professional-services-combined-rfp-solicitation-documents 1.pdf

Mich igan .gov/MiProcure ment

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PROPOSAL INSTRUCTIONS

Department of Transportation

Macomb TSC Catch Basin/Drainage System Cleaning

Request for Proposal No. 240000001068

Solicitation Manager Name: Terry Harris Direct Phone:517-249-0870

Email: Harrist@michigan.gov Main Phone: 1-855-MI-PURCH 1-855-647-8724

This is a Request for Proposal (RFP) for:

Macomb Drainage System Cleaning

RFP Timeline

Event Time Date

RFP issue date N/A Wednesday, January 31, 2024

Deadline for bidders to submit questions about this RFP

3:00 p.m. Eastern Monday, February 12, 2024

Anticipated date the State will post answers to bidder questions on www.michigan.gov/SIGMAVSS

3:00 p.m. Eastern Friday, February 16, 2024

Proposal deadline* 3:00 p.m. Eastern Friday, February 23, 2024

Anticipated contract begin date N/A Wednesday, May 1, 2024

*A bidder’s proposal received at 3:00:01 p.m. Eastern is late and subject to disqualification.

This RFP is subject to change. Check www.michigan.gov/SIGMAVSS for current information.

mailto:Harrist@michigan.gov http://www.michigan.gov/SIGMAVSS

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1. PROPOSAL PREPARATION. The State recommends reading all RFP materials prior to preparing a proposal, particularly these Proposal Instructions and the Vendor Questions Worksheet. Bidders must follow these Proposal Instructions and provide a complete response to the items indicated in the RFP Structure and Documentation table below. References and links to websites or external sources may not be used in lieu of providing the information requested in the RFP within the proposal. Include the bidder’s company name in the header of all documents submitted with your proposal. Note that all documents and information submitted as part of a proposal will become public record immediately upon receipt by the State.

Proposals received by the State may be posted on the State’s publicly available website after bidders are notified of the award recommendation.

RFP Structure and Documentation

Document Description Bidder Response Instructions

Cover Page Provides RFP title and number, important dates, and contact information for Solicitation Manager

Informational

Proposal Instructions Provides RFP instructions to bidders

Informational

Confidential Treatment Form

Required verification on whether bidder’s proposal contains confidential information

Bidder to complete and submit by proposal deadline

Vendor Questions Worksheet

Questions to bidders on background and experience

Bidder to complete and submit by proposal deadline

Schedule A – Statement of Work

Statement of work Bidder to complete and submit by proposal deadline

Schedule B – Pricing Pricing for goods and services sought by the State through this RFP

Bidder to complete and submit by proposal deadline

Contract Terms Provides legal terms for a contract awarded through this RFP

Deemed accepted by bidder unless information required in the Evaluation Process section of this document is submitted by proposal deadline

Traffic Typical Maintaining Traffic Typical

Informational

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2. CONTACT INFORMATION FOR THE STATE. The sole point of contact for the State concerning this RFP is listed on the Cover Page. Contacting any other State personnel, agent, consultant, or representative about this RFP may result in bidder disqualification.

3. MODIFICATIONS. The State may modify this RFP at any time. Modifications will be posted on www.michigan.gov/SIGMAVSS. This is the only method by which the RFP may be modified.

4. QUESTIONS. Bidder questions about this RFP must be emailed to Harrist@michigan.gov the Solicitation Manager no later than the time and date specified on the Cover Page. In the interest of transparency, only written questions are accepted. Answers to questions will be posted on www.michigan.gov/SIGMAVSS. Submit questions using the format below; a Microsoft Excel format or similar is suggested.

Q # Document and Section Page # Bidder Question

5. DELIVERY OF PROPOSAL.

Electronic – The bidder must submit its proposal, all attachments, and any modifications or withdrawals electronically through www.michigan.gov/SIGMAVSS.

The price proposal should be saved separately from all other proposal documents.

The bidder should submit all documents in a modifiable (native) format (examples include but are not limited to Microsoft Word or Excel and Google Docs or Sheets). In addition to submitting documents in a modifiable format, the bidder may also submit copies of documents in PDF. Attachment file size is limited to 6 MB per document.

Bidder’s failure to submit a proposal as required may result in disqualification. The proposal and attachments must be fully uploaded and submitted prior to the proposal deadline. Do not wait until the last minute to submit a proposal, as the SIGMA VSS system requires the creation of an account and entry of certain information, in addition to uploading and submitting the materials. The SIGMA VSS system will not allow a proposal to be submitted after the proposal deadline identified in the solicitation Closing On/Closing Date fields (Summary view/Detail view), even if a portion of the proposal has been uploaded.

