Contract_Sample_Document.pdf
PDF 375 KB Posted
- Attached to
- Grounds Maintenance Eastside Operations Center
- Solicitation number
- Solicitation-2025-044
- Issued by
- Alachua County, Graceville City, Florida
About this file
This document is a contract sample template for the City of Gainesville, doing business as Gainesville Regional Utilities (GRU), intended to establish a standard contractual framework for procuring goods or services. The template outlines a generic contract structure with placeholders for specific details such as contract effective and termination dates, contractor information, and scope of work. The contract can be extended for multiple renewal periods, with a potential additional six-month extension to complete a new solicitation process.
The pricing and payment terms specify that GRU will compensate the contractor according to an attached pricing schedule, with provisions for potential annual price adjustments. Price increases are limited to a maximum of 5% or the lower of the Producer's Price Index (PPI) or Consumer Price Index (CPI) for the previous twelve months, as published by the U.S. Department of Labor, Bureau of Labor Statistics. The contractor must provide documentation for any proposed price increase, and any negotiated price changes would become effective on the contract's anniversary date. The template includes signature lines for both the contractor and GRU representatives, along with spaces for approval by the City Attorney and preparation by a Procurement Specialist.
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CONTRACT SAMPLE
CONTRACT BETWEEN THE CITY OF GAINESVILLE, d/b/a
GAINESVILLE REGIONAL UTILITIES,
AND <COMPANY NAME> FOR
<TITLE OF CONTRACT>
THIS CONTRACT is made and entered into with an effective date of Contract Effective Date, by and between the CITY OF GAINESVILLE, a Florida municipal corporation d/b/a GAINESVILLE
REGIONAL UTILITIES (“GRU”), with offices located at 301 SE 4th Ave, Gainesville, FL 32601, and
<Contractor Legal Name> (“Contractor”), a <Contractor's State of Business> <Contractor Business
Entity>, with its principal place of business at <Contractor Street Address Contractor City, State Zip>, individually referred to as “Party” or collectively as “Parties”.
WHEREAS, GRU requires <Name of Goods or Services>; and
WHEREAS, GRU issued a Solicitation on Solicitation/Project Release Date for <Name of Goods or
Services>; and
WHEREAS, <Contractor's Legal Name> submitted a Response dated Response Submitted, to provide
<Name of Goods or Services>; and
WHEREAS, GRU desires to enter into a Contract for <Name of Goods or Services> described herein.
NOW, THEREFORE, in consideration of the covenants contained herein, the Parties agree to the following:
1. Contractor shall provide <Name of Goods or Services>as detailed in the Statement of Work
(Attachment 1) in accordance with the General Terms and Conditions (Attachment 2), Supplemental
Conditions (Attachment 3), and/or Federal Supplemental Conditions (Attachment 4),
2. GRU shall pay to Contractor for the faithful performance of this Contract according to the pricing schedule attached hereto (Attachment A). Adjustments to price may be requested by the Contractor at least sixty (60) calendar days prior to the anniversary date of this Contract each year. Any negotiated price changes shall become effective on the anniversary date of that calendar year. Contractor shall provide documentation for any such price increase and the price increase shall not exceed 5% or the
Producer’s Price Index (PPI) and/or Consumer Price Index (CPI), whichever is the lowest, for the product during the previous twelve calendar months as published by the U.S. Department of Labor, Bureau of Labor Statistics.
3. TERM:
a. This Contract shall commence on the <Contract Effective Date> and terminate on <Contract
Termination Date>.
b. The Contract may be extended for <Renewals> upon mutual agreement of the Parties.
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c. Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the date first above written.
CONTRACTOR’S LEGAL NAME
BY:
Name:
Title
Date Signed:
CITY OF GAINESVILLE d/b/a
GAINESVILLE REGIONAL UTILITIES
BY:
Name:
Title
Date Signed:
Approved as to form and legality:
City Attorney Full Name
City Attorney Title
Prepared by:
<Name of Procurement Specialist>
Procurement Specialist III
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