Print - Request for Proposals (RFP) Removal and Installation of Holiday Lighting.pdf

Please note: If you have printed out this bid from the City of Quincy’s website or have received it by a different method, it is your responsibility to check for any Addenda on the City’s website at www.quincyma.gov before you turn in your bid. The City of Quincy will not be responsible for any bids received omitting any addenda acknowledgement.

Please send an acknowledgement email that you have printed out this bid to: mmarini@quincyma.gov.

Thank you for your interest in bidding with the City of Quincy!

Request for Proposals (RFP) “Removal and Installation of Holiday Lighting” City of Quincy

Quincy, Massachusetts

City of Quincy seal

Notice

DUE: October 29, 2026, at 11:00 a.m.

The City of Quincy, on behalf of its Department of Public Buildings, is soliciting proposals from qualified vendors for the Installation and Removal of Holiday Lighting. The areas to be illuminated include the McIntyre Mall and Hancock Adams Common, Thomas Crane Public Library lawn, Generals Park area, and street trees throughout the Downtown District. This RFP will lead to the award of a fixed-price contract for services and the award of an On-Call contract(s) for season holiday lighting services.

The City of Quincy currently owns several types of lights strings/sets and color bulbs/LEDs. Some new light strings/sets may be required as replacement of damaged or defective light strings/sets or may be required as additional lighting at the request of the City. The City will deliver the storage tubs where the lights strings/sets are stored to the site in coordination with the awarded vendor.

Non-Price Proposals must be in a sealed envelope and separate from the Price Proposals in another sealed envelope. The outside of the sealed envelopes is to be clearly marked “RFP - NON-PRICE PROPOSAL ENCLOSED" with time/date of RFP and "RFP - PRICE PROPOSAL ENCLOSED" with time/date of RFP. Proposals will be received at the Office of the Purchasing Department; City Hall; 1305 Hancock Street; Quincy, MA 02169, until Thursday, October 29, 2026, at 11:00 a.m.

Detailed specifications are available on-line at the City of Quincy’s website, www.quincyma.gov and available at the Office of the Purchasing Department, Quincy City Hall, 1305 Hancock Street, Quincy, Massachusetts, 02169, between the hours of 8:30

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All inquiries regarding this bid should be directed to Meredith Marini, Interim Purchasing Agent by email:

mmarini@quincyma.gov. Inquiries will be accepted until October 23, 2026, at 12:00 p.m.

The City of Quincy and the Department of Public Buildings shall determine the selected proposer(s). The City of Quincy reserves the right to withdraw the RFP; to reject any and all proposals; and to accept any proposals deemed to be in the best interest of the City of Quincy.

Non-responsive and/or unbalanced bids may be rejected.

Thomas P. Koch, Mayor Paul Hines, Commissioner of Public Buildings

Meredith Marini, Interim Purchasing Agent

City of Quincy

Department of Public Buildings

Thomas P. Koch Mayor

Paul J. Hines, JD Commissioner

Request for Proposals

Seasonal Holiday Lighting Installation and Removal

The City of Quincy, acting through its Department of Public Buildings, has issued this Request for Proposals (RFP) for Seasonal Holiday Lighting Installation and Removal. The areas to be illuminated include the Hancock-Adams Common; Thomas Crane Public Library lawn; General McConville Way street trees, and Generals Park. This RFP will lead to the award of fixed-price contract for services and the award of an On-Call contract for seasonal holiday lighting services (Contract or Contracts).

The City of Quincy currently owns several types of light strings/sets and clear or color bulbs/LEDs. For the fixed-price portion of the Contract, the successful bidder/contractor (“Contractor”) will primarily be hanging city-owned lighting. Some new light strings/sets may be required as replacement of damaged or defective light strings/sets, or may be required as additional lighting needed per the scope of this Contract or at the request of the City. The City reserves the right to direct-purchase these additional light strings/sets from a third-party, or it may elect to purchase them from the Contractor. All light strings/sets and bulbs/LEDs shall become the property of the City of Quincy.

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The City will deliver the storage tubs in which the lights strings/sets are stored to the site in coordination with the Contractor.

The Contractor is to provide in its bid on the Response Form the labor costs to unpack, assemble as needed, make minor repairs and hang the lights strings/sets. The Contractor is required to take great care in hanging or installing the lights to not cause damage to the trees. Any damage to the trees must be reported to the City. Specifications for removal and packing of the lights are detailed below.

Contractor is to provide a sufficient number of workers and equipment to ensure the work is completed and all lighting installed and working by the deadline detailed below. Contractor must have the capacity to meet this deadline. Contractor’s completing the work and having all lighting operable by said deadline is absolute. Time is of the essence.

Contractor must provide all of the equipment; the lifts; ladders; vehicles; or other means of accessing and reaching the trees to receive the light strings/sets and all other things necessary to hang the light strings/sets in the methods or styles detailed herein and the light string/sets shall be of the types and colors detailed.

