Procurement Information~89.docx

This procurement file documents an Invitation to Bid issued by the Oregon Department of Forestry for pre-commercial thinning services in the Astoria District of Clatsop County, Oregon. The project encompasses 931 acres across five distinct areas: Quartz (138 acres), North Fork (136 acres), Plympton (347 acres), Astoria (176 acres), and Simmons (134 acres). Services include selecting leave trees and felling surplus trees according to specified requirements, with the contractor responsible for providing all necessary equipment, supervision, and labor. A voluntary pre-bid conference was held on October 24, 2022, with bids due by November 3, 2022, at 2:00 PM Pacific Time. The contract was awarded on or around November 10, 2022, with an initial term of one year and potential for up to three additional one-year renewals.

Bidders were required to possess a valid Oregon Farm/Forest Labor Contractor License with a forestation endorsement and demonstrate at least three years of experience performing similar services, with a qualified foreman having a minimum of three years of pre-commercial thinning experience including one year of supervisory experience. The contract was awarded to Franco Reforestation, Inc., at $199,493.00, significantly lower than the next lowest bid of $277,650.00 from Green Hills Forestry. The pricing structure includes partial payment for units thinned 5.1% to 15% below target leave trees per acre, with no payment for units thinned 15.1% or more below target. The contract is funded by the State of Oregon and includes a Certified Disadvantaged Business Outreach Plan requiring bidders to describe strategies for soliciting minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses for subcontracting opportunities. The Oregon Department of Forestry reserves the right to remove or add acres during the intent-to-award phase and will not reimburse additional expenses or mobilization/demobilization costs.