CITY OF TUCSON

REQUEST FOR QUALIFICATIONS

260154

PROFESSIONAL DESIGN SERVICES FOR REID PARK ZOO MASTER

PLAN PHASE II IMPLEMENTATION

Due Date: Wednesday, February 4, 2026

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/219661

PUBLISH DATE: January 14, 2026 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR QUALIFICATIONS NO. 260154

BUSINESS SERVICES DEPARTMENT Page 2 of 59 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Sandra Alcorn

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4118

Attachments:

A - Offer and Acceptance (RFQ) B - RPZ Africa Phase II - Master Plan C - SBE Provisions Revised May 2024 Includes Subcontractor Modification Form

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A. NOTICE

A.1. City of Tucson

NOTICE OF REQUEST FOR QUALIFICATIONS NO. 260154

ON CALL PROFESSIONAL SERVICES FOR Professional Design Services for Reid Park Zoo Master Plan Phase II Implementation

Notice is hereby given that the City of Tucson, hereinafter referred to as "COT" is conducting a competitive Two-Step Process to retain approximately One (1) Firms to provide NO VALUE. The City is seeking firms (hereinafter referred to as “Consultant”) to provide consultant services in the form of a multi-disciplinary team. The estimated annual budget for this project is no annual budget. Individual projects not to exceed N/A however typical projects are under none. Services will be requested on an as-needed, if-needed basis and the resultant contract is neither exclusive nor a commitment by COT that the Consultant's services will be required.

The City invites interested firms to submit written Statements of Qualifications relating to this solicitation.

A Screening Committee will evaluate firms’ qualifications and experience with similar projects (Step 1). Up to approximately three (3) firms firms determined to be best qualified will then be invited to participate in a presentation/interview (Step 2) with the highest rated firm then entering into contract negotiations with the City.

Questions must be addressed to the Contract Officer listed in the solicitation.

SUBMITTAL DUE DATE: Wednesday, February 4, 2026 AT 2:00 pm LOCAL AZ TIME

PRE-SUBMITTAL CONFERENCE DATE:Wednesday, January 21, 2026

TIME: 10:30 am

LOCATION: Microsoft Teams https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzJhMzViYzktNGM4OS00NjVmLThjNjQtMjk3NzBiM2NiMDAy%40thread.v2/0?c ontext=%7b%22Tid%22%3a%22d21e59ec-c208-43eb-aaf1-cf06d9a196e0%22%2c%22Oid%22%3a%224dd6ef81-011f-43e1-b8dd-8668cf929fb8%22%7d Meeting ID: 239 442 190 584 67 Passcode: ni9uW9fR ________________________________________ Dial in by phone +1 213-293-2303,,929023698# United States, Los Angeles Phone conference ID: 929 023 698#

QUESTIONS SHALL BE DIRECTED TO: Sandra Alcorn

(520) 837-4118 sandra.alcorn@tucsonaz.gov

Publication Dates:Wednesday, January 14, 2026 and Wednesday, January 21, 2026 published in The Daily Territorial

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B. INTRODUCTION

B.1. Summary

The City of Tucson is seeking Professional Design Services through Construction Administration for Pygmy Hippo Habitat with Meerkat Habitat alternative (Stage 1) and Savannas including multispecies habitats including giraffe, rhino, other antelope and bird species (Stage 2) as indicated in the RPZMP.

B.2. Background

In June of 2025, the refinement of Phase 2 of Reid Park Zoo’s 2018 Master Plan was completed. The footprint, conceptual designs, and species suggested for exhibition are somewhat malleable and may be modified after consensus with the City and Zoo staff. The plan takes place only within the existing perimeter of Reid Park Zoo.

B.3. Contact Information

Sandra Alcorn Principal Contract Officer Email: sandra.alcorn@tucsonaz.gov Phone: (520) 837-4118 Department:

Parks and Recreation mailto:sandra.alcorn@tucsonaz.gov tel:(520)837-4118

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C. SCOPE OF WORK

C.1. Project Timeframe

The deadline for completion of requested services is staged and prioritized as follows:

• Stage 1: Pygmy Hippo and Meerkat Exhibits o Schematic design – June 2026 o Construction documents – October 2026 o Anticipated completion of construction – February 2028

• Stage 2: Savannas o Schematic design – May 2027 o Construction documents – September 2027 o Anticipated completion of construction- February 2029

At each sequential stage in the tentative schedule above, before (or as necessary) commencing services for the forthcoming stage effort, the Reid Park Zoo Master Plan Africa Phase 2 (RPZMP) shall be reevaluated with Reid Park Zoo (RPZ) and coordinated with Zoo’s latest initiatives. The overall design intent reflected in the master plan is for all projects to progress simultaneously, with final plans being released for permitting and construction according to the above schedule (or refined schedule when reevaluated) as funding becomes available.