Questions on how to submit information or how to navigate in the SIGMA VSS system can be answered by calling (517) 284-0540 or (888) 734-9749. The Solicitation Manager will not provide assistance related to the submittal of the proposal and all attachments on the day of the proposal deadline. Responsibility for a complete submission lies with the bidder. Note that all documents and information submitted in any manner as part of a proposal will become public record immediately upon receipt by the State. Proposals received may be posted by the State on the State’s publicly available website after bidders are notified of the award recommendation.

http://www.michigan.gov/SIGMAVSS mailto:Harrist@michigan.gov

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6. MANDATORY MINIMUM REQUIREMENTS. To avoid disqualification, the bidder must provide documentation to support the following:

The contractor must be prequalified in MDOT category N9-4A (Sewer Cleanout) and category N9-4B (Sewer Inspection).

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

7. EVALUATION PROCESS. The State will evaluate each proposal based on the following factors:

Technical Evaluation Criteria PASS/FAIL

1. Acceptance and Completion of Schedule A

2. Completion of the Confidential Treatment Form

3. Completion of the Vendor Questions Worksheet

4.

Acceptance of Standard Contract Terms listed in the Vendor Question Worksheet, Section 6

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive. Failure to respond timely to requests for proposed changes to Contract Terms during ongoing negotiations may be cause for disqualification.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

8. NOTICE OF DEFICIENCY. The State reserves the right to issue a Notice of Deficiency to bidders if the State determines after the proposal deadline that a portion of the RFP was deficient, unclear, or ambiguous. Failure to respond to a Notice of Deficiency timely may be cause for disqualification.

9. CLARIFICATION REQUEST. The State reserves the right to issue a Clarification Request to a bidder to clarify its proposal if the State determines the proposal is not http://www.legislature.mi.gov/(S(12rtpbjmznw1mn4opquus2gz))/mileg.aspx?page=getObject&objectName=mcl-18-1261 https://www.michigan.gov/SDVOB

Version 2023-2 Page 5 of 59 clear. Failure to respond to a Clarification Request timely may be cause for disqualification.

10. RESERVATIONS. The State reserves the right to:

a. Disqualify a bidder for failure to follow these instructions.

b. Discontinue the RFP process at any time for any or no reason. The issuance of an RFP, your preparation and submission of a proposal, and the State’s subsequent receipt and evaluation of your proposal does not commit the State to award a contract to you or anyone, even if all the requirements in the RFP are met.

c. Consider late proposals if: (i) no other proposals are received; (ii) no complete proposals are received; (iii) the State received complete proposals, but the proposals did not meet mandatory minimum requirements or technical criteria; or

(iv) the award process fails to result in an award.

d. Consider an otherwise disqualified proposal if no other proposals are received.

e. Disqualify a proposal based on: (i) information provided by the bidder in response to this RFP; (2) the bidder’s failure to complete registration on www.michigan.gov/SIGMAVSS ; or (3) if it is determined that a bidder purposely or willfully submitted false or misleading information in response to the RFP.

f. Consider prior performance with the State in making its award decision.

g. Consider overall economic impact to the State when evaluating proposal pricing and in the final award recommendation. This includes but is not limited to:

considering principal place of performance, number of Michigan citizens employed or potentially employed, dollars paid to Michigan residents, Michigan capital investments, job creation, tax revenue implications, and economically disadvantaged businesses.

h. Consider total-cost-of-ownership factors (e.g., transition and training costs) when evaluating proposal pricing and in the final award recommendation.

i. Refuse to award a contract to any bidder that has failed to pay State taxes or has outstanding debt with the State.

j. Enter into negotiations with one or more bidders on price, terms, technical requirements, or other deliverables.

k. Award multiple, optional-use contracts, or award by Contract Activity.

l. Evaluate the proposal outside the scope identified in the Evaluation Process section of this document if the State receives only one proposal.

11. AWARD RECOMMENDATION. The contract will be awarded to the responsive and responsible bidder who offers the best value to the State, as determined by the State.

Best value will be determined by the bidder meeting the minimum point threshold and offering the best combination of the factors stated in the Evaluation Process section of this document, and price, as demonstrated by the proposal. The State will post an Award Recommendation and Evaluation Synopsis on www.michigan.gov/SIGMAVSS or in the manner it was originally published.

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12. DEBRIEF MEETING AND BID PROTEST. The State will post an Award Recommendation and Evaluation Synopsis which will provide instructions on how to request a debrief meeting.

If you wish to initiate a protest of the award, you must submit your written protest electronically to Carol Rademacher, Administrator, at RademacherC@Michigan.gov no later than 3:00 p.m. Eastern. There is 5 business days for projects less than $25M and 10 business days for projects $25M or greater business days after posting the Award Recommendation and Evaluation Synopsis on SIGMA VSS. The State reserves the right to adjust this timing and will publish any change.

