Preproposal Meeting_ Sustainability Initiatives Outreach FY27 - Public Attendance Report 9-11-26 (2).pdf

This is a Preproposal Meeting Attendance Report for the City of Philadelphia Department of Sanitation's Sustainability Initiatives Outreach FY27 RFP. The meeting was held on September 11, 2026, at 12:00 p.m. and included 16 participants representing various organizations and stakeholders interested in the contract opportunity. The RFP seeks contractors to provide media, education, and outreach services supporting residential and commercial recycling programs, litter reduction initiatives, and sustainability campaigns. The scope includes developing and managing media campaigns, coordinating press and media events, creating educational artwork, managing community outreach programs, and supporting workforce development initiatives including the Philadelphia Spring Clean-up Program, Anti-Litter Program, Philadelphia More Beautiful Committee Program, and Green Schools Grant Program. Proposals are due October 2, 2026, at 5:00 p.m. Philadelphia time, with the initial contract term running from November 16, 2026, through November 15, 2027, and an option for the City to extend for up to four additional one-year terms.

The RFP does not specify a budget figure; compensation will be stated as a maximum not-to-exceed annual amount with proposers permitted to submit fixed-price rates, hourly rates by personnel type and experience level, or a task-by-task combination. Evaluation criteria include applicant qualifications, relevant experience, proposed solution quality and efficiency, local business entity (LBE) status, and long-term cost effectiveness. Local Business Entity certification and LGBTQ diversity certifications are optional but may be considered favorably during evaluation. Successful contractors must comply with Philadelphia's 21st Century Minimum Wage and Benefits Standard, maintain current business licenses and tax clearances, and disclose political contributions exceeding established limits. All materials developed become the sole property of the City. Applicant questions were due September 11, 2026, at 5:00 p.m., with answers to be posted by September 15, and interviews and presentations are anticipated in October 2026.