirements

4.1. Submitting Proposals

To effectively consider responses to this RFP, the Vendor is required to prepare a proposal in accordance with the instructions outlined in this section.

Proposals should be prepared as simply as possible and provide a straightforward, concise description of the Vendor's capabilities to satisfy the requirements of the RFP. EMPHASIS SHOULD BE ON

ACCURACY, COMPLETENESS, AND CLARITY OF CONTENT. All parts and pages should be numbered and labeled clearly.

Vendors submitting a proposal must present proof that the inspector(s) conducting the DSS/NSPIRE activity are Bonded and State of Ohio Certified Building Inspectors. Please provide the following with your proposal:

A. Articles of Incorporation

B. Vendor legal name

C. State-registered office address and mailing address

D. Contact names and email addresses, including the names of directors or other responsible officers who would have ultimate responsibility for management of the contract, if awarded.

E. Taxpayer ID number or Social Security Number

F. DUNS Number

G. Company History and Experience*

H. List of former clients who may be contacted for references

I. State of Ohio Certified Building Inspector License and/or Certificate

J. Certification certificate with the Mayor’s Office of Equal Opportunity as a Certified Minority

Business/Female Business Enterprise or Cleveland Small Business (if applicable)

*Vendors must provide sufficient information to evaluate the Vendor’s stability and ability to support commitments set forth in the RFP. The City, at its option, may require the Vendor to provide additional documentation to support and/or clarify requested information.

Proposals should be submitted on a per-unit cost basis. Your proposal must include all costs associated with completing the on-site inspection for each unit.

4.2. The minimum Criteria

All Vendors must meet the minimum criteria as follows:

• RFP response submitted by the due date

• Cost proposal submitted in a separately sealed envelope

• The RFP response signed by a company officer

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

• Disclosure of all previously terminated contracts and/or purchase agreements, reasons for the termination, contract/purchase agreement specifications, and dates of contract/purchase agreement

4.3. Advice of Omission or Misstatement

In the event it is evident to a Vendor responding to this RFP that the City has omitted or misstated a material requirement to this RFP and/or the services required by this RFP, the responding Vendor shall advise the Contact Person designated in this RFP of such omission or misstatement.

4.4. Confidential Information

Information in the Vendor's proposal that is company confidential must be clearly identified. The City will use all information in the Vendor's proposal for the City's purposes. The Vendor understands that any material supplied to the City may be subject to public disclosure under the Freedom of Information Act.

4.5. Confidentiality Statement

Any information, including materials, drawings, designs, documentation, and other property or data, disclosed to the proposal responder shall not be used, reproduced, appropriated, or otherwise disseminated to anyone other than the City.

4.6. Tax Exempt Status

The City is exempt from Ohio State sales and use taxes on materials and equipment to be incorporated in the work. Tax Payer ID No. 34-6000646. Said taxes shall not be included in the RFP.

4.7. Reserved Rights

The City reserves the right to waive any irregularities; accept the whole, part of, or reject any or all quotations; and select the firm which, in the sole opinion of the City, best meets the City’s needs. The

City also reserves the right to negotiate with potential Vendors to serve the City’s best interests.

4.8. Advertising

Vendor shall not advertise or publish the fact that the City has placed this order without prior written consent from the City, except as may be necessary to comply with a proper request for information from an authorized representative of a governmental unit or agency.

4.9. Trademarks

The City warrants that all trademarks the City requests the Vendor to affix to articles purchased are those owned by the City, and it is understood that the Vendor shall not acquire or claim any rights, title, or interest therein, or use any of such trademarks on any articles produced for itself or anyone other than the

City.

4.10. Right to Request Additional Information

The City reserves the right to request any additional information that might be deemed necessary after the completion of this document.

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

4.11. Right of Refusal

The City reserves the right to reject any or all proposals in their entirety, or to select certain professional services, equipment, or software products from various Vendor proposals, based on the City's best interests.

4.12. Proposal Preparation Costs

The Vendor is responsible for any and all costs incurred by the Vendor or his/her subcontractors in responding to this RFP.

4.13. Pricing Eligibility Period

All Vendor proposals must be offered for a minimum of 180 calendar days. A proposal may not be modified, withdrawn, or cancelled by Vendor during the 180-day time period following the time and date designated for the receipt of proposals.