Additional information about the protest process is available at DTMB - Programs and Policies (michigan.gov) under the “Bidder Protests” link.

13. STATE ADMINISTRATIVE BOARD. Contracts equal to $250,000 or greater than require approval by the State Administrative Board. The State Administrative Board’s decision is final; however, its approval does not constitute a contract. The award process is not complete until the awarded contractor receives a contract fully executed by all parties.

14. GENERAL CONDITIONS. The State will not be liable for any costs, expenses, or damages incurred by a bidder participating in this solicitation. The bidder agrees that its proposal will be considered an offer to do business with the State in accordance with its proposal, including the Contract Terms, and that its proposal will be irrevocable and binding for a period of [180] calendar days from date of submission.

If a contract is awarded to the bidder, the State may, at its option, incorporate any part of the bidder’s proposal into a contract. This RFP is not an offer to enter into a contract. This RFP may not provide a complete statement of the State’s environment or contain all matters upon which agreement must be reached. The bidder understands that their proposal will become public record immediately upon receipt by the State. Other than verified trade secrets, proposals submitted via www.michigan.gov/SIGMAVSS are the State’s property.

15. CONFIDENTIAL TREATMENT FORM AND THE FREEDOM OF INFORMATION

ACT. As a public record, all portions of the bidder’s proposal and resulting contract are subject to disclosure as required under Michigan’s Freedom of Information Act (FOIA), MCL 15.231, et seq. However, the State may exempt some information from disclosure as permitted by law. Under MCL 18.1261(13)(b), records containing “a trade secret as defined under section 2 of the uniform trade secrets act, 1998 PA 448, MCL 445.1902,” are exempt from disclosure under FOIA. In addition, “financial or proprietary information” submitted with a bidder’s proposal is exempt from disclosure under FOIA. A bidder’s failure to comply with this Section is grounds for rejecting a bidder’s proposal as non-responsive. As a part of its proposal, each bidder must follow the procedure below.

SUBMIT A COMPLETED “CONFIDENTIAL TREATMENT FORM” (CT FORM)

WITH YOUR BID. Completion and submission of the CT Form is required regardless of whether the bidder seeks confidential treatment of information.

Failure to submit a completed CT Form may be cause for disqualification from the solicitation process. If a bidder fails to properly complete and mailto:RademacherC@Michigan.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.michigan.gov%2Fdtmb%2Fprocurement%2Fcontractconnect%2Fprograms-and-policies&data=05%7C01%7CMarpleA%40michigan.gov%7C36259407b7714f2fc9b608da4d2f9a34%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637907164092143816%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=9%2F9Df8aIcjEZ0FFOBpbCkgMx6x844b20gK2zRJR7ZVE%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.michigan.gov%2Fdtmb%2Fprocurement%2Fcontractconnect%2Fprograms-and-policies&data=05%7C01%7CMarpleA%40michigan.gov%7C36259407b7714f2fc9b608da4d2f9a34%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637907164092143816%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=9%2F9Df8aIcjEZ0FFOBpbCkgMx6x844b20gK2zRJR7ZVE%3D&reserved=0

Version 2023-2 Page 7 of 59 submit the CT Form or otherwise fails to follow CT Form instructions, the proposal may be publicly disclosed in its entirety without redaction after an award recommendation.

i. Complete and sign Section 1 of the CT Form if the bidder does NOT request confidential treatment of information contained in its proposal; or

ii. Complete and sign Section 2 of the CT Form if the bidder requests confidential treatment of certain information. Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy.”

iii. Failure to complete and sign a CT Form may result in disqualification of the bidder. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow the CT Form instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation.

b. FOIA REQUESTS. If a FOIA request is made for a bidder’s proposal, the Public Copy may be distributed to the public along with the bidder’s CT Form. The CT Form is a public document and serves as an explanation for the redactions to the Public Copy. Do not put any trade secret, financial, or proprietary information in the CT Form. Do not redact the CT Form itself.

c. NO ADVICE. The State will not advise a bidder as to the nature or content of documents entitled to protection from disclosure under FOIA or other laws, as to the interpretation of such laws, or as to the definition of trade secret or financial or proprietary information. Nothing contained in this provision will modify or amend requirements and obligations imposed on the State by FOIA or other applicable law.

d. FAILURE TO REQUEST CONFIDENTIAL TREATMENT. Failure to request material be treated as confidential as specified herein relieves the State, its agencies, and personnel from any responsibility for maintaining material in confidence.

e. Bids containing a request to maintain an entire proposal as confidential may be rejected as non-responsive. Bidders may not request confidential treatment with respect to resumes, pricing, and marketing materials. The State reserves the right to determine whether material designated as exempt by a bidder falls under MCL