The City advises that the wages paid by the Contractor to the operator of any rented, leased, or other arrangement for use of any boom, lift or other aerial access equipment not owned by the Contractor are subject to Massachusetts General Laws Chapter 149, Section 27F. Contractor must comply with any all other applicable Prevailing Wage Law. The applicable Prevailing Wage rates for non-owned equipment operation are included with this RFP.

George Barker Estate . 74 Greenleaf Street . Quincy, MA 02169 . 617-376-1542 . phines@quincyma.gov

Contractor is required to comply with the City of Quincy “Policies & Procedures for Vehicle Access” to Hancock Adams Common and Generals Park included with this RFP. A copy of such Policies and Procedures is included with this RFP.

Contractor is responsible for the cost of all police details required when working in or from a public street for the fixed-price portion of the Contract. The actual cost, without mark-up, of any police details required for work requested by the City under the on-call portion of the Contract will be paid by the City in addition to the rates bid in the on-call portion of the Response Form.

This Request for Proposals for the selection of a contractor to perform services is issued pursuant to Massachusetts General Law Chapter 30B sec 6, and selection and award shall be on a qualifications and best value basis for selection. To be deemed as qualified and to be a responsible and responsive respondent, any respondent to this RFP must provide 1.) A minimum of 5 (five) references from municipalities within the Commonwealth of Massachusetts for similar work in the past three years; 2.) Must demonstrate to the City its having a minimum of 5 (five) years experience as a seasonal holiday lighting installer contractor; 3.)

Must provide a minimum of 10 color photographs of past municipal projects, not more than 2 (two) of such photographs are to be from the same project or of the same year; 4.) Must demonstrate that its past project experience proffered for consideration of qualification herein – is - on a per project basis – of the same size/scope/volume/magnitude as described in the RFP as

10/20/26, 10:52 PM Print - Request for Proposals (RFP) “Removal and Installation of Holiday Lighting” about:blank 3/73 mailto:phines@quincyma.gov being expected by the City of Quincy; 5.) Price; 6.) Must demonstrate by supplying with its response a detailed phasing plan and a detail of the staffing committed to complete the work required under this RFP and contract in order that the city determine that the respondent contractor is able to meet the deadline set out below for completion of the installation and the making operational all lighting specified in this RFP. Preference shall be given for contractors who self-perform.

The City has available facilities for providing power to the trees to be lit. There are multiple ornamental streetlight and pedestrian way pole mounted lights that each are either time clock or light sensor controlled 20-amp duplex electrical receptacle for the use by the Contractor for powering the lighting. These poles are proximate to all tress to be lit under this Contract. Contractor is to provide power cords as needed to plug each tree into the adjacent light pole receptacles. Contractor shall coordinate and cooperate with any city crews working in the area. Contractor is to test all alighting after installation for proper operation. The City hosts a large civic event the Friday immediately following Thanksgiving -- including a ceremonial lighting of all Holiday lighting. The lighting installed shall not illuminate or be illuminated after testing before this ceremonial lighting. This can be accomplished either by leaving all lighting unplugged until the say of the civic event or by coordination with the city crews to have the power sources turned off until the time of the civic event.

All light strings/sets provided by the Contractor shall have the "male" electrical plug connector and shall be capable of carrying the electrical load of the light string/set and of those connected to it, and shall be capable of being plugged into a 20 amp duplex receptacle.

The scope of work for the take-down of all lighting shall include removal of the light strings/sets, cords and all related items and to then wrap all cords and light strings/sets neatly and then to pack all cords, light strings/sets, star bursts, tree top stars etc., in storage tubs provided by the City while at all times handling the materials so at to not cause damage. The Contractor is required to take great care in removing the lights to not cause damage to the trees. Pulling the light strings/sets from the trees is not acceptable. Any damage to the trees must be reported to the City. The City will transport the empty tubs to the site and will take away the Contractor-filled tubs. All the same requirements, conditions and restrictions regarding prevailing

George Barker Estate . 74 Greenleaf Street . Quincy, MA 02169 . 617-376-1542 . phines@quincyma.gov wages, police details, and protection of Hancock-Adams Common and Generals Park as detailed above for hanging the lights shall also apply to the removal operation. For the work detailed under the fixed price portion of the Contract, the removal of the light strings/sets may not begin until the second week of January and must be completed on or about January 31, unless otherwise agreed to.

The City reserves the right to add additional areas of lighting services under the on-call Contract derived from this RFP. The response or submission by the Contractor to the fixed-price portion of the Response Form submitted in response to this RFP and the City’s evaluation thereof shall be the ‘basis of award’ for a fixed-price contract contemplated by this RFP and detailed

10/20/26, 10:52 PM Print - Request for Proposals (RFP) “Removal and Installation of Holiday Lighting” about:blank 4/73 on the required Response Form. The submission or response to this RFP by the Contractor for the fix-price portion of the Response Form submitted in response to this RFP and the award of a contract under that fix-price portion shall serve as the ‘basis of award’ for an on-call Contract for additional lighting and removal services. Such additional lighting and removal services may be requested by the city. The city is not required to add additional lighting and removal services. Any such additional services will be performed for a price to be then negotiated by the Contractor and the City based upon the pricing associated with the on-call Contract provided on the Response Form.

