Notice of Site Visit-Ft Belvoir-W5168W-24-R-0022-30 AUG 2024.pdf

2. NOTICE OF SITE VISIT

A site visit will be held at Fort Belvoir on or about 09 October 2024. There will be a tour of the facilities, and a short briefing conducted during the site visit. The purpose of the site visit is to allow Offerors to see the site and for Offerors to make notes of questions for submission to the

Contracting Officer at a later date. Prospective Offerors are highly encouraged to attend the site visit. Remarks and explanations provided by Government representatives during the site visit shall not change the terms of the RFP. Any change to the RFP terms will be conveyed through an amendment to the RFP. Failure to attend the site visit will not disqualify the Offeror;

however, the Offeror acts at its own risk and will not be relieved from complying with the terms and conditions of any resultant contract by reason of such failure. In no event will a failure to inspect the site constitute grounds for a claim after award of a contract.

Offerors are limited to two (2) attendees per firm due to space limitations. Offerors must notify the Contracting Officer and Contract Specialist, by electronic mail no later than 2:00 pm (local time, San Antonio, Texas) on 2 October 2024 if attending the site visit. Include in the Subject

Line: “W5168W-24-R-0022, Site Visit.” Notification shall include the full name, company, email address and phone number of every proposed attendee. If no response is received 24 hours before the time and date of the Site Visit, the Site Visit may be cancelled. No other pre-proposal conference will be scheduled. Attendance is at the expense of the Offerors. The Government cannot guarantee access to Fort Belvoir at any other time.

Attendees must arrive on time to be included in the site visit. The visit will start promptly at

9:00 am (local time, Fort Belvoir, Virginia) and anyone arriving after that time may be denied admission. Be advised that Ft. Belvoir is a limited access installation, and people entering its gate are subject to entrance requirements and a possible search. To gain access to Ft. Belvoir, attendees must complete the PASS Application, Attachment T4, then email it to the Contracting

Officer and Contract Specialist no later than 2:00 pm (local time, San Antonio, Texas) on 2

October 2024. Attendees must arrange their travel to accommodate for these procedures and provide adequate time for processing. It is the responsibility of the Offeror to gain access to the

Government installation.

All Ft. Belvoir visitors who do not possess a military identification card or Common Access

Card (commonly called a CAC card and issued to government employees and authorized contractors) must undergo a computer background check of individual records through the

National Crime Information Center prior to gaining entry to the facility. These checks are conducted by Ft. Belvoir’s Visitor Control Center when receipt of the PASS Application is received. All visitors must also possess: 1) Driver's license; 2) Vehicle registration; 3) Proof of insurance.

Since these background checks require U.S. or Canadian identification, they cannot be conducted on visitors who are not U.S. or Canadian citizens. This means unescorted access to Ft. Belvoir for these individuals will no longer be granted. Other foreign nationals may only obtain access to

Ft. Belvoir by being always escorted by an authorized official.

The Visitor Control Center is open for visitor background checks and credentialing Monday through Friday, 6:00 AM to 6:00 PM. All attendees shall use the main gate to access the facility.

Comments and/or questions are prohibited to be asked during the site visit. Offerors shall submit all comments and/or questions in writing to be answered at a later date. This will ensure all

Offerors have the same opportunity to receive a correct and accurate answer. This also removes any risk of an incorrect answer being provided verbally without first verifying its accuracy. All comments and/or questions must be submitted via a SINGLE email per Offeror, preferably in a

Microsoft Word document attached to the e-mail. Submit to the points of contact in paragraph 1.1 above no later than 2:00 pm (local time, San Antonio, Texas) on 23 October

2024.

At the site visit, there will be no cameras, audio recordings, or videotaping or other recordings allowed, except that done by the Government. Cellular phones with cameras are allowed, but no pictures or recordings are permitted to be taken.