18.1261 or other applicable FOIA exemptions. If a FOIA request is made for materials that the bidder has identified as trade secret, financial, or proprietary information, the State has the final authority to determine whether the materials are exempt from disclosure under FOIA.

f. Bidder forever releases the State, its departments, subdivisions, officers, and employees from all claims, rights, actions, demands, damages, liabilities, expenses and fees, which arise out of or relate to the disclosure of all or a portion of bidder’s proposal submitted under this RFP. Bidder must defend, indemnify and hold the State, its departments, subdivisions, officers, and employees harmless, without limitation, from and against all actions, claims, losses, liabilities, damages, Version 2023-2 Page 8 of 59 costs, attorney fees, and expenses (including those required to establish the right to indemnification), arising out of or relating to any FOIA request, including potential litigation and appeals, related to the portion of bidder’s proposal submitted under this RFP that bidder has identified as a trade secret, or financial or proprietary information. The State will notify bidder in writing if indemnification is sought. The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding; (iii) employ its own counsel; and to

(iv) retain control of the defense, or any portion thereof, if the State deems necessary. Bidder will not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. If a State employee, official, or law is involved or challenged, the State may control the defense of that portion of the claim. Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated with the Department of Attorney General. An attorney designated to represent the State may not do so until approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.

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CONFIDENTIAL TREATMENT FORM

INSTRUCTIONS. Bidder must complete either Section 1 or Section 2 of this CT Form and sign where indicated. Do not complete both sections. This CT Form must be signed by the individual who signed the bidder’s proposal. A completed CT Form must be submitted with your proposal, regardless of whether your proposal contains confidential information.

Failure to submit a completed CT Form with your bid is grounds for rejecting the proposal as non-responsive. If a bidder fails to properly complete and submit the CT Form or otherwise fails to follow CT Form Instructions, the proposal, in its entirety, will be treated as a “Public Copy” and may be publicly disclosed by the State without redaction after bidders have been notified of an award recommendation. See the Confidential Treatment Form and The Freedom of Information Act (FOIA) sections of the Proposal Instructions for additional information

Section 1. CONFIDENTIAL TREATMENT IS NOT REQUESTED

This section must be completed, signed, and submitted with the proposal if the bidder does not request confidential treatment of any material contained in the proposal. If this section is completed, do not complete Section 2. CONFIDENTIAL TREATMENT IS

REQUESTED.

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is not requested.

RFP Number

RFP Title

Signature

Date

Printed Name, Title, Company

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Section 2. CONFIDENTIAL TREATMENT IS REQUESTED

This section must be completed, signed, and submitted with the proposal if bidder requests confidential treatment of any material contained in the proposal. Submission of a completed CT Form is required to request confidential treatment. If this section is completed, do not complete Section 1. CONFIDENTIAL TREATMENT IS NOT

REQUESTED.

Provide the information in the table below. Bidder may add rows or additional pages using the same format shown in the table. Bidder must specifically identify the information to be protected as confidential and state the reasons why protection is necessary.

The CT Form will not be considered fully complete unless, for each confidentiality request, the bidder: (1) identifies the Proposal Page #, Section #, and Paragraph #, (2) identifies whether the material is a Trade Secret (TS), Proprietary Financial Information (FI), or Proprietary Information (PI), and (3) explains the specific legal grounds that support treatment of the material as TS, FI, or PI. Bidders must provide a complete justification as to how the material falls within the scope of an applicable FOIA exemption or relevant case law. Bidders must not simply cite to an applicable exemption or case name. Bidders must also provide the contact information for the person at their organization authorized to respond to inquiries by the State concerning the material.

Bidder must also submit a “Public Copy” of the proposal with the trade secret, financial, and proprietary information redacted and clearly labeled as the “Public Copy”.

(1)

Proposal Page #, Section #, Paragraph #

(2)

Material is Trade Secret (TS), Proprietary

Financial Information (FI), Proprietary Information (PI)

(3)

Applicable FOIA Exemption with

Written Justification

(4)

Bidder Contact Information

By signing below, the bidder affirms that confidential treatment of material contained in their proposal is requested and has attached to this form a redacted “Public Copy” of the bidder’s proposal.

RFP Number

RFP Title

Signature

Date

Printed Name, Title, Company

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VENDOR QUESTIONS WORKSHEET

Provide a detailed response to each question. “You” and “company” refers to the bidder.

Information Sought Bidder Response

1. Contact Information

Bidder’s sole contact person during the RFP process. Include name, title, address, email, and phone number.

Person authorized to receive and sign a resulting contract. Include name, title, address, email, phone number and vendor customer code in SIGMA VSS.

2. Company Background Information

Legal business name and address. Include business entity designation, e.g., sole proprietor, Inc., LLC, or LLP.

What state was the company formed in?

Phone number.

Website address.

Number of years in business.

