PRICING_PROPOSAL_TEMPLATE_.xlsx

This is a pricing proposal template for biohazard clean-up and sanitation services issued by the San Mateo County Sheriff's Office for use across unincorporated San Mateo County and contracted jurisdictions including Woodside, Portola Valley, San Carlos, Half Moon Bay, and Millbrae. The template requires vendors to provide unit pricing across a three-year base contract period (Years 1-3) with two optional extension years (Years 4-5). Services encompass biohazard waste disposal (per pound and per container pricing), pickup fees, equipment and supplies, decontamination services for blood drying cabinets, jail cells, vehicles, and street cleanup, with both standard request pricing (24-hour response) and urgent request pricing (60-90 minute response, 24/7 availability). A non-mandatory pre-proposal meeting was scheduled for January 28, 2026, at 10:00 AM via Microsoft Teams, with questions and contract exceptions due by February 4, 2026, at 5:00 PM, and proposals due February 19, 2026, at 5:00 PM through the County's eProcurement portal. The contract term is three years with one optional two-year extension exercisable at the County's sole discretion.

Proposers must complete the pricing proposal template without modification, as failure to use the template as provided may result in proposal rejection. Pricing submissions must include rate types specified in the template, including per-unit rates, hourly rates, monthly fixed rates, and per-incident pricing, with vendors permitted to propose additional pricing options as supplementary alternatives. The RFP does not specify a maximum contract value or guaranteed minimum service volume. San Mateo County has adopted local preference ordinances offering five percent additional evaluation points to local businesses and non-profits, with increased preferences up to ten percent for certified micro businesses or micro non-profits. Selected contractors must obtain and maintain comprehensive general liability insurance ($1,000,000), motor vehicle liability insurance ($1,000,000), and professional liability insurance ($1,000,000), with the County named as additional insured. All contracted staff entering County correctional facilities must successfully complete a jail clearance process as a required qualification.