C.2. Project Scope Narrative

The City of Tucson is seeking Professional Design Services through Construction Administration for Pygmy Hippo Habitat with Meerkat Habitat alternative (Stage 1) and 2 Savannas including multispecies habitats including giraffe, rhino, other antelope and bird species as indicated in the RPZMP (see Appendix A).

In June of 2025, the refinement of Phase 2 of Reid Park Zoo’s 2018 Master Plan was completed. The footprint, conceptual designs, and species suggested for exhibition are somewhat malleable and may be modified after consensus with the City and Zoo staff. The plan takes place only within the existing perimeter of Reid Park Zoo.

All proposed components in the RPZMP require some level of removal of existing and constructing new facilities and infrastructure. Detailed planning and consideration for animal well-being, guest experience & comfort, and staff circulation shall be coordinated with RPZ to minimize interruptions to day-to-day operations.

All new utility connections, upgrades, modifications, shall be coordinated with its respective utility agencies with RPZ representation (e.g., electric, telecommunications, gas, domestic water, storm, sewer, and reclaim water) prior to construction. Each site and construction component of this project must consider and include animal health and welfare, guest experience and comfort, utilities infrastructure, and daily needs of the animal care staff.

There are four primary components (stages) of the Zoo’s Master Plan that will be divided to allow the Zoo to maintain functionality while the different stages are being renovated. This contract is for the first two stages. The Stages are as follows:

Stage 1 – Pygmy Hippos & Meerkat Exhibits: Stage 1 incorporates the removal of the existing Event Lawn, bird habitat, and Otter Habitat. Demolition of the grizzly bear habitat as presented in RPZMP is not committed in Stage 1 and could occur at a later stage. These areas will be closed off from guest access and visibility with temporary barricades, and temporary paths of travel will be created for guests to circulate to other areas of the Zoo. Once demo is complete, a new pygmy hippo habitat/exhibit space with an underwater viewing and a built-in Life Support System will be added

BUSINESS SERVICES DEPARTMENT Page 6 of 59 to the area, auditorium style with 2 to 3 level seating for guest and staff with shade structures for guest to view the hippos, and a new Pygmy hippo holding building. The new pygmy hippo exhibit will be behind current carousel and will replace an existing event garden. Maintain existing connection/pathway to South America, close and construct back-of-house upon completion of front. Maintain access to goat experience to the south. Construct new Savanna barrier, guest walkway, and train path for use in Stage 2. Construction Laydown area planning to be coordinated with the City and RPZ.

Meerkats area favorite feature and shall remain at the Zoo at all times during this project. RPZ is open to discuss logistics and functionality that best fit within the overall vision of the RPZMP with the successful consultant with regards to location of a new meerkat habitat as an alternate or shifting the proposed location of the hippo habitat to accommodate the current location. Meerkat exhibit and new/upgraded holding facility are to be included as alternates in Stage 1.

Stage 2 – Savannas: Stage 2 of the project will include the demolition of African Wild Dog exhibit, the Lemur and Tortoise exhibit, Goat exhibit, and Alligator exhibit. The back-of-house will also be modified as well as the partial demolition of several exhibit barriers. The demolished areas will be replaced with a wild dog exhibit as well as new layouts for guest pathways, two savanna yards in this area, and shaded viewing structure(s) with giraffe feeding that would look towards the savannas. A new giraffe barn, additional hoof stock barns, and new pole barn for animal holding will also be added in this phase of construction. Stage 2 construction laydown yard planning to be coordinated with RPZ and the City (if off-site). Provide/maintain bypass back-of-house roadway near Tanzania while prioritizing new construction of new roadway and shift circulation to new roadway to minimize guest and staff circulation interruptions.

C.3. Detailed Services

For the pygmy hippo habitat, the facility hard costs are estimated at $4.4M and the Savannah stage is estimated at $10M. At this time, funding is available for the pygmy hippo habitat with alternate meerkat habitat. The City of Tucson is not obligated to continue to the Savannah stage and a change order will be issued if and when that stage is entered into.

The City will be contracting for the project design services and construction services separately. A general contractor will be hired to coincide with a completed design development package after permitting at each stage.

In addition, the successful Consultant will:

A. Prepare an Architectural Design Program Statement with an estimate of all probable costs for the development of suitable facilities and related improvements. Construction documents will be prepared for those facilities and related improvements that can be completed for the amounts identified and budgeted for in the RPZMP.

B. The Consultant shall include in their services a comprehensive construction estimates at each stage to be completed independently prior to the forthcoming construction stage. The timing of these estimates will be at the City’s discretion relative to the progression of the stages identified.

C. Participate in construction planning and schedule assistance.

D. Ensure constructability prior to contractor bidding process.

E. Assist in bidding process for general contractor.

F. Funding is limited for this project; the final construction budget for each stage will be determined by the City and RPZ. It shall be the Consultant’s responsibility to produce schematic designs, development designs for permitting and authorization approvals, and construction documents conforming to this budget. The base bid is to provide for the design of the facilities and site improvements that are determined as the highest priority by COT and RPZS. The Meerkat exhibit bid alternative shall be included for lower-priority components and to allow for some flexibility in the design as it relates to the Construction Contract.