Number of employees.

Legal business name and address of parent company, if any.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change has affected your company.

Discuss your company’s history. Has growth been organic, through mergers and acquisitions, or both?

Has bidder ever been debarred, suspended, or disqualified from bidding or contracting with any entity, including the State of Michigan? If yes, provide the date, the entity, and details about the situation.

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Has your company been a party to litigation against the State of Michigan? If the answer is yes, then state the date of initial filing, case name and court number, and jurisdiction.

Within the last 5 years, has your company or any of its related business entities defaulted on a contract or had a contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

State your gross annual sales for each of the last 5 years.

If receiving a contract under this RFP will increase your gross revenue by more than 25% from last year’s sales, explain how the company will scale-up to manage this increase.

Describe partnerships and strategic relationships you think will bring significant value to the State.

State the physical address of the place of business that would have primary responsibility for this account if bidder is awarded a contract under this RFP.

Bidder affirms that any business types identified on its SIGMA VSS profile, including those eligible for Geographically Disadvantaged Business Enterprise (GDBE) and Michigan Supplier Community Program (MiSC), are valid.

Choose an item.

3. Qualified Disabled Veteran/Service- Disabled Veteran-Owned Business Program

Under MCL 18.1261, a “qualified disabled veteran” means a business entity that is 51% or more owned by 1 or more veterans with a service-connected disability. A “service-connected disability” means a disability incurred or aggravated in the line of duty in the active military, naval, or air service as described in 38 USC 101(16). Are you a qualified disabled veteran?

Choose an item.

https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc https://www.michigan.gov/dtmb/procurement/contractconnect/programs-and-policies/programs/misc http://www.legislature.mi.gov/(S(b2idoibk3wwdcrok5bm0s021))/mileg.aspx?page=getObject&objectName=mcl-18-1261

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To demonstrate qualification as a qualified disabled veteran, you must provide:

(a) Proof of service and conditions of discharge (DD214 or equivalent);

(b) Proof of service-connected disability (DD214 if the disability was documented at discharge or Veterans Administration Rating Decision Letter or equivalent if the disability was documented after discharge); and

(c) Legal documents setting forth the ownership of the business entity.

In lieu of the documentation identified above, you may provide proof of certification by the National Veterans Business Development Council.

Enter the names of documents submitted with your proposal to demonstrate status as a qualified disabled veteran.

4. Participation in RFP Development or Evaluation

Did your company, an employee, agent, or representative of your company, or any affiliated entity participate in developing any component of this solicitation? For purposes of this question, business concerns, organizations, or individuals are affiliates of each other if, directly or indirectly: (1) either one controls or has power to control the other or (2) a third-party controls or has the power to control both. Indicia of control include, but are not limited to, interlocking management or ownership, identity of interests among family members, shared facilities or equipment, and common use of employees.

Choose an item.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

If you are awarded a contract under this solicitation, in order to provide the goods or services required under a resulting contract, do you intend to partner or subcontract with a person or entity that assisted in the development of this solicitation?

Choose an item.

If you enter “YES,” you are not eligible for contract award. An awarded vendor may not partner or subcontract with anyone to provide goods and services required under a resulting contract if that subcontractor or partner assisted in the development of this solicitation.

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Will your company, or an employee, agent, or representative of your company, participate in the evaluation of the proposals received in response to this RFP?

Choose an item.

If you enter “YES”, you are not eligible for contract award or to work as a subcontractor for the awarded vendor.

5. State of Michigan Experience and Prior Experience

Does your company have experience working with the State of Michigan? If so, please provide a list (including the contract number) of the contracts you hold or have held with the State for the last 10 years.

Describe at least [3] relevant experiences from the last [5] years supporting your ability to successfully manage a contract of similar size and scope for the work described in this RFP.

Experience 1

Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

State.

Zip.

1. Project name and description of the scope of the project.

2. What role did your company play?

3. How is this project experience relevant to the subject of this RFP?

Dollar value.

Start and end date (mm/yy – mm/yy)

Status (completed, live, other – specify phase)

Results obtained.

Experience 2

Company name.

Contact name.

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Contact role at time of project.

Contact phone.

Contact email.

City.

2. What role did your company play?

Status (completed, live, other – specify phase)

Results obtained.

Experience 3

Company name.

Contact name.

Contact role at time of project.

Contact phone.

Contact email.

City.

2. What role did your company play?

Status (completed, live, other – specify phase)

Results obtained.

6. Standard Contract Terms

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Bidder must affirm agreement with the attached Contract Terms. If not in agreement, written exceptions in accordance with the Evaluation Process section of the Proposal Instructions must be provided with Bidder’s proposal.

7. Michigan Economic Impact

Number of employees currently employed at locations within the State of Michigan.

