Pre-Proposal Mtg Agenda - On-Call Structural Engineering - Clean.pdf
PDF 318 KB Posted
- Solicitation number
- SPD126-SPDAD-6434
- Issued by
- San Bernardino County, California
About this file
This is a pre-proposal meeting agenda for San Bernardino County Department of Public Works - Special Districts regarding on-call professional structural engineering services (RFQ No. SDD-039 / SPD126-SPDAD-6434). The county is soliciting proposals for structural engineering services to support County Service Areas, Big Bear Valley Recreation and Park District, and Bloomington Recreation and Park District, with scope including seismic and structural inspections, engineering evaluations, peer reviews, structural design and construction services, building code compliance verification, on-site construction management, and as-built documentation for emergency, maintenance, and capital improvement projects throughout San Bernardino County. A pre-proposal conference is scheduled for July 23, 2026, at 9:00 a.m., with a questions deadline of July 29, 2026, at 4:00 p.m., and proposals due Monday, August 13, 2026, at 3:00 p.m. The contract term is five years, commencing in September 2026 and ending June 30, 2031, with the county reserving the right to award multiple consultants.
Proposals must include a completed cover page (Attachment A), proposal documentation addressing the RFP format requirements, and a sealed cost/fee proposal (Attachment E) submitted separately, with all RFP addendums and amendments signed and included with submissions. Evaluation will proceed through initial completeness review, evaluation committee assessment based on qualifications and experience (40%), technical review (40%), and references (20%), followed by final consultant selection with probable multiple awards. Compensation is provided on a job-by-job basis through individual purchase orders at fixed fees from the approved fee schedule, with payment within sixty working days of invoice receipt. Contractors must maintain California structural engineering licensure, Department of Industrial Relations registration, general liability insurance ($1,000,000 minimum), professional liability insurance ($1,000,000 per claim / $2,000,000 aggregate), workers' compensation, automobile liability, and cyber liability insurance ($1,000,000 per occurrence / $2,000,000 aggregate). Prevailing wage compliance is required for applicable public works projects, and the estimated contract value is $100,000 per contract term with no guaranteed minimum work or compensation.
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San Bernardino County
DEPARTMENT OF PUBLIC WORKS - SPECIAL DISTRICTS
Administrative Office Project Management Division 222 W. Hospitality Lane, Second Floor, San Bernardino, CA 92415-0450
Phone: (909) 386-8800
ON-CALL PROFESSIONAL STRUCTURAL ENGINEERING SERVICES
RFQ No. SDD-039 / SPD126-SPDAD-6434
JULY 23, 2026 – 9:00 a.m.
PRE-PROPOSAL CONFERENCE AGENDA
1. INTRODUCTIONS
2. RFP BACKGROUND AND SCOPE (RFP Section V.):
A. Overview of Scope of Work/Scope of Services
B. Exhibit A – Prevailing Wage Requirements/SB 845/State DIR Registration
3. PROPOSAL SUBMISSION (ePro registration required prior to Proposal Deadline):
A. Proposal Deadline: Monday, August 13, 2026, at 3:00 p.m.
B. Proposal Preparation & Packaging:
▪ Attachment A - Cover Page, shall be used as the “first page;”
▪ Section VI – B. Proposal Format
▪ RFP Addendum/Amendments MUST be signed and submitted with Proposal
C. Submission (Section VI of the RFP):
▪ Proposal: Three ways to submit: (1) upload through ePro, (2) submit thumb drive or (3) printed hard copy by mail or in person to the RFP contact.
Attachment E – Cost/Fee Proposal: submit in person or by mail (thumb drive or paper copies are acceptable) or upload on ePro as a separate attachment. Complete Attachment E in addition to company/firm fee schedule, to be provided in separate, sealed envelope labeled “Sealed Cost/Fee Proposal Sheets for ON-CALL PROFESSIONAL STRUCTURAL ENGINEERING SERVICES RFP No. SDD-039” with the name of the proposer clearly marked on the outside. Make sure to add the firm’s name to the top of the Cost/Fee Proposal (Attachment E). If uploaded on ePro, upload as a separate attachment.
5. COUNTY EVALUATION & AWARD PROCESS:
A. Initial Proposal Review to Ensure package is complete;
B. Evaluation Committee Review per Section VII. References will be checked.
C. Final Selection of Consultants (probable multiple selections)
D. Notice of Intent to Award (contractors to provide W-9)
E. Recommendation of Contract Award – Board Approval Required
6. CONTRACT AWARD / ISSUANCE PROCESS:
A. BOS Contract Approval Required
B. Five (5) Year Contract Term C. Insurance Requirements & Annual Updates D. Contractor Licensing/Certifications
7. WORK ORDER ISSUANCE & PAYMENT PROCESS:
A. Request for Project/Task Quotes B. Task Order Issuance and Approvals, NTP C. Invoice – Itemized D. Direct Deposit Program
8. Q & A Questions Deadline: July 29, 2026 – 4:00 p.m.
9. PROPOSALS DUE:
▪ Monday, August 13, 2026, at 3:00 p.m. DON’T BE LATE, as there are NO Exceptions.
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