The City reserves the right to delete lighting under fixed-price portion of the Contract awarded under this RFP with a credit to the City calculated as being proportional to the amount of lighting deleted to the fee proposed for the entirety of the effected and separately priced lighting Location as set forth on the Response Form.

Your firm must be properly insured for property damage, liabilities, etc., and workers compensation insurances in the amounts of:

A. Owners Protective Liability:

Each Occurrence $1,000,000.

Aggregate $1,000,000.

B. Commercial Liability General Aggregate $2,000,000.

Projects Completed Operations Aggregate $1,000,000.

Personal Injury and Advertising Limit $1,000,000.

Each Occurrence $1,000,000.

C. Automotive – owned and unowned Each Occurrence Combined Single Limit $1,000,000.

Bodily Injury - each person $1,000,000.

- each accident $1,000,000.

Property Damage – each occurrence $1,000,000.

D. Umbrella:

Combined Single Limit $2,000,000.

General Aggregate $2,000,000.

E. Worker’s Compensation Coverage A – Statutory Coverage B – each accident or injury $1,000,000.

Disease – Policy Limit $1,000,000.

George Barker Estate . 74 Greenleaf Street . Quincy, MA 02169 . 617-376-1542 . phines@quincyma.gov

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Disease – Each Employee $1,000,000.

The Contractor may purchase and maintain excess liability insurance in the Umbrella form in order to satisfy the limits of liability required for the insurance to be purchased and maintained in accordance with the requirements set forth above (in addition to the Umbrella limits required). Evidence of such excess liability coverage shall be delivered to the City in the form of a Certificate indicating the policy number and limits of liability of all underlaying insurances. The City of Quincy shall be named as an additional insured on any such Umbrella policy. The City reserves the right, at its sole discretion, to amend the insurance requirements set forth above.

Each Location listed below on the Response Form shall be priced separately from any other such Location.

For the Fix price Contract, one award will be made to the respondent who is found by the city to be qualified, responsive, responsible bidder who, in the opinion of the city, has provided the best qualifications and the overall best value to the city. For purposes of determining this lowest dollar bid for the price proposal portion of the submission, the City shall look to the total combined YEAR ONE prices bid for Locations 1, 2, 3, 4a/4b each located in Hancock Adams Common; as well as Locations 5 (Thomas Crane Public Library lawn); 6 (Generals Park); 7 (General McConville Way street trees); and location 8 - the price for the services required for lighting the three cut Christmas trees supplied and installed by others – and all as detailed in this RFP and more particularly as detailed on the Response Form provided. The prices submitted to supply sets of lights as detailed in the Response Form; the prices submitted for years two and three for the fixed-price portion of the Response Form; and the rates of service under the on-call portion of the Response Form shall NOT be considered as part of the basis of award for the Contract.

The prices submitted to supply sets of lights; the price for services for the fixed-price portion of the Response Form for years two and three for the fixed-price portion of the Response Form; and the rates of service under the on-call portion of the Response Form shall NOT be part of the basis of award for the Contract because the award of work or acquisitions are not known and only optional and only at a future request of the City. These options, acquisitions and services might never be utilized. Only the work under the year one services under the fixed-price portion of the Contract Response Form are certain at this time.

As appropriate, with the assent of the Commissioner of the Department of Public Buildings, the Contracts derived from this RFP can be used by other departments of the City.

By agreement between the City and the Contractor, the contract derived from this RFP can be extended for up to 2 (two) one-year periods. Potential year two and potential year three prices must be included on the Response Form. Price escalations to the bid rates supplied for year two and year three owing solely to any increase in applicable Prevailing Wage Rates will be allowed.

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This RFP and procurement, as well as the resulting Contracts, shall be subject to the laws of the Commonwealth of Massachusetts and the Ordinances of the City of Quincy. This RFP is issued in accordance with Massachusetts General Law Chapter 30B section 6. A sample contract is included with this RFP and is part of this RFP. A Contract must be signed by the successful bidder awarded the Contract under this RFP. The Contract to be executed between the Contractor and the City shall be comprised of a document substantially in conformance with the sample form contract, all materials of this RFP, any Addenda issued under this RFP, the Contractor’s completed Response Form, Contractor’s Certificate of Insurance; as well as any required acknowledgements and certifications customarily required by the City of Quincy. Contractor agrees to execute all such documents.

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Any Contract awarded as a result of this RFP may not be assigned, sold, subcontracted or otherwise transferred without the prior express written consent of the City.

Purchases made on behalf of the City are exempt from the payment of Federal excise taxes and Massachusetts sales taxes (except for gasoline). Such taxes should not be included in your bid. Appropriate evidence of this tax-exempt status will be given to the Contractor.

No payment bond, bid bond or performance bond is required by this RFP or Massachusetts law.