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C.4. Goal and Objectives

1. Preparation of an appropriate Architectural Design Program for Reid Park Zoo Africa Phase II Master plan. Including the development of the highlighted improvements and expansion with detailed exhibit design of the Pygmy Hippo & alternative Meerkat habitat and Savannas as narrated in the RPZMP.

2. The Consultant will work closely with RPZS staff to develop the schematic design, development design, and construction documents for this project.

3. Preparation of schematic design development, and construction documents which satisfy the functional requirements as described herein, and as established in the approved Architectural Program Statement as attainable within the budgeted funds.

4. Provide a realistic evaluation of the facilities and infrastructure budget proposed.

5. Animal exhibits shall be prioritized and designed to allow for a phased construction approach, without disruption should funding revenues not meet anticipated targets. The design must also facilitate future construction access to complete any unfinished exhibits.

6. Evaluating the existing conditions and ensuring the proposed facilities are to comply to the Americans With Disabilities Act.

7. Providing good guest traffic flow for the ease of circulation, mobility, and accessibility in and around the sites and exhibits throughout the development of all the programmed stages.

8. Improving and expanding facilities so that they are functional for staff, provide the highest welfare standards for the animals exhibited, and create an aesthetically pleasing experience for guests.

9. Employ at least one registered architect on the design team to ensure the Consultant’s familiarity with City of Tucson development requirements, Pima County requirements and all User Agency requirements as described herein. Employee to also have familiarity of the impact of regional climatic conditions on facilities, animals exhibited, landscaping, and guests.

10. Coordinate with Interpretive Design Firm who will be under separate contract for interpretive signage, graphics, and educational opportunities.

11. Safety for animal, staff, and guest consideration will take precedence over all else.

C.5. Basic Project Requirements

1. The Consultant is to provide innovative guidance in the design approach with the selection of materials, orientation, and structural systems that meet the exhibited species needs, conservation of energy and water, while remaining consistent with the estimated project budget.

2. Landscaping and shade for guests and animals will be an important component of the project. Plants should be reflective of the typical vegetation types of the region portrayed, as much as possible. The Zoo site features mature vegetation (trees) to be kept and preserved throughout all stages. The Africa Phase entry should transition guests from a “Africa Savanna” feel, utilizing vegetation common to Tucson and the desert southwest. All proposed vegetation must be approved by the Zoo’s chief veterinarian in order to be included in final plan.

3. Careful consideration should be given to staff service circulation as well as security of and around the facility in the project design. Guest flow, staff and vendor traffic, and parking requirements are to be analyzed with the design solution reflecting the results of this analysis, without sacrificing the character of the proposed facilities.

4. All major exhibits shall be accessible from a service road wide enough to accommodate a full-sized truck pulling a trailer and emergency response vehicles to adhere to fire code compliance.

5. Service road pathways shall be able to structurally withstand traffic rating.

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6. The facilities should reflect the commitment to public service through the provision of a functional, flexible, fun facility that is operationally cost effective in terms that minimize staffing requirements and maximize energy conservation.

7. Public pathways and way finding; restrooms, food service, evening events, and storage needs will be determined for all the project spaces.

8. Public pathways shall be able to structurally sustain and wide enough for heavy equipment and vehicles used by staff and outside vendors.

9. Design will be developed in such a way to allow additional exhibits to be constructed in the future, as funding becomes available.

10. Water features, if any, will have systems that are adequately filtered and water recycled. Life support systems must be relatively easy to repair and components readily access, with commonly available parts. Ponds, if any, sub-surfaces must be safe for staff access (non-slip) easy to clean, disinfect, and safe for the species on display.

11. Exhibits should allow for a variety of substrates or ground conditions to accommodate the species exhibited.

12. Provide opportunities for safe staff interactions with the animals for training purposes, as well as the ability to provide enrichment.

13. Protection and prevention against falls into animal exhibits and other spaces potentially accessed by the public that adheres to Zoo policy and AZA requirements.

14. Opportunities for public education throughout guest areas and exhibits. Opportunities should provide a mixture of staff involvement as well as self-guided interaction.

15. Keeper work spaces should be incorporated into all major exhibit complexes including a bathroom, telecommunications infrastructure, work station, custodial supplies storage, locker space, and refrigerated food storage space.

16. Exhibits should provide minimal heating and cooling options that encourage animals on display so that visible to zoo guests.

17. Large exhibits must be designed to allow for the continual addition and removal of large deadfall, substrates, and other enrichment enhancements including the upkeep maintenance that may be required.