4.14. Additional Charges

No additional charges, other than those listed on the Price Form, shall be made.

4.15. Rights to Pertinent Materials

All responses, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the Vendors that are submitted as part of the proposal shall become the property of the City upon receipt, a part of a public record upon opening, and will not be returned.

The City reserves the right to accept any bid, to reject any or all bids, to waive any irregularities in the bidding, and to accept any bid in the best interest of the City.

4.16. Proposal Pricing and Fees

A. The City requests Firm Fixed Prices (FFP) in the format shown on the Price Form at the end of this RFP to complete the Statement of Work and to complete the Deliverables to the City’s satisfaction. Reference Item 1 in the Price Form.

B. The total price given in the Price Form shall include all costs (including, but not limited to, insurance, travel, telephone, and other direct costs) to provide services and deliverables identified in the Statement of Work and to complete the Deliverables sections of this RFP.

C. No additional charges, other than those listed on the Price Form, shall be made.

4.17. Insurance Requirements

The City will require the finalist Vendor to retain insurance coverage in amounts and kinds to be negotiated with the finalist.

4.18. Compliance with the Cleveland Area Business Code

The Cleveland Area Business Code, Chapter 187 of the Codified Ordinances, Cleveland, Ohio 1976, any

Regulations promulgated under the Code, and the CD Notice to Bidders & Schedules are incorporated in and made part of this solicitation and any resulting contract, by this reference, as fully as if attached.

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

The City of Cleveland is committed to providing opportunities for minority-owned and women-owned businesses, as well as Cleveland-area small businesses, to participate in City contracting. The City intends to contract with a Vendor that shares that commitment.

The standard subcontracting goal for professional services contracts is 10% participation by Cleveland

Area Small Business (“CSB”) subcontractors. Please review any attached documents to review the goal for this contract. Proposers are required to make a good-faith effort to subcontract with certified Minority

Business Enterprise (“MBE”), Female Business Enterprise (“FBE”), and CSB firms, in accordance with the applicable subcontracting goals set forth in this request for proposal.

To document its good faith effort to use certified MBE, FBE, and CSB sub-consultants, each proposer must complete Schedules 1 through 4 found in the Cleveland Area Business Code Notice to Bidders and

Schedules. These schedules document the use of MBE, FBE, and CSB subcontractors on the project, as well as the Vendor's good-faith effort to secure the participation of certified sub-consultants on the proposed work. The completed forms will be forwarded to the City’s Office of Equal Opportunity and the Community Development Department for evaluation. Go to http://www.clevelandohio.gov for

Schedules 1 through 4 and instructions[AJ1]. Need to check with Joy. Failure to submit complete schedules may result in the rejection of your proposal.

Proposers can obtain information on CSBs, MBEs, and FBEs that are certified by the City by checking the City’s website at http://www.clevelandohio.gov. From the home page, select Opportunity Business "from the dropdown menu, then select the Office of Equal Opportunity

(OEO) page to access the Certified Vendor Directory.

Proposers are responsible for obtaining the most current list and for contacting potential CSB/MBE/FBE sub-consultants. The City assumes no responsibility for matching prime consultants with qualified MBE, FBE, and/or CSB sub-consultants.

The participation of MBE, FBE, and/or CSB sub-consultants will be monitored by Community

Development Department staff throughout the project. The successful Vendor will be responsible for providing Community Development with any and all information necessary to facilitate this monitoring.

Equal Opportunity Clause. No Proposer shall discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity or expression, disability, Ethnic group, or Vietnam-era or disabled veteran status. Contractors shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity or expression, disability, Ethnic group, or Vietnam-era or disabled veteran status. As used in this chapter, “treated” means and includes, without limitation, the following: recruited, whether by advertising or other means; compensated, whether in the form of rates of pay or other forms of compensation; selected for training, including apprenticeship, promoted, upgraded, demoted, transferred, laid off, and terminated. Contractors shall post, in conspicuous places available to employees and applicants for employment, notices provided by the hiring representative of the contractor setting forth the provisions of this nondiscrimination clause.

http://www.clevelandohio.gov/ http://www.clevelandohio.gov/

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

5. Proposal Selection Criteria

Interviews

The City reserves the right to short-list potential vendors and invite them to participate in an oral presentation to further demonstrate their capabilities. Companies selected for oral presentations will be notified by the City.

