PRE-SUBMITTAL_PRESENTATION.pdf

CITY OF PHOENIX- AVIATION DEPARTMENT

REQUEST FOR QUALIFICATIONS

AVIATION ARCHITECTURAL CONSTRUCTION

JOB ORDER CONTRACT SERVICES

JOC254

February 13, 2026

Pre-Submittal Meeting

Welcome and Introductions City of Phoenix Representatives Lynette Chavez, Contracts Specialist I Point of Contact for Submittals and RFQ Questions Office of the City Engineer lynette.chavez@phoenix.gov (602) 534-5789

Aviation Department Patrick Schafer, Civil Engineer III*TEAM LEADER

Mario Mejia, Equal Opportunity Specialist Point of Contact for SBE Questions Equal Opportunity Department business.relations.eod@phoenix.gov (602) 495-0887

AGENDA

Meeting Overview Project Background/Description Scope of Work/Services

EOD

SOQ Evaluation Criteria/RFQ Overview Submittal Requirements (Page Count, Disqualifications) Important Dates: Selection Schedule Websites

Meeting Overview

Sign-in sheet and PowerPoint will be posted on City of Phoenix’s OpenGov Procurement Portal https://procurement.opengov.com/portal/phoenix It is your responsibility as a RFQ holder to determine, prior to submittal, if any Notifications have been issued.

This is your ONLY opportunity to discuss this solicitation with City staff.

City of Phoenix may select up to four qualified Job Order Contractors for Architectural construction on an as-needed basis

Must be able to Bond up to $4M per project

JOC Agreements may be executed up to $4M each in construction costs

Architectural JOC for 36-month duration or complete utilization of initial contract value ($21M) w/one 24-month option to extend and increase capacity to $35M

PROJECT DESCRIPTION

JOC254 Program Scope of Work

Scope of Work will vary with each Job Order

Minor design services may be required;

however, most design work is through consultants under separate contract with City

JOC254 Program

The Contractor must:

Collaborate, be transparent during the proposal development, and be available for rapid deployment or repair, renovation, or minor construction projects

Provide cost estimating, project scheduling for design, construction and/or maintenance, and obtain permits if needed

Contractor is also responsible for:

Knowledge of and compliance with current City of

Phoenix adopted codes MAG Standards All other work as it relates to this JOC All work incidental to this JOC

ARCHITECTURAL

At minimum, JOC Contractors will be expected to successfully perform the following construction services, including but not limited to:

• Mechanical, electrical, plumbing

• Underground and above ground utilities (water, sewer, electrical, etc.)

• Environmental Services (asbestos, mold, lead paint abatement, monitoring wells, etc.)

• Roofing, carpentry, painting and flooring

• Building and office remodels

• Demolition and new builds

ARCHITECTURAL

(CONTINUED)

• Americans with Disabilities Act modifications

• Energy systems, fire alarms, ACAMS, lighting and controls

• CCTV and other related technology

• Signage and infrastructure

• Fence and gate installation and repairs

• Landscaping

• Bridge repairs (structural and maintenance)

• Pumping

• Minor design/engineering

Assumptions about Job Orders:

- All sites will be in the State of Arizona

- The Contractor will furnish all necessary tools and test equipment required for the performance of its work in accordance with the scope of work

- All customer-provided documentation is obtained within a reasonable time at project start

- All customer-required approvals are provided within a reasonable and mutually agreed upon time frame

- Any work required at each site outside of this scope of work will be performed in accordance with the adjustment process

- Each Job Order Agreement must be submitted in MAG, CSI or City of Phoenix Aviation Dept. format, or it will not be accepted

Questions?

The City of Phoenix strives to advance the economic growth of small businesses through its Small Business Enterprise (SBE) Program.

SBE Program

Phoenix Mayor and City Council have a long-standing commitment to fostering the participation of small businesses in all aspects of the City’s contracting efforts.

