PRIME-SUB_FORM_for_Contractors_rev._01.15.2025_(lock_before_publishing).xls

This is a Prime/Subcontractor Form for the County of Volusia, Florida, ITB No. 25-B-##XX (Contract No. C-2014) related to window cleaning services at the Daytona Beach Ocean Center. The form requires bidders to list all proposed subcontractors and their respective work disciplines, along with dollar values and percentages of work to be performed. Bidders must complete all green-shaded cells indicating the dollar values assigned to the prime contractor and each subcontractor, with all other cells automatically calculated. The total work percentages across all contractors must equal 100 percent. The form emphasizes that failure to complete and return it may result in a non-responsive bid, and the prime contractor is responsible for ensuring all subcontractors hold appropriate licenses. Any changes to subcontractors during project completion require prior approval from the County Project Manager, though the County reserves the right to seek clarification without allowing changes to the total submitted base bid pricing. The form will also be used to determine local preference eligibility in accordance with Section 2.8, D of the solicitation.

The window cleaning services solicitation includes hourly rate categories for normal business hours and evenings/weekends for both windows 15 feet and below and above 15 feet requiring lifts or scaffolding. A three percent local preference applies to respondents with documented permanent locations in Brevard, Lake, Orange, Osceola, Seminole, or Volusia County for at least six months prior to bid closing. The incumbent contractor, A-1 Orange Exterior Building Service, previously submitted the lowest bid of $70,786.00 across three facilities in 2021, with Ocean Center pricing of $8,307.00. Award will be made to the lowest responsive and responsible bidder based on total cost, past performance with three references from similar projects within three years, and contractor qualifications. The successful contractor will receive an initial three-year term with two optional one-year renewals subject to mutual written agreement and County Council approval, with annual price adjustments permitted for documented increases in wages, fuel, or materials based on Employment Cost Index or Producer Price Index. Contractors must maintain comprehensive insurance coverage including Workers Compensation, Commercial General Liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and Auto Liability with $1,000,000 combined single limit, with the County named as additional insured.