For the fixed-price Contract for year one ALL WORK MUST BE COMPLETE AND THE LIGHTS OPERABLE NO LATER THAN 5PM WEDNESDAY NOVEMBER 25, 2026. Lighting removal can begin as of January 11, 2027, and must be completed on or about January 31, 2027 unless otherwise agreed to by the Parties. Priority should be given to completing the portions of the work located at Hancock Adams Common and on the Library Lawn.

Please respond to this RFP by 11am Thursday, October 29, 2026, by submission of TWO SEPARATE SEALED ENVELOPES delivered to the Purchasing Department office located in Quincy City Hall, 1305 Hancock Street, Quincy, Massachusetts 02169 as further outlined below in the Proposal Format & Submission Requirements section.

The Response Form contained in this RFP must be used for your submission. Failure to use the required Response Form shall render the response or submission non-responsive.

George Barker Estate . 74 Greenleaf Street . Quincy, MA 02169 . 617-376-1542 . phines@quincyma.gov

Included as part of this RFP are several sheets that make up a plan of the Hancock Adams Common; Thomas Crane Public Library lawn; General McConville Way; and the Generals Park. Each sheet has areas marked with colors and mark-ups detailing

10/20/26, 10:52 PM Print - Request for Proposals (RFP) “Removal and Installation of Holiday Lighting” about:blank 7/73 mailto:phines@quincyma.gov the several locations to be lit. The designation of “Locations” on these plans correspond numerically to the “Locations” listed on the Response Form included with this RFP, and each “Location” is to be priced separately from the other “Locations.” Please refer to these plans for the locations where the lights are to be hung. It is the total price proposal of the work in all of these Locations combined that with form the Price Proposal.

Included with this RFP for illustrative purpose are photographs of the Hancock Adams Common area and Generals Park area from prior years. These photographs are intended to help demonstrate to respondents the scale and scope of work to be performed; the expected massing/spacing of the lighting; the locations of bulb/LED colors; and the overall expectation of the City. If there are any discrepancies between these photographs and this RFP narrative and the Response Form, the Response Form shall control.

Also included with he RFP for illustrative purposes are photographs of the several trees at the several Locations that are to be lite.

You MUST use the “Response Form” contained in this RFP to make your submission to the City. Failure to use the Response Form or any Response Form Price Proposal section submitted that does not have a dollar value listed for each service for each Location detailed on the Response Form, or no substantive response is provided in any other area of the Response Form where information is sought, shall be deemed not responsive.

The submission in response to this RFP made on the Response Form must be without respondent-added conditions, exceptions, qualifications, or modifications to the Response Form. Any such respondent-added conditions, exceptions, qualifications or modifications to the Response Form deemed by the city to be material, shall render the submission to be non-responsive.

A site visit is not mandatory but is strongly encouraged to understand the scope & scale of the project. Hancock Adams Common; the Library lawn; McConville Way; and the Generals Park area are all open public areas. You may visit the sites at any time.

All questions regarding this RFP must be directed in writing via email to the Interim Purchasing Director Meredith Marini to mmarini@quincyma.gov with a copy to purchsing@quincyma.gov and must be received by 4pm EST on Friday, October 23rd 2026. No questions shall be accepted orally, by telephone, by voicemail or by US mail or delivery service.

Any questions received before the deadline for the submission of questions will be responded to via published Addendum, which Addendum will be posted to the City’s Purchasing Department website at https://www.quincyma.gov/departments/purchasing/current_bids.php

Addenda may also be issued and posted to the website for reasons not related to questions by bidders.

Any Addenda issued becomes a part of this RFP when posted to the website. It is the responsibility of any respondent to this RFP to check this website for any Addenda before submitting its sealed bid response. Each Addenda, if any, must be

10/20/26, 10:52 PM Print - Request for Proposals (RFP) “Removal and Installation of Holiday Lighting” about:blank 8/73 mailto:mmarini@quincyma.gov mailto:purchsing@quincyma.gov https://www.quincyma.gov/departments/purchasing/current_bids.php specifically acknowledged on the Response Form submitted in response to this RFP. Failure to acknowledge any Addenda shall render the bid or submission to this RFP not responsive.

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

It is your responsibility to check for addenda (at www.quincyma.gov) before you turn in your proposal. The City of Quincy will not be responsible any responses received omitting addenda acknowledgement.

REPEATED HERE: For the fixed-price Contract for year one ALL WORK MUST BE COMPLETE AND THE LIGHTS OPERABLE NO LATER THAN 5PM WEDNESDAY NOVEMBER 25, 2026. Priority should be given to completing the portions of the work located at Hancock Adams Common and on the Library Lawn.

Time is absolutely of the Essence for performance under this contract.

Proposal Format & Submission Requirements

One (1) originals, one (1) thumb drive (with both Price Proposal & Technical/Non-Price Proposal submission on drive) and two

(2) copies of the proposals including all attachments and supporting documents thereto must be delivered in two separate sealed envelopes. One marked “Technical/Non-Price Proposal” and one marked “Price Proposal”. And outside on each the name and address of the respondent, the name of the RFP “Seasonal Holiday Lighting Installation and Removal” and the proposal submission date to: Purchasing Department-1305 Hancock St. Quincy, MA by the date and time stated in the advertisement. Postmarked submissions will not be accepted.