18. Aesthetic Character:

a. All the exhibits in Africa Phase II of the Zoo’s Master Plan must be aesthetically pleasing, safe, and stimulate a sense of awe or excitement with guests.

b. Decorative structures, buildings, and other features designed for guest aesthetics, must not take precedence or overshadow guest the comfort and welfare of the animals to be exhibited.

c. Facility themes must be visually integrated to the adjacent areas.

d. The new and renovated facilities must blend with the themes of the surrounding areas and be as barrier free, safe, and accessible to the staff and public as possible, without posing any unnecessary risks to animals or public. The resulting design should reflect the character requested while remaining responsive the project budget and environmental considerations.

e. Exhibits will be designed so that guests’ line of sight will be able to view the animals from more than one viewpoint, without seeing another person through the viewing window.

f. Consultant should consider and compensate for the altitude and azimuth of the sun at multiple times during any day and season, and ensure adequate shade (protection from the sun) for the animals exhibited and guests.

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g. Animal exhibits where the guest is higher than the animals on display (i.e., moat type) are not acceptable.

19. Special Considerations

a. Sight and noise barriers shall be designed and developed to mitigate impact of guest experience and animal well-being for construction activity throughout all programmed stages.

b. A perimeter fence/barrier of sufficient strength and height must be designed to prevent animal escapes and minimize the risk of unauthorized human entry, per AZA standards. Barriers shall be designed to be aesthetically pleasing.

c. Permanent interior barriers shall minimal impact guest views, including people in wheelchairs, into habitats and other designated displays.

d. Perimeter barriers for guest and guests adjacent to animal habitats and spaces shall be given adequate buffer distances as required by AZA latest standards.

e. Spaces and/or “pockets” shall be considered to provide areas for temporary use of vendors and special feature exhibited displays.

f. Educational components must be an integral part of the planning and construction of the exhibits.

g. Enrichment opportunities and animal training stations will also be part of the design.

h. Areas for public viewing of keeper/animal training sessions should be considered and incorporated into the exhibit design where feasible.

i. Utilize as many plant species as possible in the landscaping plan that support the zoo’s animal browse program, when feasible.

j. Back of house facilities and off-exhibit holding areas should be of the same quality as the front of house, when feasible.

k. All restrooms and drinking fountains must be ADA compliant.

l. The use of recycled materials throughout the realm of site improvements is encouraged where economically feasible.

m. Glazing reflection for all habitat and guest engagement shall minimally impact guest experience throughout all operating hours and seasons. Anti-glazing, shade structures, lighting conditions, tall/mature vegetation, and/or any other aesthetically pleasing (and appropriate to animal well-being) methods or combinations shall be incorporated into the design.

C.6. Scope of Basic Services

A. The specific services being furnished during the life of this Contract shall be rendered by Architects and/or Engineers registered to practice in their particular field of endeavor with the State of Arizona. The professional and associated services provided shall be rendered by personnel preapproved by the City, which reserves pre-approval rights for any personnel substitutes, and shall be rendered promptly and diligently upon receipt of written Notice to Proceed with any or all of the services herein.

B. The Consultant shall be responsible for the completeness and accuracy of all services rendered under this Contract and correct all errors of omission or commission on the drawings, specifications and other documents notwithstanding prior acceptance by the City.

C. The City of Tucson intends to use the public bid construction delivery method. The City of Tucson will contract separately for master plan consultation, interpretive design, and construction services. The selected Architect may be required to be a non-voting member of the evaluation committee that selects the contractor. Attendance at all subsequent meetings and participation in accordance with all procurement policies, rules and regulations for a committee member is expected.

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D. Confirmation of the Project Requirements shall be accomplished by the Consultant arranging through the

Contract/Owner Representative, Pre-Design conferences with interested parties to confirm the requirements of the Project.

E. The Project Management Team concerned with the development of the Project may include, but is not limited to, the following:

1. Reid Park Zoological Society staff including department heads

2. Parks and Recreation Department Project Manager

3. Parks and Recreation Department Director or designated alternate

4. Office of Equal Opportunity Programs

5. City and County Development Services Departments

6. Procurement Department

7. Public Artist

8. Interpretive Design Firm

9. Master Plan Consultant

F. Record Drawings: At the very minimum, the Consultant shall furnish the City and Contract/Owner Representative digital copies of the final detailed working drawings which reflect “as-built” conditions within thirty days of the Consultant’s receipt of the as-built drawings from the Contractor. Consultant shall also furnish the record set of drawing AutoCAD format version 2026 or later and PDF. Consultant’s Final Payment may be withheld pending receipt of said items.

G. Submittal Requirements: The Consultant shall develop a Submittal Log and include the Log in the Specifications.

H. Work Schedule: The consultant shall prepare a work schedule, in a format that shall present information in weekly increments, as required for the accomplishment of the various tasks involved in providing professional services under this Contract and will include at a minimum:

1. The events which will satisfy each of the professional services.

2. The dates each event will start and be completed.

3. The dates of each public meeting and design review meeting.

4. The elements that will hinder normal progress.

5. The names of persons responsible for each event.

E. Project Design Schedule: The Consultant shall develop the sequence of the development of professional design services as it pertains to each programmed stage. The schedule shall include:

a. Projected dates and delivery of, including but not limited to, Schematic Design. Design Development, Construction Documents.

b. Target submittal dates for Permitting and Authorization Approvals as described herein the RFQ.

i. The Consultant shall anticipate time period duration for addressing comments to the User Agencies/Authority Having Jurisdiction and their departments throughout the approval process.

