PreProposal Presentation-BPM036948Cable&Wiring Inside Plant.pdf

STRUCTURED CABLE AND WIRING MATERIALS &

SERVICES INSIDE PLANT

STATEWIDE

Request for Proposal | solicitation No. BPM036948

Emmanuel Smith, CMPO – Procurement Officer Sean Stinnett – MBE/VSBE/SBR Liaison

INTRODUCTIONS

Vendors, please provide the following in the chat:

- Name

- Company

- Title

- Email

WELCOME AND INTRODUCTION

Office of State Procurement

• Emmanuel Smith, Procurement Officer IT & Professional Services

• Christopher Hautala, Procurement Manager IT & Professional Services

• Sean Stinnett, MBE/VSBE/SBR Liaison Strategic Sourcing and Procurement Diversity Programs

• Johnny Harris, Contract Manager, Vendor Management

AGENDA

• Welcome and Introduction

• General Information

• MBE and SBR Requirements

• Proposal Submission Requirements

• Scope of Work

• Questions & Inquiries

GENERAL INFORMATION

DISCLAIMER

• The purpose of today’s conference is to give information and guidance to potential offerors.

• In the event of a discrepancy between the information contained herein and the RFP documents, the RFP documents will take precedence.

• All questions must be made in written format. See Section 4.3 of the RFP for question submission guidelines.

• All communications must be sent through the Procurement Officer only.

• Only information communicated by the Procurement Officer in writing will be the official position of the State of Maryland.

• The Key Information Summary Sheet in the RFP has all pertinent contact information and deadlines.

• Changes to the specifications and clarifications will be posted with the solicitation on eMMA as amendments.

• All amendments must be acknowledged by the offeror.

• Each amendment creates a new Round. If an amendment is issued after your bid has been submitted, move your bid forward to the new Round.

SOLICITATION SCHEDULE AND SUMMARY

Pre-Proposal Conference

• July 19, 2023 Deadline for Questions

• July 28, 2023, at 2:00 PM Proposals Due - Technical & Financial

• September 12, 2023, at 2:00 PM

• Multiple awards shall be made to the responsible offerors who submit the most advantageous offers.

• Technical Proposal and Financial Proposal will weight equally.

• Must be in good standing with SDAT.

• Must be registered with the Office of the Comptroller of Maryland under the company’s name that appears on your bid.

• Solicitation document can be downloaded free of charge

• Go to https://procurement.maryland.gov and click the eMMA link.

• New vendors can register for free by clicking the link on the eMMA homepage.

• If you need assistance, email eMMA.HelpDesk@maryland.gov.

mailto:eMMA.HelpDesk@maryland.gov

MBE AND SBR REQUIREMENTS

Sean Stinnett, MBE/SBR/VSBE Liaison with the Department

• As noted in the Key Information Sheet and sections 4.26 MBE

Participation Goal

• There is an overall MBE subcontracting goal of 10%

Subcontract area of work NAICS Code Type of Work/Service 238210 Electrical Contractor and Other Wiring Installation Contractors

• Under Functional Area I Structured Cable and Wiring Materials and Services Inside Plant.

• Failure to include the completed forms will result in a determination that your Proposal is not susceptible for award.

• As noted in the Key Information Sheet and 4.37, this solicitation is not designated as a Small Business Reserve (SBR) Procurement.

However, an agency may designate any qualifying PORFP to be issued pursuant to this Master Contract as an SBR PORFP.

PROPOSAL SUBMISSION REQUIREMENTS

• Submission of Proposals must be done via eMMA.

• If your company doesn’t wish to submit a proposal, please complete the Vendor Feedback Form.

• Per section 5.1 of the RFP, all proposals shall be submitted in 2 separate volumes.

• Volume I is the Technical Proposal

• Volume II is the Financial Proposal

• When submitting your Technical Proposal, please include a searchable Adobe copy with all confidential and proprietary information redacted.

• Please note that those proposals with blended Technical and Financial Responses will be deemed non-susceptible for award.

When preparing the technical proposal:

• Clearly identify the solicitation point of contact.

• Proposals which include limited responses such as “concur” or “will comply” will receive a lower ranking than those that demonstrate an understanding of the work requirements.