Number of additional employees to be employed at locations within the State of Michigan if awarded this Contract (if any).

Minimum wage paid to employees employed at

Average wage paid to employees employed at

Percentage of employees employed at locations within the State of Michigan that are covered by employer-provided health insurance.

8. Labor, Antidiscrimination and Environmental Laws Compliance

Bidder must disclose any violations of state or federal labor, antidiscrimination and employment laws and regulations received within the past five years.

Bidder must disclose any violations of state or federal environmental laws and regulations received within the past five years.

9. Supplier Diversity

Does your company have a supplier diversity program or training?

Choose an item.

Bidder agrees that if Bidder is awarded a contract with a dollar amount of $500,000 or greater from this RFP, Bidder shall provide a copy of their current EEO-1 demographic report provided that Bidder meets Federal requirements to file an EEO-1 report.

Choose an item.

10. Other

Classification of Employees. I certify that the company has properly classified its employees

Choose an item.

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Abusive Labor Practices. The Contractor certifies that it will not furnish any Deliverable that was produced fully or partially by forced labor, forced or indentured child labor, or indentured servitude.

Choose an item.

Certification of Michigan Business - Public Act 431 of 1984, Sec. 268. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Business Tax Corporate Income Tax Return. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, filed a Michigan Income Tax return showing income generated in, or attributed to the State of Michigan. I certify that the company has, pursuant to the provisions of Sec 268 of Public Act 431 of 1984, withheld Michigan Income Tax from compensation paid to the company’s owners and remitted the tax to the Michigan Department of Treasury.

Choose an item.

Iran Linked Business- Public Act 517 of 2012.

I certify that the Company is not an Iran-Linked business as defined by Public Act 517 of 2012.

Choose an item.

Clean Corporate Citizen. I certify that the Company is a Clean Corporate Citizen as defined by the Environmental Protection Act, 1994 PA 451.

Choose an item.

Convict Labor. The Contractor certifies that if using convict labor, it is complying with all applicable state and federal laws and policies.

Choose an item.

SOM Debt/Tax Payment. All SOM tax/debts. I certify that all applicable State of Michigan taxes are paid, and that no outstanding debt is owed to the State of Michigan.

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Authorization to Verify Information Provided by Vendor. I authorize the State to verify that all information provided in this registration, in bidding and contracting documents, and any attachments or supplement documents and processes are accurate.

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11. Response to State Requests

Bidder agrees to respond, by established deadlines, to all requests from the State including but not limited to, clarification requests, notices of deficiency, and proposed changes to Contract Terms.

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Contractor must enter company name here.

SCHEDULE A – STATEMENT OF WORK

CONTRACT ACTIVITIES

Request for Proposal (RFP) No. 240000001068

Macomb TSC Catch Basin/Drainage System Cleaning

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

Michigan Department of Transportation (MDOT) is requesting bids for Catch Basin/Drainage System Cleaning Services within Macomb County. Estimated quantities are included on the Schedule B. The contractor must be prequalified in category N9-4A (Sewer Cleanout) and category N9-4B (Sewer Inspection).

The result of this Contract is a three (3) year contract with (2) – one (1) optional extension.

Quantities listed on the Schedule B are estimates, actual work performed will be decided by the Program Manager (PM)/Contract Compliance Inspector(CCI) or his/her designee.

The State is not obligated to purchase any listed Quantity.

SCOPE

This contract is for cleaning of drainage structures and lead cleaning. The Contractor shall bid on a standardized list of pay items common to drainage system cleaning. Specific project locations will not be known at the time of letting.

All work will be documented in ArcGIS by MDOT. Contractor can view the documented data and will be required to use AcGIS Software for reporting purposes.

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the drainage cleaning services as described in the specifications herein.

1. Requirements

1.1. General Requirements

The contractor through innovation, technology, or other means shall perform and provide the required repair and have adequate staff to complete the requested work determined

Version 2023-2 Page 20 of 59 by the State and otherwise do all things necessary for, or incidental, to the performance of work, including but not limited to:

All personnel

Equipment

Tools

Supplies

Materials

Training and supervision of staff

The Contractor shall provide services at the locations as directed by the PMI/CCI within the Macomb County jurisdictions. The Contractor shall provide clean out services of the specified catch basins under the jurisdiction of MDOT in accordance with requirements stated herein in accordance with requirement of this contract. Contract Activities will be requested by MDOT on an as-needed basis.

Except where otherwise indicated within this Schedule A, all materials and workmanship shall be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition (see MDOT 2020 Standard Specifications for Construction [WEB]-linked (michigan.gov)), and the Standard Plans, Special Details, Special Requirements, Special Provisions, and Traffic Typicals referenced herein.

Contract Activities require personnel to comply with High Visibility clothing requirements.