Evaluation Process and Criteria

The City of Cleveland intends to enter into a contractual relationship with one or more qualified vendors. The selected vendor(s) must be well-established, financially stable, and committed to providing excellent service. Finally, there must be a good fit between Vendor(s) staff and City staff to ensure a productive working relationship.

Vendor qualifications will be considered in awarding contracts. The City is not obligated to accept any proposal if deemed not in the best interest of the City to do so. The City will make awards to qualified vendors based on qualifications, fees, and responses to the RFP. Failure to include all required information may be cause for rejection of the proposal.

Responses to this RFP will be evaluated by a review committee, comprised of City staff. City staff will present recommendations to the Board of Control of the City (Board). The Board may, but is not obligated to, entertain formal presentations. The Board may award contracts to one or more vendors.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Company Background and Credentials Points Based 25 (25% of Total)

2. Experience and demonstrated capacity to perform the work Points Based 25

(25% of Total)

3. Reference Check Points Based 25 (25% of Total)

4. Overall Proposal Quality Points Based 25 (25% of Total)

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

6. OEO Compliance

6.1. CSB, MBE, or FBE Proposals for Professional Services Contracts:

A. Definitions: Unless defined in this paragraph or elsewhere in this solicitation of proposals, the following terms shall have the meaning(s) given them in the Cleveland Area Business Code, Chapter 187 of the Codified Ordinances of Cleveland, Ohio, 1976.

1. “City of Cleveland Small Business” or “CCSB.”

2. “Cleveland Area Small Business” or “CSB.”

3. “Cleveland Area Business Code” or “CAB Code.”

4. “Female Business Enterprise” or “FBE.”

5. “Minority Business Enterprise” or “MBE.”

6. “Office of Equal Opportunity” or “OEO.”

7. “Proposal” means an offer to contract with the City in response to this solicitation of proposals (whether called a “Request for Proposals,” “Request for Quotes,” or otherwise) for a personal (“professional”) services Contract.

8. “Proposer” means a Person submitting a Proposal to the City.

9. “Regional Cleveland Area Small Business” or “RCSB.”

B. Evaluation Credit: For the purpose of comparing competing Proposals only, the City’s contracting department may apply an Evaluation Credit of five percent (5%) of the total points awarded for a Proposal received from a CSB, MBE, or FBE. The contracting department shall apply evaluation credit according to the following criteria:

1. Where the City has evidence demonstrating past or present discrimination as to participation of MBEs or FBEs in specific types and categories of contracts, a contracting department may apply evaluation credit to a Proposal when the Proposer is a type of MBE or FBE, and proposing to participate in a type and category of contract, for which discrimination has been demonstrated. If a contracting department applies evaluation credit to one or more proposals from a MBE or FBE for a contract, it may not apply evaluation credit to any proposal from a

CSB under review for award of that contract.

2. If the City has no discrimination evidence described in paragraph 1 above permitting it to apply evaluation credit, a contracting department may apply evaluation credit to the proposal of any CSB(s) where the CSB has its principal office physically located within Cleveland’s municipal boundaries (a “CCSB”). If it does, no other proposer shall receive such evaluation credit.

3. If the City has no discrimination evidence described in paragraph 1 above permitting it to apply evaluation credit and no proposal from a CCSB, a contracting department may apply evaluation credit to the proposal of a CSB having its principal office physically located

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor outside Cleveland’s municipal boundaries but within Cuyahoga County’s boundaries (a

“RCSB”).

C. Procedure: The contracting department may use the total points awarded for a proposal after applying evaluation credit to compare competing proposals to determine which proposal to recommend for a contract award. The City may use the evaluation of a proposal determined after applying evaluation credit to approve that proposal for a contract award. The application of evaluation credits shall not alter the contract amount of a proposal submitted by a proposer, or of the contract executed based on the proposal.

