Printing of Hunting and Trapping digest scope of work_FY26 Version 05122026 v2~1.docx

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

The Illinois Department of Natural Resources (IDNR) requests services for printing the 2026-2027 Illinois Hunting and Trapping Regulations booklet utilized by hunters and trappers statewide. This booklet presents an up-to-date summary of hunting and trapping regulations and available public hunting areas in the State of Illinois.

1.1.1 Printing details: Vendor shall use the below specifications for printing the 2026-2027 Illinois Hunting and Trapping Regulations booklet.

Finished Size: Approx. 8 1/2” x 11” but no less than 8 1/8” x 10 7/16”

Number of pages: 64 including self-cover

Quantity: 160,000 copies

Ink: Four color process throughout with bleeds. For example: Color for cover, etc. is Pantone 723

Stock: 30# Recycled Newsprint with a minimum of 50% recycled content

Binding: Saddle Stitch. T3s. Binding must be guaranteed.

Overruns: No overruns/underruns. Not to exceed 1%.

Insert card: Printer to furnish and bind-in Insert Card in each digest.

Stock: 100# Gloss Cover (9pt)

Ink: 1/1 Black

Finished Size: 9 5/8” x 6 11/16”

Binding: Insert Card to be bound into the center of the book, held in by top staple and trimmed flush with the top of book to specified finished size.

Order form: Vendor shall print a single page, supplementary information sheet (aka “Order Form”) which will be provided via email by IDNR. Vendor shall place one Order Form inside each case before sealing.

Size: Letter (8.5 x11”)

Quantity: 1,600

Stock: Printer Paper

Ink: Black

Finished Size: Letter (8.5 x 11”)

1.1.2 Delivery of Files: Artwork/final version of the digest for production shall be provided as PDF to the Vendor via cloud document sharing.

1.1.3 Composition: Printer shall be responsible for checking all files for accuracy before outputting to plate. Vendor shall not edit, either by deleting nor adding to the copy without approval of IDNR. IDNR MAY REQUEST A CHANGE IN LANGUAGE AND/OR DATES PRIOR TO PRINTING.

1.1.3 Proofs: Laser proofs are acceptable for initial stages of the project. Vendor shall be responsible for providing three (3) Dylux proofs and one (1) Match print proof of all pages required or digital equivalent within seven (7) business days of receipt of the artwork file to:

Dan Skinner Phone: 217-782-7580 Email: Daniel.j.skinner@illinois.gov

Proof approval prior to printing: Final proofs must be approved by IDNR in writing prior to printing.

1.1.4 Packing: Label boxes with quantity enclosed. Cases must be packed tightly with 100 copies per box in appropriate boxes so contents do not shift. Before each box is sealed, a single “Order Form” sheet shall be placed on top of the Digests. Each box must be taped securely so it can be shipped to another destination without repackaging. Pack on pallets. Pack cases evenly so corners do not crush in shipping.

Pack: 160,000 copies, 1,600 cases of 100 books per case For procurements conducted in BidBuy, the State may include in this contract the BidBuy Purchase Order as it contains the agreed Supplies and/or Services.

1.2. MILESTONES AND DELIVERABLES:

1.2.1 Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the amount shown in this contract, unless the State has authorized a higher amount in writing prior to the Vendor performing the services, providing the supplies, or incurring the expenses.

1.3. VENDOR / STAFF SPECIFICATIONS:

1.4. TRANSPORTATION AND DELIVERY All orders shall be shipped F.O.B. destination to the following address:

IDNR – Perschbacher Service Center ATTN: Brianna Shade 505 10th Street Pawnee, IL 62558 Phone: 217-785-1384

Vendor shall call at least 48 hours prior to delivery to schedule a delivery time, as the Pawnee site is not always staffed. Driver shall move skids/pallets to the tailgate where they can be accessed by IDNR personnel.

1.5. SUBCONTRACTING

Subcontractors are allowed.

1.6 Prevailing Wage

This contract is subject to Illinois prevailing wage requirements per 30 ILCS 500/25-60 of the Illinois Procurement Code. Contractors and subcontractors are required to pay employees who are performing work on State contracts no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the locality where the work is performed. The Illinois Department of Labor publishes the prevailing wage rates on its website at http://labor.illinois.gov. The Illinois Department of Labor revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Illinois Department of Labor’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, please refer to the Illinois Department of Labor’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the Act, including but not limited to, all wage requirements and notice of record keeping duties. See also Section 4.1.4 of this contract.