All workers must wear high-visibility safety apparel as specified in the Michigan Manual of Uniform Traffic Control Devices [see MDOT - Transportation Standards and Special Details (state.mi.us)], Sections 6D.03 and 6E.02.

The Contractor is responsible for notifying the local units of government (i.e., county or municipality) before starting work in their area. All work must be done in accordance with all regulations governing the state agency and local units of government wherein the work is to be performed and with minimum possible interference with the proper functioning of the activities of that state or local agency. Supplies, materials, equipment, etc. shall be confined so as not to unduly encumber the premises.

The Contractor must notify the MDOT PM or designee via phone call and e-mail at least 24 hours before performing Contract Activities.

Any and all work-related citations/fines/tickets will be the responsibility of the Contractor.

☐ I have reviewed the above requirement and agree with no exception.

☐ I have reviewed the above requirement and have noted all exception(s) below.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

https://www.michigan.gov/mdot/-/media/Project/Websites/MDOT/Business/Construction/Standard-Specifications-Construction/2020-Standard-Specifications-Construction.pdf https://www.michigan.gov/mdot/-/media/Project/Websites/MDOT/Business/Construction/Standard-Specifications-Construction/2020-Standard-Specifications-Construction.pdf https://mdotjboss.state.mi.us/TSSD/getCategoryDocuments.htm?categoryPrjNumbers=1403854,1403855&category=MMUTCD https://mdotjboss.state.mi.us/TSSD/getCategoryDocuments.htm?categoryPrjNumbers=1403854,1403855&category=MMUTCD

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1.2. ArcGIS

A. Use of ArcGIS

The Contractor must use ArcGIS software to track and monitor the MDOT catch basin cleaning database. The database is portrayed in the form of a map that can be accessed on desktop computers with an Internet connection via ArcGIS Online (AGO) and on devices in the filed (such as smart phones or tablets) via ArcGIS Online Applications. ArcGIS smart device applications are available for free installation on iOS and, Android devices. MDOT will provide user credentials to the Contractor for access to the applicable database. If the Contractor has existing AGOL credentials, these can be associated with the databases for the Contract.

1) MDOT will provide free of charge to the Contractor training on how to use the

ArcGIS Online interface for computers (via the Internet) and for smart devices via free and installed apps. The Contractor must know or bring all necessary access to each computer and smart device to the training, including usernames and passwords, Apple IDs, etc. This training will take place at a mutually convenience location. It is required for all essential Contractor employees to complete this training prior to beginning work. Essential Contractor employees include personnel who will be entering information into the map database in the field or extracting the data for invoicing purposes.

2) MDOT and Contractor will share the same map database. The database will be backed up by MDOT periodically to monitor any changes. Data points from the map can be extracted and used for reporting and invoicing purposes. There will be limitations on what information MDOT and/or the Contractor can modify in the AGO database.

3) The Contractor will utilize AGO applications to:

Record performed service data including, but not limited to, taking a before and after photo; date of service; catch basin condition rating;

amount of debris removed; notes; and traffic control used.

B. Device Requirements

The Contractor must have smart devices with cellular connections, such as phones or tablets, which must have both location services and photos enabled.

Devices must be able to access and install the latest version of ArcGIS Online applications.

Any costs associated with mobile devices are the responsibility of the Contractor; MDOT will not provide computers or smart devices for the Contractor's use.

C. Installation and Set-Up

Installation and Set-up of ArcGIS app for smart devices are no cost. However, the Contractor may incur applicable data charges for usage.

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ArcGIS Online is available through the Internet via Edge, Google Chrome or Firefox. (Internet Explorer should not be used to access AGO.) AGO can be used on multiple existing computers or smart devices assigned to Contractor’s staff/personnel.

If the Contractor already has an AGO account with user credentials, the existing credentials may be associated with the database / web map and other developed applications for the Contract. If the Contractor does not already have AGO user credentials, MDOT will provide these to the Contractor for access to AGO, for interfacing with the map and for downloading data to facilitate payment processing.

☐ I have reviewed the above requirement and agree with no exception.

☐ I have reviewed the above requirement and have noted all exception(s) below.

1.3. Training

The Contractor must provide the following documentation as proof of needing training and/or certifications such as confined space training, equipment cards.

MDOT will provide training to the Contractor for AGO for both computers and smart devices.

☐ I have reviewed the above requirement and agree with no exception.

☐ I have reviewed the above requirement and have noted all exception(s) below.

List all exception(s):

Bidder must explain its training capabilities and any training that is included in its proposal:

2. Service Requirements

2.1. Drainage Structure Cleaning

The Contractor shall clean all structures containing two (2) inches or more of material or as requested by the MDOT Program Manager or CCI. The drainage structure cleaning will be performed between March 30 and November 15 of each year and throughout the year weather permitting.

