Presolicitation Notice 19GE5025R0082.pdf
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- Solicitation number
- 19GE5025R0082
About this file
This document is a Pre-Solicitation Notice for a Building Maintenance Services contract for the U.S. Consulate General in Osaka, Japan. The Regional Procurement Support Office (RPSO) Frankfurt intends to issue a Request for Proposal (RFP) for a firm-fixed price Indefinite Delivery/Indefinite Quantity contract with a base period of one year and four one-year option periods. The solicitation will be posted on SAM.gov in the second half of May 2025, with a performance start date of August 1, 2025.
The scope of work requires the contractor to provide personnel, equipment, and resources for comprehensive building maintenance services at U.S. Government properties in Osaka. Services include scheduled and unscheduled maintenance and repair, monitoring and inspecting building systems (HVAC, electrical, plumbing), conducting routine maintenance, and responding to emergencies. The contractor must designate an English-speaking supervisor to manage the workforce and serve as a liaison with the U.S. Government. Prospective offerors must be registered in the System for Award Management (SAM) and possess authorization to operate and do business in Japan, with any entry or work visa issues requiring clear mitigation plans.
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Text version
May 2, 2025
PRE-SOLICITATION NOTICE
Solicitation No. 19GE5025R0082
The Regional Procurement Support Office (RPSO) Frankfurt hereby provides the following Pre-solicitation Notice in respect of the issuance of a Request for Proposal (RFP) for:
Building Maintenance Services
U.S. Consulate General Osaka, Japan
The solicitation may result in award of a firm-fixed price Indefinite Delivery/Indefinite Quantity contract in the third quarter of calendar year 2025. It is anticipated that the contract will have a base period of one year with four option years.
The scope of work requires the contractor to provide personnel, equipment, and all necessary resources for provision of building maintenance services. The contractor shall perform scheduled and unscheduled maintenance and repair services on U.S. Government properties, including monitoring, inspecting, and testing building systems (HVAC, electrical, plumbing, etc.), conducting routine maintenance and repairs and responding to emergencies requiring immediate attention. The contractor shall designate an English-speaking supervisor who shall supervise the contractor's workforce and be the contractor's liaison with the U.S. Government.
The performance start date is scheduled for August 1, 2025. This represents the base period which will run for a 12-month period, with four (4) one-year option periods to be exercised at the discretion of the Contracting Officer.
The solicitation package will be posted on SAM.gov in the second half of May 2025 using solicitation number 19GE5025R0082.
The Contract Specialist for the administration of this contract is Mr. Kenneth G. Mamba, email:
MambaKG@state.gov.
U.S. CONSULATE GENERAL
Regional Procurement Support Office
Giessener Strasse 30
60435 Frankfurt am Main
Germany
Tel.: (+49) 69 7535 3308
E-Mail: MambaKG@state.gov mailto:MambaKG@state.gov mailto:MambaKG@state.gov
Pre-Solicitation Notice, Solicitation No. 19GE5025R0082 Page 2 of 2
NOTE TO PROSPECTIVE OFFERORS:
By submitting a proposal for this project, the offeror is acknowledging that it will comply with the following requirements, among others, which will be included in the solicitation document:
➢ DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)
In accordance with DOSAR 652.242-73, Authorization and Performance, it will be necessary for the contractor to possess authorization to operate and do business in Japan.
The offeror will be required to provide information that clearly shows that it is able to perform work in Japan. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risks clearly identified.
➢ FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (NOV 2024)
Registration in the System for Award Management (SAM) database is mandatory to be considered for award. The registration must be in “active” status at the time of proposal submission and at time of award.
Offerors may obtain information on registration and annual confirmation requirements at the help tab of www.sam.gov, and the Federal Service Desk: www.fsd.gov. The FSD is a free technical support service desk for user assistance.
Solicitation and award will be subject to laws and regulations of the United States of America.
The solicitation will use Simplified Acquisition Procedures as authorized at FAR 13.5.
Competition is full and open.
http://www.sam.gov/ http://www.fsd.gov/
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