Predictive_Analytic_Sensors_Technology_and_Maintenance.pdf

REQUEST FOR PROPOSAL

26-002-RFP

PREDICTIVE ANALYTIC SENSORS TECHNOLOGY AND

MAINTENANCE

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, February 5, 2026.

RFP# 26-002-RFP DATE ISSUED: January 15, 2026

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected

Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All

Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

Table Of Contents

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

1.2. SCHEDULE OF EVENTS

1.3. BACKGROUND

1.4. SUBMISSION OF PROPOSALS

1.5. RFP QUESTIONS

1.6. ADDENDA

1.7. SCOPE OF SERVICES

1.8. MINIMUM QUALIFICATIONS

1.9. KENTUCKY OPEN RECORDS ACT

1.10. EVALUATION CRITERIA

1.11. ACCEPTANCE PERIOD

1.12. AWARD

1.13. PERFORMANCE AND PAYMENT

1.14. BADGES AND KEYS

1.15. RECORDS/FINANCIALS

1.16. GRATUITIES AND KICKBACKS

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

1.18. RFP CONDITIONS AND PROVISIONS

2. VENDOR QUESTIONNAIRE

2.1. VENDOR QUESTIONNAIRE

2.2. ATTACHMENTS

1. GENERAL INFORMATION & PROPOSAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

Pursuant to the provisions of KRS 183.142 and KRS 424.260, the Kenton County Airport Board

(“KCAB”) will receive proposals for Predictive Analytic Sensors Technology and Maintenance at the

Cincinnati/Northern Kentucky Int’l Airport (“CVG”). Proposals must be received by Thursday, February 5, 2026 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

Preference for Kentucky resident bidders will be applied in accordance with Kentucky law.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, Kentucky 41048

1.2. SCHEDULE OF EVENTS

Release Project Date: January 15, 2026

Deadline For Questions To Be

Submitted:

January 26, 2026, 11:59pm

Answers To Questions Issued: January 29, 2026, 11:59pm

Proposals Due: February 5, 2026, 2:00pm

Interviews: Week of February 16, 2026

Anticipated Board Approval: March 23, 2026

Anticipated Contract Implementation: April 1, 2026

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

1.3. BACKGROUND

KCAB seeks a qualified vendor to provide a predictive maintenance solution for a variety of assets to include AHUs, chillers, pumps, motors, blowers, and bag handling system components building on a program that has been previously tested. The solution will enable 24/7 condition monitoring, early anomaly detection, and actionable insights to reduce unplanned mechanical downtime, improve operational reliability, and enhance passenger experience. Objectives of this project are to detect, predict, and prevent failures of monitored assets using wireless sensors and live analytics. This predictive maintenance solution will support the shift from reactive to planned maintenance methodology on monitored assets.

1.4. SUBMISSION OF PROPOSALS

Responses to this RFP must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled

Predictive Analytic Sensors Technology and Maintenance (Invitation #26-002-RFP) and follow the instructions for submittal. The completed and signed proposal (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, February 5, 2026 at 2:00 pm Eastern Time (ET). Proposers should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

Individual submittals will not be read in public or available for public inspection until after an award determination has been made.

1.5. RFP QUESTIONS

KCAB is not bound by, and proposers may not request or rely on any oral interpretation or clarification of this RFP. Therefore any questions regarding this RFP are encouraged and should be submitted electronically using the Question and Answer tab of this RFP on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this RFP on the bidding system per the Schedule of

Events. Answers to questions from any proposer will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the RFP or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

1.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this RFP or to provide additional information, addenda will be issued to all recipients of this RFP.

https://procurement.opengov.com/portal/cvgairport https://procurement.opengov.com/portal/cvgairport

1.7. SCOPE OF SERVICES

1.7.1. Platform

The successful proposer ("Contractor") must evaluate and deploy a scalable sensor platform to support 88 initial assets of various types (AHU, Chiller, pumps, motors, blowers, bag handling components) ensuring all appropriate sensor data is collected and reported in real time to KCAB along with proposed corrective actions to return asset to acceptable operation conditions ("Platform").

KCAB anticipates scaling the Platform for additional assets of the same types and for additional types of assets (such as electrical and heat) in the future. Platform must be inherently flexible allowing for new features, modules, and integrations with minimal disruption and must seamlessly scale to support additional assets and additional asset types during the contract term.