6.2. Proposer’s Good-Faith Effort

Each proposer shall make and document its good-faith efforts to meet any CSB, MBE, and FBE goal that applies to the contract for which it is submitting a proposal. The City may consider a proposer’s good-faith efforts to meet or exceed CSB, MBE, and/or FBE subcontractor participation goals set by the

Director of the Office of Equal Opportunity for the contract in recommending and approving a proposal for contract award.

“Good-faith effort” as used in this solicitation and any resulting contract shall mean and include, without limitation, the proposer’s:

A. Active efforts to obtain participation in the contract from CSBs, MBEs, and/or FBEs equal to or exceeding the specific goal(s) set for the contract;

B. Completion and submission in association with its proposal, as required, all reports, forms, and documents, including, but not limited to, employment reports, certified payrolls, and other information that the Director of the OEO may need to ascertain and verify the specific practical steps the proposer has taken or is taking to meet or exceed the CSB, MBE, and FBE goal(s) for the contract, and the proposer’s equal employment practices; and

C. Attendance at and participation in all required pre-contract award meetings.

D. The Director of the OEO may determine a proposer’s good-faith efforts regarding proposed CSB, MBE, and FBE participation in the contract and its employment practices, as provided under the

Cleveland Area Business Code, from the proposer’s documentation and actions, information obtained from other sources, and monitoring by the OEO, as applicable.

6.3. Incorporation of Cleveland Area Business Code; OEO Notice to Bidders & Schedules

The Cleveland Area Business Code, Chapter 187 of the Codified Ordinances Cleveland, Ohio, 1976, and the OEO Notice to Bidders & Schedules are incorporated in and made part of this solicitation and any resulting contract by this reference, as fully as if attached.

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

7. Proposal Submittals

7.1. Services Proposal*

Provide a PDF with the filename in the following format: "FIRM NAME PROJECT NAME Services

Proposal YYYY.MM.DD"

*Response required

7.2. Non-Collusion Affidavit*

*Response required

*Response required

7.3. Vendor Reference Form*

*Response required

*Response required

7.4. Price Form*

Provide a PDF with the filename in the following format: "Vendor NAME PROJECT NAME Price Form

YYYY.MM.DD"

*Response required

7.5. City Required Forms

7.5.1. NOTICE TO BIDDERS AND OEO SCHEDULES*

Please download the below documents, complete, and upload. COMBINE ALL FOUR SCHEDULES

INTO A SINGLE PDF. Provide a PDF with the filename in the following format: "FIRM NAME

PROJECT NAME OEO Schedules"

• NOTICE_TO_BIDDERS_AND_OEO_S...

*Response required

7.5.2. NON-COMPETITIVE BID CONTRACT STATEMENT FOR CALENDAR

YEAR 2026*

Please download the below documents, complete, and upload. Provide a PDF with the filename in the following format: "FIRM NAME Non Comp YYYY"

• 2026_Non-Comp_Form.pdf

*Response required

7.5.3. FEDERAL FORM W-9*

Provide a PDF with the filename in the following format: "FIRM W9"