C.7. Scope of Professional Design Services

A. Sufficient meetings should be provided and scheduled with advance notice to solicit staff comments and communicate project status updates throughout the design process.

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B. The Consultant is required to include in the design services for geotechnical engineering, hydrology engineering, all necessary Surveys, and any other technical disciplines as required to satisfy this project.

C. Architectural Design Program

1. The Consultant shall prepare a formal comprehensive Architectural Design Program for the proposed facilities, clearly stating services, circulation and functional relationships in and adjacent to the facility;

delineating size and types of the components; alternative approaches to the possible growth and change for the various functions; developing probable construction costs and Project budget recommendations;

documenting interviews with designated City personnel, User Agencies, and other interested parties, and providing necessary detailed data to enable Design to be undertaken upon completion of the document.

2. The Architectural Design Program is to be submitted for analysis, review, comment, and approval prior to proceeding with Basic Design Services for design of the facilities.

3. The Architectural Design Program, in general terms, shall include the following:

a. Establish the project GOALS - a documentation of what the City wants to do and why it wants to do it.

b. Collect, organize and analyze the FACTS - organize and analyze the program facts to reveal their relative importance and meaning.

c. Uncover and test program CONCEPTS - test programmatic concepts related to ideas intended mainly as functional solutions to the design and operational problems of the Project.

d. Determine Facility and Staff NEEDS - space requirements, quality of construction and money.

e. State the design PROBLEM - after evaluating all the information derived from the above, develop the most important statements that can be made regarding the problem.

f. The Architectural Design Program is viewed by the City and RPZ staff as a formal document to be used as the basis for making decisions concerning the Project and should be designed for ease of communication.

D. Schematic Design: Essentials of the approved Project requirements document (Architectural Design Program Document) shall be carefully analyzed and shall be following regulations and codes studied by the Consultant. Consultant shall prepare and present such schematic design drawings together with general description of the Project, including a summary of circulation including the public and City of Tucson and Zoo staff on and adjacent to the site, a consideration of all pending and long-range plans, available energy efficiency measures and proposed construction materials, as may be necessary to illustrate possible design solutions to the City’s Contract/Owner Representative who will arrange for reviews, conferences, and acceptance.

1. The Schematic Design submittal shall indicate the area(s) in which construction is proposed, along with the requirements for soils investigations prepared by the registered geotechnical/civil professional engineer, hydrology report prepared by the registered civil professional engineer, and any other technical as required for the Design Development phase.

2. Consultant, working with the Contract/Owner Representative, shall submit an opinion of probable construction costs based on current unit costs for similar construction.

3. After the completion of the schematic design for each of the programmed stages the Consultant will be required to deliver a short (e.g., 10-20 minutes) presentation describing the project to the RPZS board.

Electronic copies of the presentation must be provided to the RPZS.

E. Design Development: The Design Development phase will proceed after written acceptance by the Contract/Owner Representative of the Schematic Design. Consultant will proceed with the Design Development, and prepare plans, elevations, sections and other drawings as required to firmly fix the Project

BUSINESS SERVICES DEPARTMENT Page 12 of 59 in all its architectural, structural, civil, mechanical, electrical, graphics, landscape, ICT and other technical design essentials. Consultant will prepare a site plan from the Site Analysis indicating general locations and nature of all site improvements, provide an outline specification to establish the basic materials of construction, prepare a summary of the design features including energy measures incorporated in the design and, working with the Contract/Owner Representative, an itemized construction cost estimate to enable the Contract/Owner Representative to appraise the economic value of the Project design to the City.

Consultant shall submit these items in one package to the Contract/Owner Representative for review and acceptance.

1. Site Analysis: The Consultant shall provide research, attend meetings, and participate at on-site visits to obtain and gather information, determine status, and provide documentation of the following:

a. The consultant shall develop a complete site analysis to include evaluation of the existing site elements; traffic and parking considerations; topography analysis based on available information;

zoning and other legal restrictions; overall site analysis; and future site enhancements as detailed in the Reid Park Zoo Africa Master Plan.

b. Vegetation location and description to include Native Plant Preservation Ordinance requirements.

c. Site access: Pedestrian, bicycle, and vehicle access; to include, public transportation availability and planning as well as maintenance, delivery, and emergency vehicular access.

d. Hydrologic analysis of site drainage, drainage basin, and adjacent channels/washes; to include, water detention/retention requirements conducted by a registered professional engineer in Arizona.

e. Geotechnical investigations conducted by a geotechnical registered professional engineer in Arizona.

f. Water Analysis: Availability Vs Demand prepared by a registered professional engineer.

g. ADA requirements.

h. Utility Coordination: The Consultant, working with the Contract/Owner Representative, shall coordinate with a design representative from respective Using Agencies/Authority Having Jurisdiction and their Departments to determine requirements for proposed infrastructure improvements including, but not limited to, location, capacity, size and location of proposed components, methodologies, required easements and/or Utility Service Agreements (USA), and construction timelines. Consultant shall coordinate and requested project information throughout design process until its completion. This shall include, but not limited to, furnishing project plans and documents for User Agencies review and approvals to obtain permit issuance and authorization as required per Using Agencies. The Consultant shall also include Using Agency fees in their prepared estimates. The Consultant to notify the Contract/Owner Representative, in writing, as to the amount of the fees assessed by the Using Agencies/Authority Having Jurisdiction and their Departments.

