Procurement Information~41.docx

This procurement document pertains to a security upgrade project for the Department of Revenue facilities in Marion County, Oregon, coordinated by the Department of Administrative Services. The project encompasses specific security enhancements including the installation of window break sensors, replacement of a glass door with a metal door, and application of protective film to exterior windows. A mandatory pre-bid conference was conducted on April 7, 2023, with bids due by April 18, 2023, at 2:00 PM Pacific Time. The project is scheduled to commence on May 5, 2023, with substantial completion targeted for June 15, 2023, and final completion required by June 30, 2023. Bidders must submit a comprehensive bid package including a Pricing Submittal Form, bid security, and evidence of prevailing wage compliance capability.

The estimated project budget ranges from $210,000 to $245,000, with ASA Construction, LLC identified as the intended awardee at a bid price of $201,199.23. The contract will be awarded to the lowest responsive and responsible bidder, with the selected contractor required to furnish performance and payment bonds and appropriate insurance coverage prior to contract execution. No specific set-aside designations for disadvantaged enterprises were indicated in the procurement documents, and no incumbent vendors were specified. Bidders must comply with comprehensive confidentiality requirements, including execution of a Secrecy Certificate Form to protect taxpayer information, with potential criminal penalties for unauthorized disclosure. A minimum seven-day appeal period is available for challenging the award, and final contract execution is contingent upon resolution of any protests. Additional procurement documentation is available on the University of Oregon Purchasing and Contracting Services website.