• W9_blank.pdf

*Response required

7.6. Northern Ireland Fair Employment Practices Disclosure

INSTRUCTIONS: Pursuant to Codified Ordinance Sec. 181.36, the information requested on this page must be supplied by all contractors and any subcontractors having more than a fifty percent (50%) interest https://government-project.s3.us-west-2.amazonaws.com/64300/f6626fad-a19c-46c1-9160-e42eaa127be7_NOTICE_TO_BIDDERS_AND_OEO_SCHEDULES_%281%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ORGXBYQK%2F20260226%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260226T141229Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEF0aCXVzLXdlc3QtMiJHMEUCIFZauSRsZDS4JUKev0%2Fdyjh0mZT3nVS%2Bwha5JRoOYbyhAiEAnfXJwkSPqR8KMnkZJx%2BTkYxnNVLBUrTsceXf91BmhY4qhQUIJhACGgw4OTIzNjQ2ODc2NzIiDFB5BTJynsc0krC3iSriBCRcDcukdjlaUd2HguCt1vvi51xECvpsKAuNz%2B%2FuJ7MXv4xPHhJU0z4UCZxHYCZ2KzccWaD5fylwqau9l53fg3oSTJzvwqzyjy8su1A5%2FBEFGLf6eh8WF5q3EPmlkEqNjhoNR9%2FT4yaFZ8mNBzvcrcW1yT9eZF7MG03r%2FhL2b06Rkf9YwQIcydH6JjCxyTqQ68fjL5BxPUb41WE6KssNBS8JI9w%2BY9K80rwraigXpitw9Dte5DP5hUf0YOrznxgSco87NSNkC7Vuh5s%2FRU%2FG%2BOLPkvdS7hORnAAE5aMA1d8W8vZzW245xyKZ38vcWx%2B51HAdp%2BQsAARIP7uxJqrZ87W3OSrYn3kWbffuX88Ql6fvYlZn6Xwab7nJcswxD8AVY%2FbKw5ZNqVd1Y3iGz1BsHILUJxEREUeOkKQF4SO2uubVLYw0pv7peMf30T0PeXxBvuiJYjWPeBBoKE50jaJ2Y8%2FswpaX5vUffvnwnAWJ2d3v20IRdwyBkFS%2BTp080TfnaSchP5vX56FkMJBTApoj5HyUlAf3dU2X0IA3bChkDPPEjTYgFa0o6vc0iak025Il1JsAB1gzgbTqMLGPhghxZmFU92Z1Lk2IZqTweBLe85QkyGswXaeQ6mMFCwHKYjwvHgQLxvflyGxqGrnqYwFWoYL0PHxxbxkRo7W60GhoWhiia5x2qo3hp%2FJ2mBvAPkUQMTLhOjqNbhkzQfzw8uucL052MBLp6chLWmzTiUZv1AoM%2BzE5gcYsKvuldS4GfEurPHtBcGgnvaxjU%2FRll3ydGwssHLCkGEuMsGHiCVK60czxg%2FUwxYeBzQY6mQEWB7jslClHdAGp2HIZM7PRN6QsV9v2U7SfEFQpi7IRYNQXG5vJJRSDLZf%2FNjGWx8C4vRA5JnKm0Eep47B0%2Fx%2FW6h9TBMmAySh5Nb2RGnFAk%2BXZMPavbCJoObYZzVE3XxPYDoDilljNOzMI6p8vxxr%2FIpK3fB8IABNCUbD3itw8nEvIIhlnOiOPIyruPENAaP%2BrX6RwRoYEr20%3D&X-Amz-Signature=5ada06f71aa10207c63c2b2baf7dfda4fdccd8a504556b2b218733fd70f9f001&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22NOTICE_TO_BIDDERS_AND_OEO_SCHEDULES_%281%29.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/142958/67272303-9825-4236-b179-3a5e3f760353_2026_Non-Comp_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/142958/bdc1f030-5b8a-4758-8bd5-cbbbb178db1c_W9_blank.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ORGXBYQK%2F20260226%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260226T141229Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEF0aCXVzLXdlc3QtMiJHMEUCIFZauSRsZDS4JUKev0%2Fdyjh0mZT3nVS%2Bwha5JRoOYbyhAiEAnfXJwkSPqR8KMnkZJx%2BTkYxnNVLBUrTsceXf91BmhY4qhQUIJhACGgw4OTIzNjQ2ODc2NzIiDFB5BTJynsc0krC3iSriBCRcDcukdjlaUd2HguCt1vvi51xECvpsKAuNz%2B%2FuJ7MXv4xPHhJU0z4UCZxHYCZ2KzccWaD5fylwqau9l53fg3oSTJzvwqzyjy8su1A5%2FBEFGLf6eh8WF5q3EPmlkEqNjhoNR9%2FT4yaFZ8mNBzvcrcW1yT9eZF7MG03r%2FhL2b06Rkf9YwQIcydH6JjCxyTqQ68fjL5BxPUb41WE6KssNBS8JI9w%2BY9K80rwraigXpitw9Dte5DP5hUf0YOrznxgSco87NSNkC7Vuh5s%2FRU%2FG%2BOLPkvdS7hORnAAE5aMA1d8W8vZzW245xyKZ38vcWx%2B51HAdp%2BQsAARIP7uxJqrZ87W3OSrYn3kWbffuX88Ql6fvYlZn6Xwab7nJcswxD8AVY%2FbKw5ZNqVd1Y3iGz1BsHILUJxEREUeOkKQF4SO2uubVLYw0pv7peMf30T0PeXxBvuiJYjWPeBBoKE50jaJ2Y8%2FswpaX5vUffvnwnAWJ2d3v20IRdwyBkFS%2BTp080TfnaSchP5vX56FkMJBTApoj5HyUlAf3dU2X0IA3bChkDPPEjTYgFa0o6vc0iak025Il1JsAB1gzgbTqMLGPhghxZmFU92Z1Lk2IZqTweBLe85QkyGswXaeQ6mMFCwHKYjwvHgQLxvflyGxqGrnqYwFWoYL0PHxxbxkRo7W60GhoWhiia5x2qo3hp%2FJ2mBvAPkUQMTLhOjqNbhkzQfzw8uucL052MBLp6chLWmzTiUZv1AoM%2BzE5gcYsKvuldS4GfEurPHtBcGgnvaxjU%2FRll3ydGwssHLCkGEuMsGHiCVK60czxg%2FUwxYeBzQY6mQEWB7jslClHdAGp2HIZM7PRN6QsV9v2U7SfEFQpi7IRYNQXG5vJJRSDLZf%2FNjGWx8C4vRA5JnKm0Eep47B0%2Fx%2FW6h9TBMmAySh5Nb2RGnFAk%2BXZMPavbCJoObYZzVE3XxPYDoDilljNOzMI6p8vxxr%2FIpK3fB8IABNCUbD3itw8nEvIIhlnOiOPIyruPENAaP%2BrX6RwRoYEr20%3D&X-Amz-Signature=8e99462b6833bd6d919378ead1c75fe420d567e16de870eb5ca426a8363fd4df&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W9_blank.pdf%22&x-id=GetObject

