PreProposal Agenda.maria R1.pdf
PDF 107 KB Posted
- Solicitation number
- RFP - 171 - 220000002711
- Issued by
- Crawford County, Iosco County, Michigan
About this file
This document is a Pre-Proposal Meeting Agenda for a professional services contract opportunity issued by the Michigan Department of Natural Resources (DNR) Parks and Recreation Division (PRD) for Hartwick Pines and Tawas Point State Parks. The project seeks to retain a professional services consultant (PSC) to review the condition and risk assessment of the existing campground electrical infrastructure at both parks, and provide recommendations and cost estimates for full campground electrical system upgrades. The PSC must have proven experience in private and/or state-owned campground facilities. Key dates include a question submission deadline of August 5, 2022, an addendum issuance by August 10, 2022, and proposal submissions due by August 18, 2022. The contract kickoff meeting is planned for September 7, 2022. The PSC will be responsible for all design, permitting, and construction administration services.
The contract will be awarded based on 80% technical and 20% cost criteria. Reimbursable expenses are project-specific, and the construction budget is to be provided in the proposals. The successful firm will be provided limited available drawings and AutoCAD files. Proposers are instructed to demonstrate a clear understanding of the project requirements, rather than providing general boilerplate language.
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Other files
| File | Type | Posted |
|---|---|---|
| Project Statement 22319.pdf | ||
| 220810_Addendum 01.docx | DOCX document | |
| SAMPLE Billable Rate Contract (Rev 220207).pdf | ||
| HPTP_Sign In Sheets.pdf | ||
| RFP Billable Rate 22319.pdf |
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Text version
Pre-Proposal Meeting Agenda Hartwick Pines and Tawas Point State Parks
751.22319.MAA
7/29/2022 R.1
1. Attendance
a. Sign in Sheet - can represent only one company, make sure company name submitting bid is what is shown
b. Introductions
2. Meeting Overview
a. Project Overview, RFP highlights, common questions
b. Small group so feel free to ask questions
c. Email directly to me alvarom1@michigan.gov
d. Tour Site
3. Project Statement:
Both Hartwick Pines and Tawas Point State Parks utilize the original campground electric infrastructure within their modern campgrounds. This existing infrastructure is beginning to fail during heavy visitor use seasons and does not meet visitor service demands in regard to public health, safety, and welfare. On regular occasions at both parks, the campgrounds experience brown outs, loss of power, overheated control cabinets, and related electrical failures.
DNR Parks and Recreation Division (PRD) desires to retain a professional services consultant (PSC), who will provide a review of each campground’s electric system for condition and risk assessment, with consideration for full campground electrical system upgrades based on contemporary Parks and Recreation Division (PRD) needs. This assessment shall include estimates of the cost for design, permitting, and construction of a new electric system based on an arranged construction schedule for the completion of this work.
The PSC shall have proven experience with multiple examples of completed work in the area of private and/or state-owned campground facilities.
The PSC shall be responsible for verifying and gathering accurate information, preparation of all necessary construction documents, approval of these documents by the required governing agencies, and final as-built record drawings. There shall be the standard 50 percent and 90 percent reviews for the Phase 300 and 500 services, with additional meetings dedicated to idea generation and conceptual design development with the DNR project team.
4. PSC Tasks
a. What Phases: 300& 500.
5. Project Documents
a. All contract documents are on Sigma VSS, addendum will be posted there.
b. See RFP document for how proposal is to be structured for NTE Billable Rate.
c. Description of Phases, etc.
i. 100: Study Services
ii. 200: Program Analysis
iii. 300: Schematic Design
iv. 400: Preliminary Design
v. 500: Final Design
vi. 600: Construction Administration-Office Services
vii. 700: Construction Administration – Field Services
d. Proposals will be evaluated by a committee and scored based on 80% technical and 20% cost.
e. Show that you understand the specific project. General boilerplate language is not needed.
f. Submit on SIGMA only., (6megs at a time)
6. Site Visits
a. No additional site visits. If any requests for pictures let me know.
b. Collect all information needed today. If additional information is needed contact me.
c. MDOC: Pictures by facility?
7. Project Schedule
a. Questions Due: Friday August 5, 2022, 12:00 PM
b. Addendum Issued: Wednesday August 10, 2022, (probably by 2:00)
c. Proposals Due: Thursday August 18, 2022 at 2:00, Thursday
d. Evaluation will take place & Award Process, usually about 1 week before committee meets
e. Contract/Kick Off Meeting: September 7th at 9:00am
f. Propose a realistic schedule in your proposal for design including plan for construction. Include dates.
8. Construction Budget
a. Please give an estimate of Construction Budget in Proposal
9. Reimbursables
a. Project Specific. See Project Statement.
b. See Sample Contract for eligible expenses, reimbursables, etc.
10. MDOC: security concerns for walkthrough and project.
11. Review Project Statement.
a. Agency POC or others please chime in to correct or add any info.
b. Attachments
c. Available drawings/AutoCAD files limited; files will be provided to successful firm on flash drive.
12. Attendance reminder
13. Questions? If any come up during tour be sure they are directed to me.
14. Thank you for your interest.
File details come from the government source that posted it. Updated .