Production, Audio, Lighting, and LED Wall Services- Casino Night.pdf
PDF 105 KB Posted
- Attached to
- R100695-Football Game Special Effects Services/Production, Audio, Lighting and LED Wall Services
- Solicitation number
- QQ-126687
- Issued by
- Nathalie CDP, Virginia
About this file
This is a Scope of Work document for production, audio, lighting, and LED wall services for Norfolk State University's Spartan Blanc/Casino Night event. The event will be held at the Harrison B. Wilson Administration Building, 700 Park Avenue, Norfolk, VA 23504, with setup beginning August 28, 2026, and the event running from Friday, August 28, 2026 at 1:00 PM through Saturday, August 29, 2026 at 1:00 AM. The contractor must provide a complete professional audiovisual and event production package including a six-line array loudspeaker system with four double 18-inch subwoofers, stage monitors, and digital mixing console; backline equipment including drum kit and bass equipment; one 8-foot by 5-foot LED video wall with processing and distribution components; a lighting package with four moving beam fixtures, eight wash lights, and one hazer; and five Shure SLXD wireless microphone systems or approved equivalent. The contractor must also provide two audio technicians, two lighting technicians, stagehand support personnel, setup and strike crews, and comprehensive event production management with on-site technical supervision, equipment transportation, setup support, and post-event breakdown and removal.
The scope of work requires all systems to be fully installed and tested before guest arrival, with backup equipment available for critical components and cable management to ensure safety. All contractor personnel must demonstrate experience supporting professional live events. Upon completion, the venue must be restored to pre-event condition. The document does not specify pricing terms, set-asides, incumbents, funding sources, or award dates. No information regarding response deadlines, site visit requirements, or bidder conference details is included in this scope of work document.
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Production, Audio, Lighting, and LED Wall Services
Spartan Blanc/Casino Night Event
Event Name: Spartan Blanc/Casino Night Location: Harrison B. Wilson Administration Building, Norfolk State University, 700 Park Avenue, Norfolk, VA 23504.
Event Schedule:
• Setup/Production Support Start: August 28, 2026
• Event Start: Friday, August 28, 2026, at 1:00 PM
• Event End: Saturday, August 29, 2026, at 1:00 AM
Scope of Work
The contractor shall furnish all labor, equipment, transportation, setup, operation support, technical supervision, and breakdown services necessary to provide professional audiovisual and event production services for the Spartan Blanc/Casino Night event. Services shall include audio reinforcement, LED video display, lighting production, wireless microphone systems, event staffing, and project management.
Minimum Equipment Requirements
A. Audio Production Package
The contractor shall provide a professional sound reinforcement system that includes:
• Six (6) line-array loudspeakers
• Four (4) double 18-inch subwoofers
• Two (2) stage monitors
• Digital mixing console
• Amplification, processing equipment, and all required cabling
The system shall provide consistent, high-quality audio coverage throughout the event spac
Backline Equipment
The contractor shall provide backline equipment as required, including:
• Drum kit
• Bass equipment
• Microphones
• Instrument and microphone stands
• Associated accessories and hardware
All equipment shall be clean, operational, and suitable for professional event us
LED Wall Package
The contractor shall provide:
• One (1) LED wall measuring approximately 8 feet by 5 feet
• Video processing equipment
• Signal distribution components
• All mounting hardware and cabling
The display shall be capable of presenting video, graphics, and presentation content without visible defects or interruptions.
D. Lighting Package
The contractor shall provide:
• Four (4) moving beam fixtures
• Eight (8) wash lights
• One (1) hazer
• Lighting control system and accessories
Lighting shall support both ambient and entertainment-focused event programming.
E. Wireless Microphone Package
The contractor shall provide:
• Five (5) Shure SLXD wireless microphone systems or approved equivalent
All wireless systems shall be frequency coordinated and tested prior to the event.
Staffing Requirements
The contractor shall provide qualified personnel including:
• Two (2) Audio Technicians
• Two (2) Lighting Technicians
• Stagehand support personnel
• Setup and strike crew
All personnel shall have demonstrated experience supporting professional live events
Event Management and Coordination
The contractor shall provide:
• Event production management
• On-site technical supervision
• Project coordination and logistics
• Equipment transportation and mobilization
• Setup support before event commencement
• Breakdown and removal following event conclusion
The contractor shall ensure all equipment is operational and tested prior to the event start time of 1:00 PM on August 28, 2026 and remain available to support the event through its conclusion at 1:00 AM on August 29, 2026.
Performance Standards
• All systems shall be fully installed and tested before guests arrive.
• Equipment shall be maintained in safe working condition throughout the event.
• Contractor shall secure all cables and equipment to prevent safety hazards.
• Backup equipment shall be available for critical system components.
• Upon completion, the venue shall be restored to its pre-event condition
| Production, Audio, Lighting, and LED Wall Services |
| Spartan Blanc/Casino Night Event |
| Scope of Work |
| Minimum Equipment Requirements |
| A. Audio Production Package |
| Backline Equipment |
| LED Wall Package |
| D. Lighting Package |
| E. Wireless Microphone Package |
| Staffing Requirements |
| Event Management and Coordination |
| Performance Standards |
File details come from the government source that posted it. Updated .