Price Proposal

Price Proposals should be in a separate sealed envelope. The outside of the envelope should be marked with “RFP- Price Proposal for Seasonal Holiday Lighting Installation and Removal” and with the Proposer’s name and the date and time submitted.

Please note however this is a best value-based solicitation. The request for pricing is so that the City is aware of proposer’s hourly costs and expenses mark-ups for funding/budgeting purposes only.

The Price Proposal sealed envelope must include a completed version of the enclosed PRICE PROPOSAL portion of the

RESPONSE FORM.

Technical / Non-Price Proposals

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The Technical / Non-Price Proposal must be in a sealed envelope. The outside of the envelope must be marked with “RFP- Technical/Non-Price Proposal for Seasonal Holiday Lighting Installation and Removal” and with the Proposer’s name and the date and time submitted.

The Technical / Non-Price Proposal shall provide sufficient information to allow the City to qualify each firm and to differentiate respondent firms qualifications and best value basis for selection, pursuant to Massachusetts General Law Chapter 30B. To be deemed as qualified and to be a responsible and responsive respondent, any respondent to this RFP must provide:

1.) A minimum of 5 (five) references from municipalities within the Commonwealth of Massachusetts for similar work in the past three years (see attached form);

George Barker Estate . 74 Greenleaf Street . Quincy, MA 02169 . 617-376-1542 . phines@quincyma.gov

2.) Demonstrated experience for a minimum of 5 (five) years as a seasonal holiday lighting installation contractor;

3.) A minimum of 10 color photographs of past municipal projects, not more than 2 (two) of such photographs are to be from the same project or of the same year, each labeled with which client / reference project and year(s) that they are from

4.) Demonstrated project experience of the same size/scope/volume/magnitude as described in the RFP;

6.) A detailed phasing plan and timeline, with a detailed schedule of the staffing and subcontractors committed to complete the work required under this RFP. The plans and timelines must meet the deadline set for the installation and the making operational all lighting specified in this RFP. Preference is given to those firms who self-perform with their own employees.

The Technical/Non-Price Proposal sealed envelope must include a completed version of the enclosed Technical/Non-PRICE PROPOSAL portion of the RESPONSE FORM with all required and supporting documents, photographs and other information.

Award/Terms of Contract

The City of Quincy through a selection committee shall review all qualified proposals to rate and rank the best value provided by Respondents. At the sole discretion of the Selection Committee, the Committee may include interviews with the lead firm as part of the selection process. The Selection Committee, led by the Commissioner of Public Buildings, shall prepare, shall rate, and rank, respondents and then shall deliver a written recommendation to the Chief Procurement Officer for the execution of a contract. The recommendations shall include any conditions to the recommended award which require successful negotiation or revisions to the Scope of Work identified by the selection committee and/or other Quincy officials.

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Following the procedures previously described, the City of Quincy will make a decision regarding selection of the Respondents rated to have the Best Value and with whom it wishes to enter into contract negotiations. This may not necessarily be the lowest fee/price. The nonelection of any proposal will mean that another Response was deemed more advantageous to the City of Quincy.

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Rating & Ranking Criteria

Comparative Evaluation Criteria (Selection Criteria)

Comparative Evaluation Criteria will be applied uniformly to all proposals. In accordance with the provisions of M.G.L. Chapter 30B, each criterion shall be rated as follows:

For Criteria 1, 2, 3&4 combined -

Highly Advantageous (10 points - response excels on the specific criterion)

Advantageous (6 points - response meets evaluation standard for the criterion) Not Advantageous (2 point - response does not fully meet the evaluation criterion or leaves a question or issue not fully addressed) Unacceptable (0 points - response does not address the elements of this criterion)

For Criteria 5:

Highly Advantageous (20 points - response excels on the specific criterion)

Advantageous (12 points - response meets evaluation standard for the criterion) Not Advantageous (4 points - response does not fully meet the evaluation criterion or leaves a question or issue not fully addressed)

Unacceptable (0 points - response does not address the elements of this criterion)

The purpose of this document is to clarify the ranking system used for all proposals pursuant to the RFP and said M.G.L.

Chapter 30B. Copies of rankings will be kept on file.

The submission in response to this RFP made on the Price Proposal Portion of the Response Form Response Form and on the Technical/Non-Price Proposal Portion of the Response Form must be without respondent-added conditions, exceptions, 10/20/26, 10:52 PM Print - Request for Proposals (RFP) “Removal and Installation of Holiday Lighting” about:blank 11/73 qualifications or modifications to the Response Form. Any such respondent-added conditions, exceptions, qualifications or modifications to the Response Form deemed by the city to be material, shall render the submission to be non-responsive.

George Barker Estate, 74 Greenleaf Street, Quincy, MA 02169. 617-376-1542 . phines@quincyma.gov

1: Quality of Past Work from References

Prior successful experience with Massachusetts municipalities as determined by checks of 5 (five) references from municipalities within the Commonwealth of Massachusetts for similar work in the past three years.

