PreProposal_Link_RFP_26023.docx

This document is a pre-proposal meeting recap for Request for Proposals #26023 issued by the City of Santa Fe's Central Purchasing Division and Office of Economic Development for Business Incubation Services. The RFP solicits sealed proposals for comprehensive business incubation programs and services targeting local business startups and growth industries including biosciences, clean energy, technology, and creative industries. The contractor must provide facility management for a minimum 25,000 square feet of incubator space, business advisory services, training programs, networking opportunities, and specialized support for early-stage businesses. Key deliverables include quarterly reporting on businesses served, jobs created, capital raised, and business graduations, with specific performance targets of at least 6 incubator client graduations annually and attracting over $21.9 million in investment capital and grants. The pre-proposal meeting was held on September 15, 2025, with proposal submissions due on September 25, 2025, at 3:00 PM, and an anticipated contract award by November 5, 2025. The contract term is three years aligned with fiscal years 2024-2025.

The RFP evaluation utilizes a best value approach with a 100-point scoring system comprising 35 points for Scope/Level of Expertise, 5 points for Value Added Plan, 35 points for Cost Proposal, 25 points for Interviews, and up to 6 points for local business preference. Local Santa Fe businesses can receive up to 6 additional preference points, with extra points available for businesses employing local resident subcontractors. The solicitation emphasizes supporting diverse and underrepresented entrepreneurs and strongly encourages bilingual (English and Spanish) service delivery and community engagement. The contractor must maintain professional liability insurance, comply with equal opportunity regulations, and collaborate with the City's Office of Economic Development. Quarterly invoicing is required, and while specific budget allocations are not explicitly detailed, the RFP indicates a comprehensive funding approach through the City's Economic Development Plan. No incumbent vendor is mentioned in the materials.