Main Using Agencies are as follows:

• City of Tucson Planning and Development Services

• Tucson Electric Power Company.

• Tucson Water

• Pima County Regional Wastewater Reclamation Department

• Southwest Gas

• City of Tucson IT/Communication Department

• Cox Communications

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• AT&T/Lumen Communications

i. Zoning, easements, USA, and other legal restrictions.

j. View elements: Views from and to the site and other visibility issues as they relate to site safety.

k. Fire safety and other safety issues.

l. Public art requirements.

m. Future site enhancements.

2. Site Requirements: The Reid Park Zoo has a refined Master Plan (Appendix A, Reid Park Zoo Africa Phase II Master Plan) based from an original 2018 Master Plan (Appendix B). The Consultant should be familiar with this plan, reference and build upon the conceptual designs therein. Positioning of exhibits, theming, orientation, elevations, guest flow, and amenity locations are amendable with COT and RPZS approval through the design process. Proposed animal exhibits in the Master Plan section are also amendable.

a. The Consultant shall conduct a complete analysis to clearly identify challenges and opportunities connected with the development at each site and the exhibits. The analysis shall also include existing facilities, infrastructure, zoning, recorded and unrecorded easements, executed USAs, and other legal requirements. The functional and visual relationship between all site components, both the existing and the proposed facilities, will be studied, and design options on their total integration will be presented for approval and development as part of this project. Alterations to the site circulation, paving and landscaping to accommodate the new facility as well as ADA compliance is of primary importance.

b. Long-term planning. The product of the services to be provided under this heading shall include a statement of clarification that the goals and objectives of existing long-range development plans meet the current needs and requirements expressed by the Using Agency and other interested parties; that the Consultant fully understands these goals and objectives and their relationship to the project and that the project is, in turn, compatible with existing long-range development plans for the area.

c. The Consultant shall also compile, analyze and refine information derived from the interviews with the Using Agency and other interested parties and a survey consisting of research and investigation of existing site as well as other similar facilities for incorporation in the design program. The Consultant shall develop from this information a definitive site development program for the building site and related improvements that is compatible with the long-range plans and goals established by the Using Agency.

d. Native Plant Preservation. All plans must indicate compliance with the State’s and City’s Native Plant Preservation Ordinance.

e. Vegetation is considered a major asset to the Zoo environment, an evaluation of all plants impacted by development, regardless of protected status, should be made. The evaluation should consider those plants of major size and/or particular value such as: plants that provide shade for guests, structures; plants possessing wildlife value for nesting, protection or as a food source; non-protected plants that are found to be rare in the urban environment and those plants possessing a unique character or particular aesthetic quality, or that can be used as browse for zoo animals. Planning efforts shall reflect a hierarchy of preservation methods where first, plants are preserved and watered in place; second, plants are transplanted on site; and last, plants are removed from the site. All proposed vegetation must be approved by the Zoo’s chief veterinarian in order to be included in final plan.

f. Water conservation methods for landscape, irrigation and site drainage shall be utilized wherever possible and economically feasible. Such methods may include but are not limited to: the use of drought tolerant vegetation, water harvesting areas, drip irrigation, self-sealing irrigation heads, BUSINESS SERVICES DEPARTMENT Page 14 of 59 ground moisture sensors and/or rain shutoff valves, water absorbing gel or polymer soil additives and the use of reclaimed water.

g. Site drainage shall utilize and maintain existing flow patterns. Detention/retention areas shall be provided as required by code and recommended in the hydrology report.

F. Construction Documents: The Construction Documents phase will proceed after written acceptance of the Design Development package by the Contract/Owner Representative. Consultant will proceed with the Construction documents as follows:

1. Prepare working drawings and specifications for the construction of the facilities described in the accepted Design Development documents. Consultant shall dedicate space on all drawings as required per Using Agencies for stamped and/permitting approvals.

2. Submit these drawings to the Contract/Owner Representative for review, comment and acceptance when they are approximately 60% complete.

3. Submit plans and specifications to the Contract/Owner Representative for review, comment and acceptance when they are approximately 90% complete.

4. Complete detailed working drawings and specifications. All final documents shall be prepared by such methods and be of such quality of workmanship as will permit the making of satisfactory reproductions for efficient execution of the construction work and for record purposes.

5. Stipulate the number and types of material and/or equipment tests as recommended by Consultant and as formally approved by the Contract/Owner Representative.