Poi nts Rating Description

Highly Advantag eous

All five (5) references replied with positive feedback, Respondent reported to excel with respect to similar project scopes. All references recommend Respondent firm for future work.

6 Advantag eous

Three (3) references replied with positive feedback, Respondent reported to excel with respect to similar project scopes. Three (3) references recommend Respondent firms for future work. Other two (2) references are mediocre or noncommittal.

Not Advantag eous

Less than three (3) references can be reached, or references no longer work for the provided municipality.

All contacted references are mediocre or noncommittal.

0 Unaccept able Less than five (5) references are provided; or one or more of the provided references are negative.

2: Relevant Experience and Duration

Demonstrated experience for a minimum of 5 (five) years as a seasonal holiday lighting installation contractor; preference is given to firms with all or a majority of in-house labor.

Poi nts Rating Description

Highly Advanta geous

The response demonstrates evidence of 5 years of applicable experience and substantial in-house capabilities to perform all elements of work described in this RFP.

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Poi nts

Rating Description

Advanta geous

The response demonstrates evidence of 5 years of applicable experience and notable in-house capabilities to perform most elements of work described in this RFP, with listed prior arrangements for Subcontractor in the few areas for which in-house services are unavailable.

Not Advanta geous

The response demonstrates evidence of less than 5 years of applicable experience in this work;

demonstrates one or two in-house capabilities and relies on notable Subcontractor arrangements

0 Unaccep table

The response demonstrates no evidence applicable experience; The response does not detail any applicable in-house labor in the services detailed in this RFP

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

3: Samples of Previous projects & 4.) Equivalent Size/Scope and Scale as Quincy

Provides a minimum of 10 color photographs of past municipal projects, not more than 2 (two) of such photographs are to be from the same project or of the same year, each labeled with which client / reference project they are from and 4.)

Demonstrated project experience of the same size/scope/volume/magnitude as described in the RFP.

Po int s Rating Description

Highly Advant ageous

Provides 16 or more color photographs of labeled municipal projects (not more than 2 photos from the same project) each labeled with which client / reference project and year. Description of each photo set / project details the size/scope/volume/magnitude and compares it to the scale for Quincy’s project as described in the RFP.

Advant ageous

Provides 10 or more color photographs of labeled municipal projects (not more than 2 photos from the same project) each labeled with which client / reference project and year. Description of each photo set / project details the size/scope/volume/magnitude and compares to the scale for Quincy’s project as described in the

RFP.

2 Not Advant

Provides less than 10 photographs of labeled municipal projects or more than 2 photos from the same project.

Photos unlabeled or unclear as to which client / reference project or year that they apply. Minimal description

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Po int s Rating Description ageous comparing the size/scope/volume/magnitude compared to the scale for Quincy’s project.

0 Unacce ptable

No photographs or irrelevant photographs to Quincy’s RFP. No clear nexus between provided information and the size/scope/volume/magnitude compared to the scale for Quincy’s project.

5: Understanding of Scope of Work; Phasing Plan, Timeline and Staffing Schedule

Thorough knowledge, understanding, and communication of all elements of the project, demonstrated in a clear, concise summary in detailed phasing plan and timeline, with a schedule of the staffing and subcontractors. The plans and timelines must meet the deadline set for the installation and the making operational all lighting specified in this RFP.

Poi nts Rating Description

Highly Advantag eous

The response communicates a thorough understanding of Quincy’s project, a clear and comprehensive phasing approach and timeline tied directly to the details included in the RFP. The response provides a staffing schedule for all elements of the work.

12 Advantag eous

The response communicates an understanding of Quincy’s project, an appropriate phasing approach and timeline. The response provides a general staffing schedule for most elements of the work.

Not Advantag eous

The response communicates a generic phasing approach and general timeline. The response provides a generic staffing schedule for portions of the work.

0 Unaccept able

The Response indicates inadequate review or understanding of the required Scope of Work and/or no clear plans, timelines or schedules.

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Response Form

City of Quincy Seasonal Holiday Lighting Bid

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Response form

Note that there is a total of 20 pages to this Response Form including this page. This Response Form must be used and must be completed in its entirety.

Note that there are (2) two sections of this Response Form. The “Technical/Non-Price Proposal” portion and the “Price Proposal” portion.

