Procurement Information~54.docx

This is a Request for Quotes (RFQ) document for the North Clackamas Parks and Recreation District (NCPRD), a tax-exempt entity located in Clackamas County, Oregon, seeking a vendor to supply comprehensive sports program uniforms and apparel. The procurement encompasses uniforms, t-shirts, staff attire, lanyards, and totes for multiple sports programs including Sideout Volleyball, Dance and Cheer Stars, Inclusion - Rising Stars Soccer, Pre-K Sports, Hoopers Basketball, and Shooting Stars Basketball. The RFQ was issued as #2024-77 with quotes due by September 25, 2024, at 2:00 PM PST through electronic submission via the Bid Locker system. The contract term extends from the effective date through September 30, 2026, covering uniform and apparel needs for the 2024-25 and 2025-26 sports seasons. Delivery requirements specify a 4-6 week turnaround for Hoopers Basketball and 2 weeks for other programs, with all items to be delivered to 3811 SE Concord Rd., Milwaukie, OR 97267. Taylor Made Graphics, LLC was selected as the successful vendor following evaluation of three quotes.

Evaluation criteria focused on firm experience, staff qualifications, pricing, and turnaround times. Vendors were required to submit detailed proposals demonstrating company and staff experience, a comprehensive fee schedule, estimated project completion times, and potential additional charges for late orders. The successful vendor must meet specific insurance requirements and possess demonstrated capability in screen printing and providing various uniform components including dri-fit shirts, hooded sweatshirts, quarter-zip pullovers, and tote bags. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the RFQ materials. While precise award values were not disclosed, the RFQ included estimated quantities for each sports program across multiple seasons, suggesting a potentially substantial contract value. NCPRD's tax-exempt status may impact pricing considerations for the selected vendor.