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor in the proposed contract prior to any contract being awarded by the City of Cleveland. Any contractor or subcontractor who is deemed to have made a false statement shall be declared to have acted in default of its contract and shall be subject to the remedies for default contained in its contract. For failure to cure such a default, the contractor or subcontractor shall be automatically excluded from bidding for the supply of any goods or services for use by the City for a period of two (2) years.

7.6.1. CHECK WHICHEVER IS APPLICABLE:*

Select all that apply

☐ The undersigned or any controlling shareholder,* subsidiary, or parent corporation of the undersigned is NOT ENGAGED IN ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (if paragraph A. is checked, proceed to the signature line.)

☐ The undersigned or any controlling shareholder,* subsidiary, or parent corporation IS ENGAGED IN

ANY BUSINESS OR TRADING FOR PROFIT IN NORTHERN IRELAND. (if paragraph B. is checked, please either check the stipulation contained in paragraph C. or attach documentation that shows that the undersigned has complied with the stipulation contained in paragraph C.)

☐ The undersigned and all enterprises identified in paragraph B. are TAKING LAWFUL AND GOOD

FAITH STEPS TO ENGAGE IN FAIR EMPLOYMENT PRACTICES WHICH ARE RELEVANT TO

THE STANDARDS EMBODIED IN THE "MacBRIDE PRINCIPLES FOR FAIR EMPLOYMENT IN

NORTHERN IRELAND." A copy of the MacBride Principles can be obtained from the Office of the

Commissioner of Purchases and Supplies. In lieu of checking this paragraph, the undersigned must attach documentation which the undersigned believes shows compliance with the stipulation contained in this paragraph C.

*Response required

7.6.2. By confirming, the proposer affirms that they are in compliant Northern

Ireland Fair Employment Practices.* ☐ Please confirm

*Response required

7.6.3. Northern Ireland - Proof of Compliance for Option 2 and/or Option 3* *Response required

7.6.4. Confirm you have received, reviewed, accepted, and incorporated all RFP

RFIs, questions, and answers.* If applicable. State "yes" even if there were no RFIs or questions.

☐ Yes

☐ No

*Response required

7.6.5. Confirm you have received, reviewed, accepted, and incorporated all RFP

Addendums?* If applicable. State "yes" even if there were no Addendums.

☐ Yes

☐ No

Title: Professional Services for HOME Program & URA Property Standards Inspections DSS/NSPIRE Contractor

*Response required