As detailed above in this RFP: Please respond to this RFP by 11am Thursday, October 29, 2026, by submission of TWO SEPARATE SEALED ENVELOPES delivered to the Purchasing Department office located in Quincy City Hall, 1305 Hancock Street, Quincy, Massachusetts 02169. ONE SUCH SEALED ENVELOPE SHALL ONLY CONTAIN THE PRICE PROPOSAL PORTION OF THE RESPONSE FORM. The exterior of this price proposal envelope shall be clearly labeled “PRICE PROPOSAL Seasonal Holiday Lighting Installation and Removal” and shall bear the name of the firm submitting the Price Proposal and the additional information detailed above in this RFP. THE SECOND SEALED ENVELOPE SHALL CONTAIN THE TECHNICAL/NON-PRICE PROPOSAL PORTION OF THE REPOSTE FORM AND ANY ACCOMPANYING REQUIRED FORMS, DOCUMENTS, PHOTOGRAPHS AND ANY AND ALL OTHER THINGS TO BE SUBMITTED. The exterior of this second sealed envelope shall be clearly labeled “TECHNICAL/NON-PRICE PROPOSAL Seasonal Holiday Lighting Installation and Removal” and shall bear the name of the firm submitting the Non-Price Proposal and the additional information detailed above in this RFP.

The Response Form contained in this RFP must be used for your bid submission. Failure to use the required Response Form shall render the response or submission non-responsive.

Any missing individual dollar amount or any non-substantive response such as a blank; “none”; “not applicable”; or “n/a” in lieu of any dollar value or other response where a response is required shall cause the entire Response Form and submission to be deemed non-responsive.

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Note about transcribed forms: this format exists to remove accessibility barriers, but some recipients prefer the original printed format. If you'd like help moving your entries into the original form, please use the live assistance options in the sidebar or contact the author.

Bid Form Page 2

Start of Technical/Non-Price Proposal Portion of the Response Form

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Name of submitting entity: Address: Contact name:

Contact number: Contact email address:

Signature of authorized representative of submitting entity on behalf of that entity:

Acknowledgment of Addendum/Addenda

All Addenda or Addendum to this RFP issued by the City, if any, must be individually acknowledged here by number. Write the city-assigned number of any Addenda on the line immediately below. Writing an Addenda number constitutes acknowledgment of that Addenda:

City-assigned Addenda number or numbers:

Failure to acknowledge any Addenda timely posted shall render the Response Form or submission to this RFP as non-responsive.

The failure to provide any one or more documents, forms, photographs or other required items of information or responses sought below shall cause your Response Form and submission to be non-responsive or your firm to be not qualified. A failure to provide the information requested and required or a “NO” or “N/A” type response to any one of sections 1, 2, 3, 4, 5, 7, or 8 below shall cause your submission to be non-responsive and/or your firm to be not qualified.

If the responding firm is unable or unwilling to sign all required forms or cannot demonstrate the minimum insurance requirements detailed in the RFP, the response submission will be deemed non-responsive.

See next page

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Bid Form Page 3

1. List the names of five (5) municipal clients that you have provided services to within the last three (3) years.

Municipal client 1

Municipality/District:

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Contact name:

Phone:

Email address:

Project(s):

Municipal client 2

Municipality/District:

Contact name:

Phone:

Email address:

Project(s):

Municipal client 3

Municipality/District:

Contact name:

Phone:

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Email address:

Project(s):

Municipal client 4

Municipality/District:

Contact name:

Phone:

Email address:

Project(s):

See Next Page

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Bid Form Page 4 Municipality/District: Contact Name: Phone:

Email Address: Project(s):

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2. Does your business have a minimum of 5 (five) years’ experience as a seasonal holiday lighting installing contractor?

Yes No

3. Have you included with this Response Form a minimum of 10 color photographs of past municipal lighting projects, not more than 2 (two) of which are from the same project or the same year?

Yes No

4. Have you included demonstrated project experience of the same size, scope, volume, and magnitude as expected by the City of Quincy, as described in the RFP?

Yes No

5. Have you submitted with the Response Form a detailed phasing plan and details of the staffing committed to complete the work required under this RFP and contract, so that the City can determine whether the respondent contractor can meet the deadline set out below for completing the installation and making operational all lighting specified in this RFP?

Preference shall be given to contractors who self-perform.

Yes No

6. Will your firm self-perform with your own employees?

Yes No

See Next Page George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Bid Form Page 5

7. Have you included with your submission evidence of meeting the minimum insurance requirements contained in this RFP?

Yes No

8. Have you included with your submission all of the following documents included with this RFP?

City of Quincy Tax Compliance Certificate

Signature Authorization (for appropriate entry type) Certificate of Non-Collusion

Yes No

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End of non-price proposal section of response form

See Next Page

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Bid Form Page 6

Start of Price Proposal Portion of the Response Form:

Location 1: Hancock Adams Common

One grouping of three very large maple trees—approximately 65 feet in height—location shown in pink on Page 3 of 3 of the Hancock Adams Common Plan.

Lighting type:

LEDs comparable in size and lumens to a C9-type bulb, alternating in color of red, green and clear (warm white clear), bright lumens on commercial-grade, no less than 16-gauge green wire with 12-inch spacing between LEDs.

Hanging method:

Trees are to be covered in the “drape” method—meaning strung top to bottom of the tree canopy vertically with no more than 24-inch spacing between the vertical runs. These trees have grown into one large mass. Distinction need not be made between these trees, meaning that the three trees should be treated as one for purposes of covering these trees 360 degrees around, meaning on all sides.

We anticipate this described coverage to require approximately 4,000 LEDs in total.