6. The consultant shall arrange for preliminary reviews by the City of Tucson Development Services Department in an effort to satisfy all code requirements prior to an official submittal. Reviews with the required Development Services disciplines should be held in order to ascertain any potential problems prior to completing detailed drawings and specifications.

7. Working with the Contract/Owner Representative, prepare an opinion of the probable construction costs for the base bid and alternates to the base bid when final designs, details, working drawings and specifications are accepted by the City.

H. General Construction Documents:

1. A landscape and irrigation plan for the exhibit, public spaces, and existing areas potentially impacted by construction activities.

2. A mechanical plan for heating and cooling systems as needed for various species and staffing needs.

3. A domestic water plan for the exhibits, pathways, and other structures noting hose bib locations.

4. A plumbing plan for site and exhibit storm drainage and sanitary sewer systems.

5. A Life Support Systems plan to service animal infrastructure.

6. A Fire Systems Plan to be supplemented with development packages.

7. An electrical plan for exhibits, pathways, and other structures noting the locations of power sources. The plan must consider special evening events and seasonal light displays.

8. An ICT plan to serve to support telecommunication adhering to the City’s latest telecom standards. Plan shall include components of WIFI & CCTV, audio & visual (AV), security cameras, radio, including but not limited to cabling, pull boxes, rack & cabinet design. ICT Riser plans to be included. Plans to identify locations of said components for buildings and sites. Interior and exterior.

I. Design Criteria:

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1. The basic requirements that determine the design of the Africa Phase 2 facilities shall be a product of the Consultant’s detailed communications with COT and RPZS staff, review of the Africa Phase II Master Plan, analysis, evaluation, and research into the needs and requirements of the facility, animals to be exhibited, zoo guests, and staff.

2. All work shall conform to the City of Tucson’s latest adopted codes and standards latest editions including, but not limited to, International Code Council suite of codes and City’s local amendments, Architecture and Engineering Division Contract/Owner Representative’s Manual and Building, Design and Construction Standards including General CAD Drafting Practices.

3. All work shall conform to local utility (User Agency) standards latest editions including, but not limited to, Tucson Electric Power, Tucson Water, Pima County Regional Wastewater Reclamation, COT Telecommunications.

4. All work shall conform to the Dept. of Justice, 2010 ADA Standards for Accessible Design.

▪ Handicapped Accessibility – The facilities, as public spaces, shall be designed and constructed for accessibility and use by the physically disabled. The specific design criteria applicable to provisions for the physically handicapped shall be incorporated in the Architectural Design Program document for the facility.

5. All work shall conform to the AZA’s latest standards and USDA regulations & policies.

6. Reid Park Zoo is subject to a local ordinance of an outdoor lighting code

7. All occupied structures greater than 5,000 square feet must be LEED Certified at the Silver Level (minimum) as required by the City.

8. All consultants and sub-consultants preparing construction documents for this project must be actively registered in the State of Arizona in their respective professions.

9. Energy and Water Efficiency: The facilities designed under this Contract shall be designed for maximum efficiency in the use of both energy and water. The Consultant shall provide written technical analysis of energy conservation measures listed below. The analysis must include, but not be limited to, added construction costs, energy and cost savings, changes to annual maintenance costs and life-cycle cost analysis.

• Passive rain water harvesting or retention

• High-efficiency lighting

• Daylight step-down ballasts with photocells for lighting

• Waterless urinals

• Gray water recycling

• Tucson Sustainable Energy requirements

J. Evaluation of Budget and Cost of The Work:

1. Consultant shall prepare a preliminary estimate of the Cost of the Work, updated and refined as the design process progresses, and evaluated against the project budget in order to keep costs within budget while accommodating project needs.

2. When the Project requirements have been sufficiently identified at each programmed stage, the Consultant shall prepare a preliminary estimate. This estimate may be based on current area, volume or similar conceptual estimating techniques. As the design process progresses through the end of the preparation of the Construction Documents, the Consultant shall update and refine the preliminary estimate of the Cost of the Work. The Consultant shall advise the Contract/Owner Representative of any

BUSINESS SERVICES DEPARTMENT Page 16 of 59 adjustments to previous estimates of the Cost of the Work indicated by changes in Project requirements or general market conditions. If at any time the Consultant’s estimate of the Cost of the Work exceeds the Project budget, the Consultant shall make appropriate recommendations to the Contract/Owner Representative to adjust the Project’s size, quality or budget, and the Contract/Owner Representative and the User Department shall cooperate with the Consultant in making such adjustments.

3. Evaluations of the Project budget, the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Consultant represent the Consultant’s judgment as a design professional familiar with the construction industry.

4. In preparing initial estimates of the Cost of the Work, the Consultant shall be permitted to include contingencies/allowances for design until they determine what materials, equipment, component systems and types of construction are to be included in the final Contract Documents for each programmed stage. Alternates to the base project will be added to the final construction documents if the contractor’s bid includes them as part of the overall project budget.

