Procurement FY22 - 125509 - FY22 ITR-2 Printed Expansion File Folder Specifications.doc

ILLINOIS DEPARTMENT OF REVENUE

ITR 2 - 1 ½” EXPANSION FILE POCKET – FY2022 Specifications Quantity:

25,000 Finished Size:

Overall size is 11 ¾” x 9 ½” with 8 ½” high front tab and 1 ½ “expansion with die cut thumb notch.

Must have rounded back corners, reinforced back & one piece construction. All to match sample(s) provided.

Paper Stock:

Recycled. Stock to be not less than 150 lb. manila.

Ink:

Printed on both front and back in black, soy base ink.

Proof:

2 pre-production proofs are required and must match artwork.

Due no later than 10 Business Days after receipt of order.

Note: PDF email copies will not be acceptable – Revenue will require ‘hard-copy’ proofs for final approval and authorization.

Send proofs samples to:

Illinois Department of Revenue

Attn: Jerry Daniels

101 W. Jefferson Street, MC 6-100

Springfield, IL 62702

Ph: 217.524.7007

E-mail: jerry.daniels@illinois.gov Over-runs/Under-runs:

No over-runs; Under-runs limited to 2%

Packaging:

50 per carton.

All Cartons and Box must be plainly marked indicating the contents of each – State of Illinois – REVENUE / Purchase Order # (tbd) / Form #ENV-354 / Quantity

Pallet and band for shipment on non-returnable pallets of uniform size.

NOTE: Shipping charges must be included in the overall quoted price of the envelopes

ITR 2 - 1 ½” FILE POCKET EXPANSION

FY2022 Specifications (cont)

Delivery:

Vendor Required to provide Estimated / Anticipated

Delivery Date after receipt of Proof Approval and Notification to proceed with entire order

Finished Product

Deliver to:

Illinois Department of Revenue

Attn: Warehouse Receiving

101 W. Jefferson Str.

NOTE: Items shipped via common carrier freight will be granted access to our receiving dock by appointment only.

Appointments required to be made a minimum of 48 hours prior to delivery.

Note: All deliveries required to be prior to 3:00 pm CDT –

Monday - Friday Please have scheduled delivery established with warehouse at 217.785.0572.

Please note that All Delivery personnel are required to wear a face mask when performing any services at the Illinois Dept. of Revenue Facilities.

(Failure to pre-schedule a delivery may result in being denied access to receiving dock, and any additional costs incurred with be at the vendor/shipper’s responsibility.)

ITR 2 - 1 ½” FILE POCKET EXPANSION

FY2022 Specifications (cont)

Invoice:

Invoice must reference purchase order number.

Failure to do so may result in payment delay.

Send invoice to:

Attn: Procurement Division

101 W. Jefferson Street, MC 6-100

Springfield, IL. 62702 or

E-mail: Rev.Procure@illinois.gov Contract Liaison:

All telephone inquires or correspondence regarding this contract must be through the appropriate contact liaison or his/her designee(s).

Any questions should be directed to:

Attn: Jerry Daniels, MC 6-100

101 W. Jefferson Street

Phone: 217.524.7007

Email: jerry.daniels@illinois.gov Vendor Notes:

· Vendor must currently be registered with the Secretary of State as doing business in Illinois and shown to be in good standing.

· If applicable, all subcontractor information must be provided: FEIN, company names, addresses, phone and fax numbers.

· TAX COMPLIANCE Vendor must be in compliance with applicable Illinois State Tax requirements and must be current in payment of such taxes.

· All quoted prices must be valid for 90 days from the date of submission. All prices must include shipping and handling charges.

· The IL Department of Revenue reserves the right to reject all offers.

· Winning Vendor will be chosen on low compliant total quote for the above folders.