Platform must enable continuous monitoring (vibration, temperature, bearing/gearbox/motor/driveshaft health).

Contractor will maintain ownership of all sensor and associated communication hardware and is responsible for maintenance.

Platform must operate independent of KCAB's network via secure wireless protocols to the central monitoring system.

Platform must include dashboards and report functions that are accessible to KCAB associates 24x7.

1.7.2. Implementation

Contractor must conduct on-site due diligence to collect required data on assets to be mapped to the

Platform.

Contractor must document and map CVG asset inventory to be included in the Platform, including asset photos, sensor installation photos, CVG item numbers and nomenclature.

Contractor must produce a Solution Design Document covering sensor BOM, placement, architecture, application configuration, data model, retention, archival, and design.

Contractor will install sensors on designated assets without disrupting operations; coordinate intrusive work windows with KCAB stakeholders.

Contractor must configure gateways and network connectivity per design.

Contractor must assess network architecture, connectivity options (ex. LTE/5G, Wi-Fi, Ethernet), and security controls required

Contractor must build a bridge to integrate selected notifications into KCAB's asset management solution, HxGN, specifically into the Work Order Requests which alert the KCAB maintenance teams. An email alert to the update status of monitored assets or an API based information transfer

(uni-directional, from monitoring to HxGN) is acceptable.

Contractor must create and commission data ingestion, data transmission, real-time dashboards, alarm workflows, and health indicators.

Contractor must configure alarm policies and acknowledgment workflows.

Contractor must set up cognitive maintenance reports, ad-hoc query capability, and CSV export.

1.7.3. Support and Maintenance

Contractor must provide live interpretation of sensor alerts history via dashboard as well as training on analysis data.

Provide historical trending and analytics by monitored asset.

Contractor must provide reliability engineering support to review failure mode findings, validate analytics and corrective actions.

Contractor must provide all support, maintenance, and updates as specified and conform to all service level requirements in the agreed upon Service Level Agreement. On-going system maintenance must include all updates and software new releases.

1.7.4. Bi-Weekly Business Reviews

Contractor must host at minimum a bi-weekly review meeting to discuss sensor data trends and suggested actions. Contractor is expected to maintain a mutual responsibility to proactively ensure

KCAB adequately and effectively utilities the features of the solution. Meeting cadence can be modified at later times depending on organizational needs.

1.7.5. Training

Contractor must provide a comprehensive training program for maintenance technicians, supervisors, and admins including but not limited to:

• Platform training prior to final acceptance of the solution

• Recurring training as part of on-going support

• Platform training following any upgrade to the platform

Contractor must provide detailed end user and administrator guides and standard documentation/feature documentation necessary for KCAB's use of the Platform and as-built documentation. Contractor must provide updates to the user guides and process documents to ensure the information is current and matches the Platform as used by KCAB. Contractor must provide these updated within 30 days of any change.

1.7.6. Testing and Acceptance

o Contractor and KCAB must develop, in writing, an implementation schedule for the performance of the Contractor’s services and delivery of the Platform on the date determined by KCAB (“Implementation Schedule”), together with a system acceptance test document describing the series of system tests necessary to demonstrate compliance with

KCAB’s Platform requirements (“Platform Acceptance Test Document”) o Contractor must notify KCAB when the Platform is ready to undergo acceptance tests. The

Platform acceptance tests must be conducted according to the Platform Acceptance Test

Document on a date determined by KCAB. Representatives of Contractor and KCAB must be present for the platform acceptance tests and each must sign off on the form provided as part of the test procedure whether each item of the test passed or failed. If the Platform does not fulfill the requirements of the Platform Acceptance Test Document, or otherwise conform to the contract requirements, as determined by KCAB, the Contractor must correct the defects at no additional cost to KCAB by the date determined by KCAB. On the specified date, Contractor must repeat the acceptance tests for the applicable part of the

Platform that failed. If Contractor has been provided two or more opportunities to correct the defect under the above-described procedure and the defect(s) still exists, as determined by KCAB, KCAB has the right to accept the functional part of the Platform and make an equitable adjustment in the contract price for the defect or reject the Platform entirely. The “Acceptance Date” means the date KCAB designates in writing to Contractor that it has accepted the System.

1.7.7. Technical Requirements

• Platform must be able to run in standard browsers on any type of desktop or mobile device.