5. If the budget for the Cost of the Work is exceeded by the lowest bona fide bid or negotiated proposal, the Contract/Owner Representative and Using Department shall:

i. Give written approval of an increase in the budget for the Cost of the Work; or

ii. Authorize re-bidding or renegotiating of the Project within a reasonable time; or

iii. Terminate in accordance with the contractual article; or

iv. Cooperate in revising the Project scope and quality as required to reduce the Cost of the Work.

6. If the City chooses to proceed under Clause III.D.6.e.4), the Consultant, without additional compensation, shall modify the documents for which the Consultant is responsible under the Contract as necessary to comply with the budget for the Cost of the Work.

B.

C.8. Permitting and Authorization Approval Services

A. The Consultant, working with the Contract/Owner Representative, shall coordinate with Using Agencies/Authority Having Jurisdiction and their Departments to satisfy requirements for each, respectively.

B. The Consultant shall obtain all permitting and authorization approvals by all Using Agencies/Authority Having Jurisdiction and their Departments described herein the RFQ.

1. The Consultant shall monitor and follow-up on all requirements set forth by each respective Using Agencies/Authority Having Jurisdiction and their Departments to ensure the application(s) do not expire by date limitations. Consultant shall request an extension of the time for action on the application, if necessary, to comply with the expiration of permit issuance and/or approvals.

2. The Consultant shall be responsible for monitoring all obtained permits and authorization approvals expiration dates set by the Using Agencies/Authority Having Jurisdiction and their Departments. The Consultant shall notify the Contract/Owner Representative, in writing, and notify the Contractor. The Consultant shall work with the Using Agencies/ Authority Having Jurisdiction and their Departments to grant permit and authorization approvals extensions.

3. The Consultant shall monitor closely the Administrative Reviews and Substantive Reviews processes for each submittal, including but not limited, to review time frames and any resubmittal time frames.

a. Comment Responses provided through the review processes shall be addressed adhering to satisfy compliance and requirements for permit issuance and authorization approvals.

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• The Consultant shall provide a copy of provided responses to the Contract/Owner

Representative with an anticipated resubmittal date.

• The Consultant shall promptly resubmit to maintain the integrity of the project design schedule.

• The Consultant shall provide a document how each individual comment is being addressed as required by the User Agency/Authority Having Jurisdiction and their departments.

b. Plan and any other pertaining document requirement resubmittals fees beyond the number of initial submittals from original submission prior to issuance shall be at the expense of the Consultant. The Consultant shall be familiar with the Using Agencies/Authority Having Jurisdiction and their departments’ fee schedules.

4. Special Inspections: Consultant shall formally notify Contract/Owner Representative immediately upon notification from the Development Services Department of the need for special inspections required for permitting.

C. Prolonging the satisfactory requirements for any Using Agencies/Authority Having Jurisdiction and their departments is subject to Liquidated Damages as described herein the RFQ.

D. The Consultant, in addition to, shall obtain written approval for all permits necessary for construction, including, but not limited to, the Federal Stormwater Quality National Pollutant Discharge Elimination System (NPDES), the Environmental Protection Agency (EPA), National Environmental Policy Act (NEPA), Arizona Department of Environmental Quality (ADEQ) (Aquifer Protection Permit), Pima County Department of Environmental Quality (PDEQ) (Air Quality Permit) and Pima County Waste Water Management (Industrial Wastewater Control Permit). Consultant shall prepare Stormwater Pollution Prevention Plans (SWPPP) for construction activities and on-going operational and maintenance activities. Design, construction and operation shall comply with the City‘s Municipal Stormwater NPDES Permit as issued by the EPA.

E. The Consultant shall be responsible for making modifications/revisions to the plans, specifications and supporting documents as required to obtain Using Agencies/Authority Having Jurisdiction and their Departments permit revision and authorization approvals.

F. The Consultant shall provide copies of all communications to or from the Development Services Department to the Contract/Owner Representative within three working days of production or receipt of said information.

C.9. Bidding Services

A. The Consultant shall attend a Pre-bid Conference and shall assist with the analysis and evaluation of the bids received.

B. Review and analyze Approved Equal requests for substantial compliance with specifications and make recommendations to Project Manager regarding conformance.

C. Provide clarifications including revised drawings, sketches, specifications or written narrative as needed to clearly illustrate the work.

D. Bids of Consultant’s estimates - If the estimate is exceeded by the lowest bona fide bid or negotiated proposal, the Project Manager and Using Department shall:

a. Give written approval of an increase in the budget for the Cost of the Work; or

b. Authorize re-bidding or renegotiating of the Project within a reasonable time; or

c. Terminate; or

d. Cooperate in revising the Project scope and quality as required to reduce the Cost of the Work.

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E. If the City chooses to proceed under Clause IV.D.4 (verify), the Consultant, without additional compensation, shall modify the documents for which the Consultant is responsible under the Contract as necessary to comply with the budget for the Cost of the Work.

C.10. Construction Administration Services

A. Construction Contract…