Drainage structures will be cleaned on a corridor basis as directed by the PM/CCI. More than one corridor at a time may be requested for service. Callouts for individual drainage structure cleaning will be paid for as an emergency response. Information for each catch basin will be recorded by the Contractor in the map database along the way.

The cleaning of the drainage structures is NOT to be considered routine. Structures cleaned will not be revisited annually. A majority of the basins to be cleaned will have a heavy amount of debris.

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All cleaning of drainage structures shall be paid on a unit price per drainage structure per cleaning basis. “Drainage Structure” and “Catch Basin” are used interchangeably and include the following structure types listed in Schedule, such as Catch Basin, Catch Basin Double Entry, Manhole, and Beehive. The completed work will be paid for at this Contract unit price, which price includes all equipment and labor to clean basin or manhole, as well as hauling, testing (if required for disposal), disposing of all waste, and traffic control to satisfactorily complete the work as described.

One (1) unit shall equal one (1) catch basin as described on the Schedule B (Pricing).

Included in the unit price of the ____ Dr Structure, Cleaning, a Truck Mounted Attenuator (TMA) shall be used as a shadow vehicle on any roadway with a speed limit of 45 mph or greater. Additionally, the disbursement of up to 15 flares (20-minute burn rate) per hour shall be included. Flares are not intended to be used continuously for each structure cleaning, but rather in situations where the flares would provide additional warning indications for traffic. The use of flares shall be used as directed by the Engineer for safety purposes.

Additional TMAs, only as approved by the PM/CCI will be paid for separately. Additional TMAs will be paid for at the contract unit price for Truck Mounted Attenuator, Operated or if for emergency response the additional TMAs will be paid for as Emergency Response, Truck Mounted Attenuator, Operated. The cost of the TMA shall include a driver for mobile operations. Both pay items are per hour, per TMA and operator.

The use of a TMA shall include the disbursement of up to 15 (20-minute flares) per hour.

It is not the intent to utilize flares on a continuous basis or at every location. However, the Engineer may request their usage to provide additional visibility to the operations.

When a drainage structure/catch basin requires hand chipping or large debris removal, the Contractor shall supply a chipping crew. This shall include all tools necessary (compressor, jack hammer, drills, etc.) and the trained personnel and equipment required for confined space entry. The cost for this will be paid for as Drainage Structure Chipping, Hour. If required, additional services, vactor truck or TMA, will be paid for separately at the contract unit price. Personnel assigned to perform chipping need to be certified in confined space entry. Documentation of personnel training shall be provided with the bid documents and at the request of the PM/CCI.

2.2 Emergency Requests

The Contractor shall be available 24 hours, seven (7) days a week. The Contractor shall organize his/her operations to respond to emergency calls for catch basin clean out services from the PM/CC I. Following a call from the PM/CCI, the Contractor shall provide the necessary equipment for catch basin clean out and/or lead cleaning at the designated scene within two (2) hours of notice. This emergency catch basin clean out activity is typically done in conjunction with localized flooding.

Payment for emergency call outs shall be paid at an hourly rate. The billable time will begin when the Contractor arrives at the emergency scene with all personnel and equipment needed to perform the cleaning. One (1) additional hour for travel to the job site and one (1) additional hour for travel from the site will be paid for each emergency call out. The Contractor shall include the cost of supervision and all labor, equipment, water, transportation, fees for disposal of debris in accordance with all local, State, and Federal statues, and incidentals necessary to satisfactorily perform this service.

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Emergency Service requests will include the appropriate vehicle, equipment and personnel to operate the requested equipment. Requests may be made for structure cleaning or video services. All services are included in the hourly rate. There are no other individual pay items that will be paid during an Emergency Response request, the Emergency Service pay item is comprehensive.

2.3 Lead Cleaning

In an effort to maximize production during scheduled corridor jetting operations the Contractor shall plan to have a 5,000-gallon capacity water truck able to charge their jetting trucks on site. Alternatively, the Contractor may arrange hydrant permits through the local agencies prior to beginning to jetting work that allows the contractor to use City water in the immediate area that the contractor is working. Proof of these hydrant permits are to be submitted to the Program Manager prior to the beginning of the work, on request. For increased production, the Contractor may be required, per the request of the MDOT Program Manager to provide multiple crews to expedite the work.

2.4.1 Disposal Alternate A

Solid Waste Phase

The solid waste generated shall be disposed of at a Type II landfill. Solid is defined as having no releasable liquids. The landfill may require testing before accepting the waste.

The Contract Compliance Inspector shall be provided disposal documentation from the Type II landfill or certified transfer station.

Liquid Waste Phase:

a. Option 1 - This waste may be evaporated; or

b. Option 2 -This waste may be placed in a sanitary sewer system with the approval of the owner of the…