Amendment #1_BPM036948 - Cable & Wiring Inside Plant_Final.pdf

Amendment #1

RFP # BPM036948

Structured Cable and Wiring Materials and Services Inside Plant August 8, 2023

Ladies and Gentlemen:

This Amendment is issued to amend and clarify certain informa�on contained in the above-referenced Request for Proposals (RFP). All informa�on contained herein is binding on all Offerors who respond to this RFP. The following change/addi�on is listed below; new language has been double underlined and marked in red bold (ex: new language) and language deleted has been marked with a strikeout (e.g., language deleted). This Amendment becomes part of the bid package. COMAR 21.05.02.08 requires all Amendments issued to be acknowledged.

REVISIONS:

1. Revise Sec�on 2.5.1 (Installa�on Services – Func�onal Area I) as follows:

Descrip�on: Purchase copper and fiber op�c cable, as well as ancillary equipment used to support data, video, and voice applica�ons and performs Installa�on, opera�on, maintenance, and repair of facili�es, ins�tu�onal equipment, and systems. Performs necessary tasks to access, install, remove, and/or test copper or fiber op�c cable inside State premises, including services between adjacent buildings where exis�ng pathways exist for communica�ons cabling.

This should include all associated overhead costs, including materials.

Educa�on: Technician performing this service should have a high school diploma or equivalent required.

General Experience: Technician(s) performing this service is typically required to have a minimum of two (2) years of experience in facili�es work or in inside plant cabling work and must have Building Industry Consul�ng Service Interna�onal (BICSI) cer�fica�on(s).

Alterna�vely, the individual performing the service may be cer�fied by BICSI as a Registered Communica�ons Distribu�on Designer (RCDD) as a subs�tute for years’ experience.

2. Revise Sec�on 2.5.2 System Analysis Services (Include Advisory Services) – Func�onal Area II as follows:

Descrip�on – Site survey/assessment and advisory services/design services: This should include site survey, looking around the premises to determine the extent of services needed (example how many drops are needed), provide plant wiring diagrams/design services and advice the using agency accordingly.

Educa�on: Technician performing this service should have a high school diploma or equivalent required.

General Experience: Technician(s) performing this service is typically required to have five

(5) years of experience in facili�es work or in inside plant cabling work and must have Building Industry Consul�ng Service Interna�onal (BICSI) cer�fica�on(s); and must have experience in proving detailed inside plant wiring diagrams and designs. Alterna�vely, the individual performing the service may be cer�fied by BICSI as a Registered Communica�ons Distribu�on Designer (RCDD) as a subs�tute for years’ experience .

3. Revise Sec�on 6.3 (Financial Proposal Evalua�on Criteria), first paragraph as follows:

Financial Proposals will be evaluated separately. Offerors shall provide prices for Contract years one through five. These are the maximum prices the State will pay for all proposed labor service categories. A Master Contractor will not be allowed to propose a labor service category to a PORFP for which prices were not provided in its Proposal.

4. Revise Sec�on 3.8.3 (Problem Escala�on Procedure) to update number order as follows:

The Contractor must provide the PEP no later than ten (10) Business Days after notice of recommended award. The PEP, including any revisions thereto, must also be provided within ten (10) Business Days after the start of each Contract year and within ten (10) Business Days after any change in circumstance which changes the PEP. The PEP shall detail how problems with work under the Contract will be escalated in order to resolve any issues in a timely manner. The PEP shall include:

B A. The process for establishing the existence of a problem;

J B. Names, titles, and contact information for progressively higher levels of personnel in the Master Contractor’s organization who would become involved in resolving a problem;

K C. For each individual listed in the Master Contractor’s PEP, the maximum amount of time a problem will remain unresolved with that individual before the problem escalates to the next contact person listed in the Master Contractor’s PEP;

L D. Expedited escalation procedures and any circumstances that would trigger expediting them;

M E. The method of providing feedback on resolution progress, including the frequency of feedback to be provided to the State;

N F. Contact information for persons responsible for resolving issues after normal business hours (e.g., evenings, weekends, holidays) and on an emergency basis; and

O G. A process for updating and notifying the Contract Manager of any changes to the

PEP.

5. Revise Sec�on 3.11.1 (Master Contractor: Con�nuous Performance of Key Personnel) to update the numbering as follows:

A. Unless substitution is approved per Sections 3.11.1-3.11.5 of this section, the Contractor Point of Contact shall be the same individual named in the Master Contractor’s Technical Proposal, which will be incorporated into the Master Contract by reference.

A B. Key The Contractor Point of Contact shall perform continuously for the duration of the Master Contract, or such lessor duration as specified in the Technical Proposal.

B C. The Contractor Point of Contact may not be removed by the Master Contractor from working under this Contract, as described in the RFP or the Contractor’s Technical Proposal, without the prior written approval of the Contract Manager.

6. Revise Sec�on 5.3G. (Experience and Qualifica�ons of Proposed Staff (Submit under TAB F) first paragraph as follows:

The Offeror shall identify the qualifications and types of staff proposed to be utilized under the Contract including information in support of the Personnel Experience criteria in Section

3.10.2 3.10.3, including a description if capabilities with respect to personnel certifications (such as RCDD certification). Specifically, the Offeror shall:

7. Revise Appendix 1 (Abbrevia�on and Defini�on)

N. Fully Loaded – the inclusion in labor service category and service billing rates of all profit and direct and indirect costs associated with performing the Master Contract. The indirect costs shall include all costs that would normally be considered general and administra�ve costs and/or travel costs.

Issued by:

State of Maryland Department of General Services Office of State Procurement 301 W. Preston Street, Room M-7 Bal�more, Maryland 21201

Emmanuel G. Smith

Emmanuel G. Smith OSP-DGS Procurement Officer

Each vendor must sign, date, and return this form with their bid as an acknowledgment of receipt.

Vendor Name:

Signature Printed Name

Title Date

The Contractor must provide the PEP no later than ten (10) Business Days after notice of recommended award. The PEP, including any revisions thereto, must also be provided within ten (10) Business Days after the start of each Contract year and within ...