PRICING_RESPONSE_FORM_EOC.docx

This is a Pricing Response Form for a grounds maintenance solicitation issued by Gainesville Regional Utilities (GRU) for the Eastside Operations Center located at 4747 North Main Street in Gainesville, Florida. The solicitation requests comprehensive grounds maintenance services including mowing, string line trimming, edging, tree and shrub maintenance, flower bed care, and specialized environmental management of stormwater systems, ponds, and wetlands across the 50 stormwater drains, 7 stormwater ponds, and 5 wetland areas on the property. The maintenance schedule requires bi-weekly service from March 1st through October 31st and monthly service from November 1st through February 28th, with work performed between 7:00 am and 6:00 pm. The mandatory pre-bid meeting is scheduled for April 17, 2025, with electronic bid responses due by May 8, 2025, at 2:00 pm. Contractor selection is planned for June 6, 2025. The contract term is three years with potential for two one-year renewals.

Bidders must submit pricing as an annual cost for base services and an hourly rate for additional services requested by GRU. The pricing response form requires bidders to provide three examples of past work similar in size and scope with current contact information, demonstrate at least five years of experience in the grounds maintenance or landscaping business, specify the number of full-time and part-time employees performing grounds maintenance work, and provide a comprehensive equipment list for use at GRU locations. Required qualifications include proof of insurance with minimum coverage of $1,000,000 in commercial general liability, $1,000,000 in automobile liability, statutory workers' compensation, and an additional $1,000,000 in excess liability coverage. Annual price adjustments are limited to 5% or the lower of the Producer's Price Index (PPI) or Consumer Price Index (CPI). The solicitation does not specify set-asides for disadvantaged enterprises, and no incumbent vendor is explicitly identified.