Procurement FY23 - 103454 - FY23 Request for Quotation for Mail Opening Machine Maintenance Rev 04-14-22.docx

ILLINOIS DEPARTMENT OF REVENUE – PROCUREMENT DIVISION

REQUEST FOR QUOTE

Mail Opening Machine Maintenance & Support

Please quote, if possible, the following item(s), completing the form below:

COMPANY NAME: _______________________________________________________

ADDRESS: _______________________________________________________

CITY, STATE, ZIP: _______________________________________________________

PHONE NUMBER: _______________________________________________________

The Illinois Department of Revenue is requesting quotes for maintenance and support for the following items located at the Willard Ice Building, Springfield, Illinois:

1. Qty 2 - Omation Model Number 5070 High Speed Letter Openers Serial Numbers U990004110 and U991002620

2. Qty 1 - SC 2000 Single Cut 100 Envelopener Serial Number 5002U85106

3. Qty 1 - Omation 106 Envelopener Serial Number 10749

Contractor is required to agree to:

· provide two (2) inspections and diagnostic checks per machine per year

· repair or replace defective or worn out parts of the machine (not including shop reconditioning or replacement of complete assemblies resulting from the wearing out of numerous parts)

· provide original replacement parts or factory-reconditioned parts for all machines requiring replacement parts

· respond to all maintenance calls within 4 hours from the time the service call is made (Contractor should strive to meet the response time goal 90% of the time)

TERM: Start on July 1, 2022 and end on June 30, 2023

Please provide your quote below, completing all boxes.

07.01.2022 to 06.30.2023

Serial #ZE01630

TOTAL FISCAL YEAR

NOTE:

· Vendor must be in Tax compliance with applicable Illinois State tax requirements and must be current in payment of such taxes.

· As a condition of payment, Vendor must pay its employees prevailing wages when required by law (e.g., public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resources services, security guard and food service), and must pay its suppliers and subcontractors providing lien waivers on request (30 ILCS 500/25-60(b)). Any stipulation made by Vendor to pay prevailing wages shall be deemed to be incorporated in the project specifications as if specifically set forth therein (820 ILCS 130/4(a)).

· All quoted prices must be valid for 120 days from date of submission.

· All prices must include shipping and handling charges (if applicable).

· In the event of a price decrease, the agency is guaranteed to receive the lowest price.

· Award to be made to a single compliant vendor able to provide maintenance and support on all the above machines

· We reserve the right to reject all offers.