• Any exceptions should be clearly identified in the Executive Summary. The State requires that all modifications to terms, conditions, and proposed language (by the offeror) be presented in writing to render an opinion on if the exceptions are legally acceptable. Acceptance or rejection of exceptions is within the sole discretion of the State.

In addition, the financial volume must contain all price information in the format specified in Attachment B:

• Submit your Financial Proposal on the price sheets provided, do not alter the attachment.

• Failure to complete the price sheet(s) or to sign the price sheet(s) may result in your proposal being not susceptible for award.

• BAFO maybe required

Financial Proposal Sheet

EVALUATION CRITERIA

The technical evaluation criteria in descending order of importance are:

1. Technical response to the requirements and work plan,

2. Experience and Qualifications of proposed personnel,

3. Qualifications and capabilities of the offeror and,

4. Economic Benefit to State of Maryland.

SCOPE OF WORK

• The Department of General Services is issuing this Request for Proposals to supports the entire State infrastructure for information technology, which is critical to the support of the State missions and objectives in providing services to its citizens.

• The Structured cabling and wiring inside plant systems are required to support Voice, Data, network, and other applications within State-owned and leased office facilities and in between adjacent buildings in a Campus environment where existing pathways exist for communications cabling.

These requirements encompass all materials, installation, site surveys, design, and advisory services.

• The scope of this solicitation encompasses two (2) functional areas as follows:

Functional Area I - Structured Cable and Wiring Materials and Services Inside Plant: Structured cabling and wiring systems inside State premises and between adjacent buildings where existing pathways exist for communications cabling; and

Functional Area II – Site Survey and System Analysis Inside Plant: Include walkthrough and advisory/design services inside State premises and adjacent buildings.

Functional Area I Description:

• Premises cable and wiring systems are comprised of six discrete components: The Entrance Facility, the Main/Intermediate Cross Connect, the Backbone Distribution, the Horizontal Cross Connect, the Horizontal Distribution and the Work Area. These goods and/or services encompass the installation of Inside Plant wiring and cabling (both fiber optic and copper cables)

• The structured Cabling and Wiring Systems, material, and equipment may include, but are not limited to the following: These examples are not all inclusive of the goods and/or services that may be required under this solicitation: 1. Fiber optic cabling (single and multimode); 2. Category 5e or 6 ethernet cabling; 3.

Conduit; 4. Innerduct; 5. Coaxial Cable; 6. Low voltage cabling; 7.

Indoor feeder solutions, vertical and horizontal; 8. Relay racks; 9.

Patch panel; etc.

Functional Area II Description:

• Conduct a walkthrough inside State premises and adjacent building to gathering data, interpreting information, identifying issues, and using the results to recommend to the using agency the number of materials (example the number of drops) that will be needed or develop possible system improvements. This service may include producing detailed inside plant wiring diagrams and designs as required. During this stage, companies may also evaluate the future need for using agencies.

Categories of Service:

• Installation Services: Performs Installation, operation, maintenance, and repair of facilities, institutional equipment, and systems. Performs necessary tasks to access, install, remove, and/or test copper or fiber optic cable inside State premises, including services between adjacent buildings where existing pathways exist for communications cabling. This should include all associated overhead costs, including equipment.

• Building Industry Consulting Service International (BICSI) certification

• System Analysis Services (Include Advisory Services): Site survey/assessment and advisory services/design services: This should include site survey, looking around the premises to determine the extent of services needed (example how many drops are needed), provide plant wiring diagrams/design services and advice the using agency accordingly.

• Building Industry Consulting Service International (BICSI) certification

• The Master Contracts resulting from this solicitation will provide State agencies with the flexibility of obtaining cable and wiring products and/or services quickly and efficiently by issuing Purchase Order Request for Proposal (PORFP) specific to its needs.

• The anticipated duration of services to be provided under the Master Contracts is five years with no renewal options.

• Throughout the term of the Master Contract, each request for materials and services, and/or advisory services or manufacturer’s extended warranty will be issued by the Requesting Agency in a PORFP. All eligible Master Contractors will be invited to compete for the award and, and based on the responses received, a Master Contractor will be selected to provide the requested material/services and advisory services. A Purchase Order (PO) will then be issued by the Requesting Agency to the selected Master Contractor, which will bind the Master Contractor to the terms of the PORFP response, including the price. Neither a PORFP, nor a PO, may, in any way, conflict with or supersede the Master Contract.

Questions