• KCAB prefers solutions that include an open API and must compatible with Microsoft platforms currently in use. Including o Entra ID for single sign-on (SSO).

o PowerBI and Microsoft Fabric.

o Teams and Microsoft Office 365.

• Contractor must adhere to cyber security best practices and demonstrate steps taken to protect and secure proposed Platform against cyber-attacks.

o Contractor must clearly outline processes and notification timelines for breaches or incidents.

o Contractor must perform regular penetration testing and vulnerability management assessments and remediation timelines.

• KCAB data must not be shared with any other parties except as specifically identified or permitted through security profiles by KCAB.

• KCAB data must be encrypted and stored in a secure environment that scans for viruses/malware as new data is uploaded.

• Platform must be SOC-2 compliant.

1.7.8. Interviews and Demonstrations

Following review of the proposals, KCAB may invite certain proposers to formally meet with KCAB representatives and demonstrate the proposed platform if necessary. KCAB will notify each proposer on the shortlist if a presentation is required. These presentations will provide an opportunity for the proposers to respond to questions posed by the Evaluation Committee and to clarify their proposals through exhibition and discussion. KCAB will not reimburse demonstration or presentation costs for any proposer.

Demonstration Testing - as part of the evaluation KCAB may elect and proposer is required to allow select KCAB users to access and use the proposed platform to review any proposed platform(s).

During this period, KCAB will use the proposed platform to ensure the platform is capable of meeting

KCAB’s day-to-day business needs. KCAB expects the platform to be fully functional with the minimum capabilities and any desired capabilities proposer stated are included within the platform. To ensure ample testing is completed, KCAB is requesting access for thirty (30) days at no cost to

KCAB.

1.8. MINIMUM QUALIFICATIONS

1.8.1. Minimum Qualifications

Platform must be wireless and sit outside all KCAB networks.

Sensors must have a minimum of 3 years battery life and be maintained by Contractor.

Data analytics interpretation and failure mitigation measures must be performed by live analysts.

Analytics platform must be available for view and communication by relevant KCAB staff without additional licenses.

1.9. KENTUCKY OPEN RECORDS ACT

Each proposer must specifically identify any portion of its proposal which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Proposer should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by KCAB are subject to general inspection under the provisions of Kentucky

Revised Statutes Chapter 61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a proposer deems confidential. KCAB may otherwise use or disclose the data submitted by each proposer for any purpose, unless such data is so identified as confidential or proprietary by the proposer. The proposer’s opinion of proprietary information is not binding upon KCAB.

1.10. EVALUATION CRITERIA

The selection of the predictive analytic sensor technology contractor will be based on a judgment evaluation of several key elements in the proposals submitted. In alphabetical order, these include but are not limited to the criteria listed below.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience of Firm

Provider must have a minimum of 5 years' operating experience and have demonstrated predictive sensor analytics programs deployed in at least three relevant environments (airports, manufacturing plants, logistical hubs) that meet all requirements of this scope with a minimum of 2500 sensors within the last 36 months.

Points Based 25 (25% of Total)

2. Scalability of solution Points Based 25 (25% of Total)

3. Implementation plan Points Based 20 (20% of Total)

4. Training and Support model

What is the training program for using the platform and how is the on-going support model structured.

Points Based 15 (15% of Total)

5. Pricing Model Points Based 15 (15% of Total)

1.11. ACCEPTANCE PERIOD

Proposals in response to this RFP must indicate it is valid for a period no less than one hundred twenty

(120) days from the closing date.

1.12. AWARD

1. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible proposer(s) whose proposal represents the best value after evaluation in accordance with the criteria included in this RFP.

2. KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

3. KCAB intends to evaluate proposals and may award a contract without discussions with proposers. Therefore, the proposer’s initial proposal should contain the proposer’s best terms from a cost or price and technical standpoint.

4. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

5. KCAB reserves the right to make multiple awards if, after considering the proposals submitted, it is in KCAB’s best interest to do so.

6. The successful proposer will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the proposer’s response, the proposer is expected to execute the contract in the form set forth herein. Final acceptance of a proposal and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the proposer and to reevaluate the remaining proposals. KCAB reserves the right to refuse to negotiate with a successful proposer on any item not specifically excepted in its submittal.

7. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

8. The term of the agreement will be for 3 years with an option to renew for 3 additional one-year terms.

1.13. PERFORMANCE AND PAYMENT

The successful proposer shall issue an invoice on a monthly basis for work performed along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

1.14. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

https://procurement.opengov.com/portal/cvgairport/projects/226472/document?section=2140280

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

1.15. RECORDS/FINANCIALS

In submitting proposals on any item to be purchased by KCAB, the proposer hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the proposer in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the proposer.

1.16. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

1.18. RFP CONDITIONS AND PROVISIONS

The terms and conditions of this request for proposal (RFP) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFP as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFP which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFP.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

2. VENDOR QUESTIONNAIRE

2.1. VENDOR QUESTIONNAIRE

1. Minimum Qualifications (Limit 3 pages)*

Relevant Project Experience o Describe 3 projects of similar scope and complexity where you have provided and implemented predictive maintenance sensors and analytics within the last 5 years. For each project, please include:

▪ Client Name and Contact Information:

• Name

• Title

• Organization

• Phone number

• Email address

▪ Project Dates: Start and end dates of the project.

▪ Brief Description of the Equipment and Services Provided: Detail the specific predictive maintenance technology supplied and the services rendered (e.g., installation, training, ongoing support, calibration).

▪ Your Specific Role in the Project: Clearly outline your company's responsibilities and contributions.

▪ Project Insights: Provide details that offer insight into the project's success, how challenges were addressed, and the overall impact of your solution on the airport's operations.

*Response required

2. Cover Letter (Limit 1 page)*

Include a cover letter which summarizes the key points of the response. The letter should include the name, address, email address, and telephone number of the primary company representative or individual to be contacted regarding your response.

*Response required

3. Contractor Experience (Limit 2 pages)*

Provide a brief overview of your company, including its history and size. Provide relevant experience in providing and supporting predictive maintenance systems, particularly within airport environments.

*Response required

4. Technical Specifications (Limit 3 pages)*

Describe the proposed Platform. State what each sensor measures, and how it transmits its data. Explain, in detail, the monitoring and analytics available to KCAB and describe the process for

KCAB staff to receive that information (real time, download, etc.)

*Response required

5. Web Browswers Supported (Limit 1 page)*

List all web browsers that the proposed platform is compatible with.

*Response required

6. Technical Requirements Confirmation*

Confirm that the proposed platform meets all requirements in the Technical Requirements, Section

1.7.7.

☐ Please confirm

*Response required

7. Proposed Pricing *

Provide a detailed pricing proposal showing the cost per sensor per month for monitoring and analytics. Provide pricing on a tiered basis for the initial 88 assets, up to 100 sensors, up to 200 sensors, and any additional tiers that are offered.

Note any discounts available for pricing tiers. Pricing must be proposed assuming that ownership of the sensors remains with the Contractor and all maintenance remains the responsibility of the

Contractor.

*Response required

8. References (Limit 1 page)*

Provide a description of at least three similar implementations where your proposed solution is currently in use, include a description of the services provided, the organization’s name, contact name, title, phone number, and email address. Specifically include any airport entities that are using the proposed solution. Proposer’s references must be able to currently vouch for performance and capability.

*Response required

9. Proposed Agreement(s)*

Provide a copy of the End User License Agreement (EULA), Software as a Service (SaaS), Service

Level Agreement (SLA), or any other agreement that you would expect KCAB to negotiate and execute if selected for award.

*Response required

10. Service Organization Controls Report*

For any system or components not on-prem, proposer must provide a copy of its most recent SOC2

(Service Organization Controls) report, including the results of any independent reviews, audits, or verifications of the information provided in the SOC2. If the proposer does not have these reports, provide specific information regarding the management and internal controls over the services and the security of stored data, including, but not limited to, o Data and system access controls, including controls used to prevent unauthorized access o Data backup processes o Organizational, management, and operating controls utilized in managing cloud services o Nature of employee background checks o Business continuity plans and expected recovery timing o Protection of confidentiality of information, including camera locations and retained images o Redundancy of facilities o Consideration of the ‘internet of things’ o All additional pertinent information regarding management and technology controls utilized by your organization to protect cloud data.

*Response required

11. Exceptions*

State in writing all exceptions to this RFP or sample contract attached. Exceptions should list referencing page and paragraph numbers. If no exceptions are taken, the proposal must include a statement that the bidder takes “No Exceptions”.