The Equal Opportunity Department is responsible for ensuring contractors and consultants achieve full compliance with all requirements related to the Small Business Enterprise (SBE) Program:

SBE Program

• Solicitation

• Bid Verification

• Subcontractors Approval

• Compliance Monitoring

• Sanctions and Penalties

Required SBE Goal:

ARCHITECTURAL- 11%

SBE Program

1. At time of JOA: Proposed $ to SBEs Total JOA Value

2. Annual Reviews: Total Countable $ Paid to SBEs Total Payment on all JOAs During Year

3. At time of Completion: Total Countable $ Paid to SBEs Total Payment on Contract

SBE Program

All proposed SBE Subcontractors must be listed in Phoenix SBE Directory and certified in specified scopes of work at the time of performance.

We can’t count what we can’t monitor. Share with EOD the Proposed Statement of SBE Utilization and Letters of Intent (LOIs) at the beginning of each JOA.

SBE Requirements @ Solicitation:

None!

SBE Requirements Post-Award:

Use SBEs and Report

SBE REQUIREMENT IS 11%

THIS SOLICITATION IS OPEN TO ALL CONTRACTORS

NO SBE DOCUMENTS DUE AT THIS TIME

SBE DOCUMENTS DUE TO EOD AT JOA CONTRACT TIME

SMALL BUSINESS

SUB-CONTRACTING GOAL

GOOD FAITH EFFORTS

In order to be a successful Prime Contractor in the SBE Program, you must show that you took all necessary and reasonable steps to achieve an SBE goal or other requirements of the SBE Program. The steps must be steps which could reasonably be expected to obtain sufficient SBE participation, even if such steps were not fully successful.

SBE PROGRAM

Mario Mejia, EO Specialist

Point of Contact for SBE Requirements and Questions

Equal Opportunity Department business.relations.eod@phoenix.gov

(602) 495-0887

SOQ Evaluation Criteria

Maximum number of Points is 1,000

General Information (100 pts.)

Experience and Qualifications of the Firm (250 pts.)

Experience of Key Personnel Assigned (250 pts.)

Approach to Performing Required Services (400 pts.)

**Reference Checks (21 Points)**

These points are in addition to the 1,000 points for the SOQ

Grounds for disqualification:

•Failure to submit electronically through the OpenGov Procurement Portal by the due date and time •Violating “Contact with City Employees” policy •Failure to submit Bonding Capacity Statement

MAXIMUM pages permitted is 12 pages:

The following will NOT be counted in the max page count:

• Front and back covers

• Information Sheet

• Table of Contents

• Submit One (1) page information Sheet

• Paper Size shall be 8½ “ x11”; Font size no less than 10 pt.

• Each page containing resumes, evaluation criteria, and additional content will be counted toward the maximum page limit

• Pages that have project photos, charts and/or graphs will be counted toward the maximum page limit

Submittal Requirements

Selection Process

• Each SOQ will be evaluated according to the evaluation criteria in the RFQ.

• Up to four contractors may be selected for this JOC program

• A contract will be executed upon completion of negotiations of contract terms and City Council approval.

Important Dates

SOQs Due ……………………….…. March 6, 2026

Selection Notification …………….. Late March 2026

JOC Workshop ……….……………. Late May 2026

Contracts Effective…………………. June 1, 2026

Procurement Website https://www.phoenix.gov/administration/de partments/city-engineer/design-and-construction-procurement0.html

Scan the QR Code to visit our DCP website

City of Phoenix Solicitations Website

• Project-specific RFQs

• Notifications/Addenda

• Sign-in Sheets

• PPT Presentations

Registration

All Firms MUST be registered in the Vendor Management System PRIOR TO submitting a Proposal

Note: The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications

New Firms – After registering, the City will send an e-mail with a vendor number

NEW: Information on how to register with the City is available at:

https://www.phoenix.gov/finance/vendorsreg

Place the following items on the Information Sheet:

Project Title

Project Number (JOC254)

Firm Name

Firm Address

Firm Phone Number

Vendor Number

Do NOT include any other information

Reminders

Questions AFTER Today…

• Last Day for questions is seven days before the SOQs are due or Friday, February 27, 2026, at 4:00 p.m.

• Email all questions to:

lynette.chavez@phoenix.gov

• Reference Project Number: JOC254 in your email subject line

• Or Call Lynette at (602) 534-5789

THANK YOU

FOR

ATTENDING