EOC_TECHNICIAL_SPECIFICATIONS.docx
DOCX document 48 KB Posted
- Attached to
- Grounds Maintenance Eastside Operations Center
- Solicitation number
- Solicitation-2025-044
- Issued by
- Alachua County, Graceville City, Florida
About this file
The document is a technical specifications file for grounds maintenance services for Gainesville Regional Utilities (GRU) Eastside Operations Center (EOC) located in Gainesville, Florida. The contract covers comprehensive landscape maintenance services for the EOC campus at 4747 North Main Street, with a service schedule of biweekly maintenance from March 1st to October 31st and monthly service from November 1st to February 28th. The scope includes mowing, string line trimming, edging, tree and shrub maintenance, flower bed care, fence line clearing, debris removal, and specialized attention to storm and wetland water control areas. The work is to be performed Monday through Sunday between 7:00 am and 6:00 pm, with specific requirements for equipment use, safety protocols, and environmental considerations.
The contractor will be responsible for providing all necessary equipment, safety gear, and personnel, with monthly meetings required to discuss maintenance issues. The contract includes detailed specifications for herbicide use, weed control, and maintenance of specific areas including a green roof and stormwater control systems. The contractor assumes full responsibility for any damage to property and must comply with Occupational Safety and Health Administration standards. GRU reserves the right to adjust the scope of services and negotiate contract price modifications, with any additional services requiring written quotes and purchase order authorization. The technical specifications outline precise maintenance expectations, including removal of debris, pruning guidelines, and preservation of landscape aesthetics.
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TECHNICAL SPECIFICATIONS
1.0 General Mowing Procedures.
| 1.1 | The grass shall be consistently maintained according to the outlined schedule of service. The Contractor shall be mindful of the height adjustments of the mowing equipment and string trimmers | to avoid scalping the grass. Excessive grass clippings shall be removed and disposed of offsite at the Contractor’s expense. Grass clippings from mowers shall not be left on sidewalks, pavements, stone areas of substations, or disposed of on adjoining properties. | ||||
| 1.2 | Areas deemed too wet to mow shall be re-scheduled with a GRU representative to a time | when the conditions have improved. Make-up work may require a service on an | unscheduled day. | |||
| 1.3 | Retention ponds shall be mowed or string line trimmed over all berms down to the water | level. | ||||
| 2.0 | String Line Trimming. | |||||
| String line trimming shall be performed around walkways, parking lots, buildings, trees, shrubs, | fencing and any other structures or areas where mowers are unable to properly cut. The | Contractor shall | use precaution not to damage GRU property with excessive trimming. | |||
| 3.0 | Edging. | |||||
| Mechanical edging is required along walkways, driveways, curbs, asphalt, parking areas, mulched | areas, and flower beds. Loose edging material must be removed from the site and properly | disposed of offsite at the contractor’s expense. |
4.0 Tree, Shrubs and Pruning.
| 4.1 | The Contractor shall remove fallen branches and limbs upon each visit to the GRU | properties and disposed of offsite at the contractor’s expense. The Contractor shall | notify the GRU | representative of dead or damaged trees, shrubs or any landscaping | plants with visible damage due to disease, nutrient deficiency, or water starvation. The | Contractor shall notify GRU of damaged trees or limbs which could become a safety | hazard. | |||||
| 4.2 | Shrubs and small trees shall be pruned monthly and shaped during the growing season | to promote compact growth and to preserve the natural form of the specimens. Hedges | shall be | maintained in an appropriate shape and | size to fit the building and landscape | architecture. | ||||||
| 4.3 | Trees shall be pruned once a year in the spring following the instructions of a GRU | representative. Low hanging limbs shall be trimmed flush to the trunk as needed. Trees | or brush that were not intentionally planted and are smaller than four inch diameter shall | be removed. |
5.0 Flower Beds.
The Contractor shall maintain a weed free flower bed by manually pulling any weeds or using herbicide when there is no risk to damage plants, shrubs or trees. Limbs and leaves shall be manually removed and disposed of offsite. The Contractor shall supply and apply a suitable fertilizer as needed to maintain healthy plants and shrubs.
