Print Service RFP Update 1- Printer Environment Update 11.18.19.pdf

This is a printer environment update document associated with the Village of Mount Pleasant's Print Supply and Maintenance Request for Proposals (RFP) for the 2020-2023 contract period. The document outlines the current printer fleet that will be subject to the supplies and maintenance contract, establishing the baseline equipment inventory that bidders must address in their proposals. The RFP seeks vendors capable of providing comprehensive supplies and maintenance services across a diverse multi-manufacturer printer environment over a three-year contract term.

The current printer environment consists of approximately 50 devices across three primary manufacturers: Brother (3 units), HP (approximately 40 units across multiple models including Color LaserJet, LaserJet Pro, and standard LaserJet series), Sharp (2 units), and Xerox (1 unit). The HP fleet represents the majority of the installed base, with multiple models including the M477, M451, M401, M402, and various other LaserJet configurations. This diverse equipment portfolio requires bidders to demonstrate capability in managing multiple brands and models, suggesting the Village of Mount Pleasant seeks a vendor capable of supporting a heterogeneous printer environment rather than standardizing on a single manufacturer's equipment.