*Response required

12. Provide a copy of your Certificate of Insurance*

*Response required

13. Resident & Non Resident Status Forms*

Please download the below documents, complete, and upload.

• Resident_&_Non_Resident_Sta...

*Response required

14. Confirmation*

By submitting a proposal, the proposer consents to its use and acceptance of electronic signatures to execute any awarded contract and associated agreements. Proposer agrees to be bound by electronic signatures to the same legal effect and extent as if manually signed. KCAB expects the successful proposer will execute any awarded contract using KCAB’s electronic signature service unless the proposer includes an exception with its proposal signifying its desire to sign manually. Included with the proposal, proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.

Please provide this information in the next questions.

☐ Please confirm https://government-project.s3.us-west-2.amazonaws.com/134681/b1d14070-0fed-42ee-ab6f-9e9b9302c53f_Resident_%26_Non_Resident_Status_Forms.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IKHHGT5N%2F20260115%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260115T200002Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEHQaCXVzLXdlc3QtMiJHMEUCID0rqIfgsW8ef0tpMZlYkoGn%2BnTNVF70kklHqHfR7U3RAiEAzLeiuR4PgOj7n%2BknoeB2EJKQTW336JCAbT5yRzb3BvQqjAUIPRACGgw4OTIzNjQ2ODc2NzIiDGrI2vFAvurVSOCnLSrpBKIrQW5KcRAXkW9o0zDTcvQ8QLtvyJioPF4IO5twk3UxCqVidPjlyxpanGgkc5PUaj5uzwHnkDF%2BoNhTTket4627Tz7jxzW6Y7EgengRBKqe3c%2FTwEiSzjRu4m14HObhfw0WT5s0b4YtG1UUf%2BJQyiashdaKWOtjT%2FEHTFl%2B5s5PwtXiJRIbGfEJkR4MQ09pWlrSf0SmLeKBERQ4hHoWlqtIdvBarak2KMEZNinRrzJNCrcidcS0ZzZsKy%2FDodWLdarBN8hA7cMO2vFwETkSKX8xumR5VYnBpH2TpqOW516uUdtJ9mfJWbUORV3olmSWh9JEtI8fkL7sodBnW8gEv%2FwqfV9HtFB2OPkLk%2FiNkkIBgCQSNBse6kdUyu%2FFhPKNdxGxqqFkXtRKy1%2FD3vN8JZutIkJErJkGbE6FC%2F%2FuVgP67YPpDgPTFgNfB5CQWgXew926B1XfGNJlYq28HUvX1tYzYDXqmNTCa4oFggQzJDrL8LIMjT4j0mDR2BQGIdGyrkEskKDhp9LpgGCApRokFrjxqRKThOzcaHGtbUlG8CRsRTRQhjKh5yRn%2FlEhxUXLRua028AEnuZd4MKat%2BLDpJGYNDN6hPeRO%2Bx7CZ933srx1CUhwF%2FitbUV9%2FkHFXZo%2F7Lb2wo5lKi6h8v%2FNzp9ehy47yjW%2FaB%2FD6KZ2qqxD0MtaNlMHKcUW3cAYeGXeAF8ELGFMPZwvBls9t9XRXwar7DRyCjJARRpoqlxV5r9YSSEBvQnJsuRgCBNIvns8Zp3v7cPnlCGeU0F0qLg1sAuXbdhRzy4YFVHdSY%2B4G%2FoC9KQQwzfB4aVPa8PMPyLpcsGOpkBNLQBiHmPJeA4LKsjcFCEdNGxLt80VSYB9Ktq%2B6sKrNWBfYX2zRXY5jGT6SrmQHzXcPr8Zaddm48VZLAIehN6JHfpXdR%2BRurdJr63o%2FDYoK4fzik7DRWG2%2FSrzQc7gYkZSE%2BYoQ70jWYgp%2Bf2uqfFiNC%2BWS%2FJR0zGZ4dU7hvp6i50yP3uWfjcalTHrllsiXXxcECQGoTgBsFP&X-Amz-Signature=75018ae1f10607821f40248e97b88c415a25edd42651661c26304e20a20d177b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Resident_%2526_Non_Resident_Status_Forms.pdf%22&x-id=GetObject

15. Provide the following:*

Proposers must identify the following information regarding the person with full authority to legally bind proposer and sign agreements on its behalf:

A. Full Name;

B. Position Title; and

C. Email Address.