Pre-Solicitation Notice-Ft Belvoir-30 AUG 2024-W516W-24-R-0022.pdf

The Mission and Installation Contracting Command-Installation Readiness Center on behalf of the Mission and Installation Contracting Command-Fort Belvoir, intends to issue a solicitation for a contractor to provide Roofing Services for the U.S. Army at Fort Belvoir, VA.

Description of Services: This acquisition requirement is for a Single Award Task Order (SATOC)

Indefinite Delivery/Indefinite Quantity (ID/IQ) Roofing Services contract to support the

Directorate of Public Works at Fort Belvoir, Virginia. While the majority of the work is within the cantonment area, performance requirements will be required at outlying training areas and operational facilities within Fort Belvoir’s area of responsibility to include Fort Belvoir, VA, Fort

A.P. Hill, VA, Joint Base Myer Henderson Hall, VA, Rivanna Station, VA, Arlington National

Cemetery, VA, and Fort McNair, Washington, DC. The DPW’s mission includes Sustainment, Restoration, and Modernization (SRM) of Fort Belvoir’s real property facilities across the installation. The Roofing Services Single Award Task Order Contract (SATOC) will allow the

DPW to execute a broad range of maintenance, repair, sustainment, and minor construction projects on real property at Fort Belvoir. During the contract period, the Government will identify roofing tasks required to complete each specific project. These tasks will include roof removal, installation, repair, sealing and or replacements to buildings. The current Fort Belvoir

Roofing SATOC ID/IQ is in the final year of the five (5) year ordering period.

The following is a list of Common Level of Services (CLS) that will be included in this acquisition:

CLS Service Title

0001 Metal Roof Deck

0002 Wood Roof Substrate Sheathing

0003 Wood Roof Soffit - Framing and Fascia

0004 Solid Metal or Wood Soffit Covering

0005 Fascia Material 0006 Shingled-Metal Roof System Materials

0007 Wooden Purlins

0008 EPDM and TPO Membrane Roof System

0009 EPDM Elastomeric Roof System Membrane

0010 Metal Coping

0011 TPO Roof Membrane

0012 Substrate Visual Inspection

0013 EPDM Roof Membrane

0014 Finished Roofing

0015 Raising Roof Mounted Equipment 0016 Ballasted EPDM Elastomeric Membrane Roof 0017 Built-Up Roof System Material 0018 Metal Roof Mansard Knuckles

0019 Metal Roof Sections

0020 Lightning Protection System (LPS) 0021 4” Rigid Insulation

0022 4” Rigid Roof Insulation Nail Base (NB) 0023 Perimeter Enhancement System

0024 Metal Reglet 0025 Roof Drains 0026 Existing Snow Guards 0027 New Snow Guards 0028 Fall Arrest Roof Anchor

Solicitation: The Government anticipates a solicitation release date on or about October 2024, through the sam.gov website.

Requests for printed copies of the solicitation will not be accepted.

Contract type: A Firm Fixed-Price, Single Award Task Order (SATOC) Indefinite

Delivery/Indefinite Quantity (ID/IQ) Roofing Services contract is anticipated, and award will be made to the offeror who provides a proposal that best meets the Government's requirement. All requirements, evaluation criteria, basis for award and proposal due date will be provided as part of the solicitation.

Period of Performance: The anticipated period of performance will consist of a 5-year ordering period and will include 52.217-8 Option to Extend Services. The anticipated full period of performance is 17 September 2025 – 16 September 2030.

Competition Status: This requirement will be a Competitive 8(a) small business set aside under

NAICS Code 238160 “Roofing Contractors” with the size standard of $19,000,000.00.

Vendor Requirements: All prospective offerors must have a Commercial and Government Entity

Code (CAGE Code) and must have completed Representations and Certifications through the

System for Award Management (SAM) at https://sam.gov.

2. NOTICE OF SITE VISIT

A site visit will be held at Fort Belvoir on or about 09 October 2024. There will be a tour of the facilities, and a short briefing conducted during the site visit. The purpose of the site visit is to allow Offerors to see the site and for Offerors to make notes of questions for submission to the

Contracting Officer at a later date. Prospective Offerors are highly encouraged to attend the site visit. Remarks and explanations provided by Government representatives during the site visit shall not change the terms of the RFP. Any change to the RFP terms will be conveyed through an amendment to the RFP. Failure to attend the site visit will not disqualify the Offeror;

however, the Offeror acts at its own risk and will not be relieved from complying with the terms and conditions of any resultant contract by reason of such failure. In no event will a failure to inspect the site constitute grounds for a claim after award of a contract.

Offerors are limited to two (2) attendees per firm due to space limitations. Offerors must notify the Contracting Officer and Contract Specialist, by electronic mail no later than 2:00 pm (local time, San Antonio, Texas) on 2 October 2024 if attending the site visit. Include in the Subject

Line: “W5168W-24-R-0022, Site Visit.” Notification shall include the full name, company, email address and phone number of every proposed attendee. If no response is received 24 hours before the time and date of the Site Visit, the Site Visit may be cancelled. No other pre-proposal conference will be scheduled. Attendance is at the expense of the Offerors. The Government cannot guarantee access to Fort Belvoir at any other time.

Attendees must arrive on time to be included in the site visit. The visit will start promptly at

9:00 am (local time, Fort Belvoir, Virginia) and anyone arriving after that time may be denied admission. Be advised that Ft. Belvoir is a limited access installation, and people entering its gate are subject to entrance requirements and a possible search. To gain access to Ft. Belvoir, attendees must complete the PASS Application, Attachment T4, then email it to the Contracting

Officer and Contract Specialist no later than 2:00 pm (local time, San Antonio, Texas) on 2

October 2024. Attendees must arrange their travel to accommodate for these procedures and provide adequate time for processing. It is the responsibility of the Offeror to gain access to the

Government installation.

All Ft. Belvoir visitors who do not possess a military identification card or Common Access

Card (commonly called a CAC card and issued to government employees and authorized contractors) must undergo a computer background check of individual records through the

National Crime Information Center prior to gaining entry to the facility. These checks are conducted by Ft. Belvoir’s Visitor Control Center when receipt of the PASS Application is received. All visitors must also possess: 1) Driver's license; 2) Vehicle registration; 3) Proof of insurance.

Since these background checks require U.S. or Canadian identification, they cannot be conducted on visitors who are not U.S. or Canadian citizens. This means unescorted access to Ft. Belvoir for these individuals will no longer be granted. Other foreign nationals may only obtain access to

Ft. Belvoir by being always escorted by an authorized official.

The Visitor Control Center is open for visitor background checks and credentialing Monday through Friday, 6:00 AM to 6:00 PM. All attendees shall use the main gate to access the facility.

Comments and/or questions are prohibited to be asked during the site visit. Offerors shall submit all comments and/or questions in writing to be answered at a later date. This will ensure all

Offerors have the same opportunity to receive a correct and accurate answer. This also removes any risk of an incorrect answer being provided verbally without first verifying its accuracy. All comments and/or questions must be submitted via a SINGLE email per Offeror, preferably in a

Microsoft Word document attached to the e-mail. Submit to the points of contact in paragraph 1.1 above no later than 2:00 pm (local time, San Antonio, Texas) on 23 October

2024.

At the site visit, there will be no cameras, audio recordings, or videotaping or other recordings allowed, except that done by the Government. Cellular phones with cameras are allowed, but no pictures or recordings are permitted to be taken.