Strings of lights are to be fastened to the trees to prevent damage to the trees or the light strings/sets parting, breaking or falling from the trees.

Total proposed labor price for hanging location 1:

Year 1 ($) Year 2 ($)

Year 3 ($)

Total proposed labor price for removing and packing for location 1:

Year 1 ($) Year 2 ($)

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Year 3 ($)

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George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Response Form Page 7

Location 2: Hancock Adams Common

One grouping of three very large trees—approximately 50 feet in height—at the location shown in blue on Page 3 of 3 of the Hancock Adams Common Plan.

One tree is an oak, one a birch, and one a blue spruce.

Lighting type

LEDs comparable in size and lumens to a C9-type bulb, alternating in red, green, and clear (warm white clear), on commercial-grade green wire of no less than 16 gauge, with 12-inch spacing between sockets.

Hanging method

Trees are to be covered using the “drape” method, meaning lights are strung vertically from top to bottom of the tree canopy, with no more than 24 inches between vertical runs. Distinction should be made between the trees. The three trees should not be treated as one for purposes of covering the trees 360 degrees; lights shall be hung on all sides of each tree.

We anticipate this coverage will require approximately 1,000 LEDs per tree.

Strings of lights are to be fastened to the trees to prevent damage to the trees and to prevent the light strings or sets from parting, breaking, or falling.

Total proposed labor price for hanging location 2 Year 1 ($) Year 2 ($) Year 3 ($)

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Total proposed labor price for removing and packing for location 2 Year 1 ($) Year 2 ($) Year 3 ($)

See next page

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Response Form Page 8

Location 3: Hancock Adams Common

Four groupings of large maple trees—totaling 34 trees in all—of approximately 50–55 feet in height; locations shown in blue on pages 1 of 3 and 2 of 3 of the Hancock Adams Common Plan.

Lighting type

M-5 LEDs, all clear (warm white clear), bright lumens, on commercial-grade green wire with alternating 6-inch, 12-inch, 6-inch spacing between LEDs.

Hanging method

Trees are to be covered in the “canopy” method—spiraled horizontally around the trees with no more than 18 inches between horizontal spirals.

We anticipate this coverage will require approximately 1,000 LEDs per tree.

Strings of lights are to be fastened to the trees to prevent damage to the trees or the light strings/sets parting, breaking, or falling from the trees.

Total proposed labor price for hanging location 3 Year 1 ($) Year 2 ($) Year 3 ($)

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Total proposed labor price for removing and packing for location 3 Year 1 ($) Year 2 ($) Year 3 ($)

See next page

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Response Form Page 9

Locations 4A and 4B: Hancock Adams Common

Two groupings of 3 trees each, approximately 25–30 feet in height. Locations are shown in red on pages 1 of 3 and 3 of 3 of the Hancock Adams Common Plan.

Lighting type:

M-5 LEDs alternating in red, green, and clear (warm white), bright lumens, on commercial-grade green wire with alternating 6″– 12″–6″ spacing between LEDs.

Hanging method:

Trees are to be covered using the “canopy” method, spiraled horizontally around the trees with 12″ spacing between horizontal spirals.

We anticipate this coverage will require approximately 600 LEDs per tree.

Strings of lights are to be fastened to the trees to prevent damage to the trees or the light strings/sets parting, breaking, or falling from the trees.

Total proposed combined labor price for hanging at locations 4A and 4B:

Year 1 ($) Year 2 ($)

Year 3 ($)

Total proposed combined labor price for removing and packing at locations 4A and 4B:

Year 1 ($) Year 2 ($)

Year 3 ($)

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See next page

George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Response Form Page 10

Location 5: Thomas Crane Library Lawn

Six very large trees of various species—approximately 45–50 feet in height—locations shown in blue on Page 1 of 1 of the Thomas Crane Public Library Plan.

Lighting type:

LEDs comparable in size and lumens to a C9-type bulb, alternating in red, green and clear (warm white clear), with bright lumens on commercial-grade green wire of no less than 16 gauge, with 18-inch spacing between LEDs.

Hanging method:

Trees are to be covered using the “drape” method—strung vertically from top to bottom of the tree canopy with no more than 24–30 inches between vertical runs. Each tree should be treated individually, with lights covering 180 degrees of each tree on the street-facing side.

We anticipate this coverage will require an average of approximately 700 LEDs per tree on 1,000 feet of wire per tree.

Strings of lights are to be fastened to the trees to prevent damage to the trees and to prevent the light strings or sets from parting, breaking or falling from the trees.

Total proposed labor price for hanging location 5:

Year 1 ($) Year 2 ($) Year 3 ($)

Total proposed labor price for removing and packing for location 5:

Year 1 ($) Year 2 ($) Year 3 ($)

See next page

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George Barker Estate · 74 Greenleaf Street · Quincy, MA 02169 · 617-376-1542 · phines@quincyma.gov

Response Form Page 11

Location 6A: McConville Way Street Trees

A combined total of 10 (ten) street trees,…