6.0 Fence Lines and Perimeter Walls.
The Contractor shall manually clear and maintain all fence lines and perimeter walls on the subject property of any growth with a diameter less than four inches. Herbicides shall be contained to less than four inches of effected area. Limbs that are touching a fence or wall shall be trimmed flush to the trunk or stem on any tree or bush larger than four inches. Trees or brush that were not planted and are smaller than four inch diameter shall be removed.
| 7.0 | Blowing. |
| Parking lots, driveways, walkways, door entrances and outside break areas shall be blown of leaves, dirt and debris after every visit. All excess material shall be gathered and disposed of offsite. |
8.0 Schedule.
One month schedules are mandatory for servicing all GRU locations. Schedules shall be submitted to GRU two weeks in advance.
9.0 Contractor Responsibilities.
| The Contractor shall use, and be responsible for, his own equipment. The Contractor assumes all responsibility for any and all damage caused by him or his equipment to City property or surrounding property. | |||
| 10.0 | Safety. | ||
| 10.1 | The Contractor is responsible for ensuring that all personnel perform the work in accordance to all Occupational Safety and Health Administration standards. The Contractor shall provide his staff with appropriate safety equipment, including, but limited to the following: safety goggles, chain guards on mowers, appropriate work attire (including leather shoes with anti-skid soles), gloves, hardhats where required, etc. If the Contractor’s personnel does not utilize proper safety equipment, GRU staff will not allow the personnel to continue the work until the situation has been corrected. | ||
| 10.2 | Safety Data Sheets for chemicals used shall be kept on file by the Contractor and made | available at any time to GRU representatives upon request. |
11.0 Changes to Scope of Work.
| GRU reserves the right to adjust the scope of services (add or remove) and negotiate an adjustment to the contract price with the Contractor. If any new sites are added or deleted, GRU will notify Contractor. If additional services are performed without GRU’s written consent, GRU shall not be obligated to pay for such services. | |||
| 12.0 | Additional Services. | ||
| All additional grounds maintenance services requested by a GRU representative shall | require a written quote and a valid purchase order number issued before work shall | commence. Additional services may be requested for other GRU properties. |
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Attachment “A” Technical Specifications - Page | 3
SPECIAL INSTRUCTIONS
FOR
Eastside Operations Center (EOC)
| 1.0 | EOC Campus Information | ||
| 1.1 | Address: 4747 North Main Street Gainesville Florida 32609 | ||
| 1.2 | GRU Contact: Kristie A. Williams, Utilities Facilities Manager | ||
| 1.3 | Hours for the work to be performed: Monday – Sunday 7:00 am – 6:00 pm. | ||
| 1.4 | The EOC campus property to be serviced is outlined on the map attached | herein as Attachment “B” (EOC Landscape Maintenance Area). |
1.5 The Contractor shall meet with the designated GRU representative on a monthly basis to discuss any ongoing grounds maintenance issues.
2.0 Scheduled Maintenance.
2.1 Grounds maintenance yearly schedule: Every two weeks service from March 1st to October 31st, and monthly service from November 1st to February 28th.
2.2 The Storm and Wetland water control areas are to be maintained as outlined in the Gainesville Regional Utilities Eastside Operations Center Best Management Practices for Stormwater Control System Inspection, Operation and Maintenance (EOC BMP for Stormwater), attached herein as Attachment “C”.
2.3 All Pond and Wetland drains and spillways are to be kept clear and maintained as stated in Attachment “C”, the EOC BMP for Stormwater. Drain and Spillway locations are outlined and attached herein as Attachment “D”.
2.4 All vehicle parking areas that cannot be serviced during regular business hours shall be completed after hours or weekends.
2.5 The contractor shall allow sufficient time for hand weeding and herbicide application in all flower beds.
2.6 The “Green Roof” located at Building 7 is included in all weed control and landscape maintenance.
2.7 Approved Herbicides are permitted subject to the EOC BMP for Stormwater as outlined in Attachment “C”.
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