Pre-Proposal Mtg Agenda - Clear Lake SP Sewer-Water-TS Bldgs 751-23010-GAG 230201.pdf

RFP 751/23010.GAG

PRE-PROPOSAL MEETING

Project Name: Department of Natural Resources / Parks & Recreation Division

Clear Lake State Park - Sewer, Water, & Toilet-Shower Upgrades

File Number: 751/23010.GAG

Sigma Codes: Index 5308 / Appn TC31230 / Program 30004101

Date: Wednesday, February 1, 2023, at 11:00am

Agenda Items:

1. Introductions and Attendance List:

--Gerald Gregorski / DTMB Project Director

--Ken Dao / DTMB Field Rep

--Ronda Osga / DNR Planner

--Richard Hill / DNR District Supervisor

--David Dekett / DNR State Park Supervisor

--Spence Brothers / Construction Manager

2. Request for Proposals – Not-to Exceed/Billable Rate RFP, with part I technical portion and part II cost portion.

a. Technical – The PSC should use the format outlined in section II-1 through 6. It is important that the PSC has a thorough understanding of the Statement of the

Problem, a complete and feasible Work Plan/Schedule and displays related project experience.

b. Cost – The PSC should use the professional fee plus reimbursables format – see section III-2-A, B, C of RFP for sample. The Phase Summary Format shown in section III-2-D should list all phases including consultant’s fees and reimbursable fees listed in the appropriate phase with a total at the bottom.

c. Proposal must include all phases (400, 500, 600, 700).

3. Submit Proposals to the issuing office through Sigma VSS:

a. Certification Regarding Debarment, Suspension, and other Responsibility Matters

b. Certification of a Michigan Based Business

c. Proposal responses are to be uploaded to SIGMA VSS only, no other submission is required. Please enter the total cost for all phases as bid amount.

d. Please remember that individual attachments can be no larger than 6mb.

e. If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

f. Vendors are reminded to keep our office apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m.

deadline to be considered.

4. Project Scope of Work Description:

This project entails sewer, water, and toilet/shower building(s) replacement and upgrades. The toilet/shower buildings lack accessible features and are showing their age, while the sewer and water systems have exceeded their intended design life and need to be addressed to provide updated facilities that meet current sanitation codes. Includes Phases 400-500-600-700.

All work must be coordinated and integrated with the Construction Manager.

See the following posted Reference Documents for additional information:

Clear Lake ARPA Project Statement.doc – See Attached

E105_SiteImprovements_06.03.1993.pdf

Clear Lake State Park CG-Map.pdf

E100_Water_06.23.1972.pdf

Lift Station Pump Technical Data.pdf

5. Pre-Proposal Site Visits:

a. A site walk-through will follow this meeting

b. The park is open to the public and all proposers are invited to visit the site at their convenience before finalizing their proposals.

c. Photographs are allowed.

6. Schedule:

a. Proposals are due on Thursday, February 23, 2023, at 2:00pm.

b. Questions are due in writing by Thursday, February 16, 2023, at 2:00pm.

c. The federal ARPA construction funding must be encumbered by December 2024 and fully billed by December 2026.

7. Budget:

a. The final project construction budget estimates will be developed by the Professional during the design phases and in coordination with the

Construction Manager.

8. Special conditions:

a. None

9. Questions / Comments

10. Tour / Walk-through

DNR PARKS AND RECREATION DIVISION

Clear Lake State Park

Sewer, Water and Toilet/Shower Replacement and Upgrades Project Statement, September 2022

The DNR Parks and Recreation Division (PRD) is requesting assistance with the Clear Lake State Park Sewer, Water, and Toilet/Shower building(s) replacement and upgrades. It is anticipated all design work associated with this project will occur in a coordinated fashion at the same time.

PROJECT BACKGOUND:

Clear Lake State Park is located within the Mackinaw State Forest, 9 miles north of Atlanta along M- 33 in northern Montmorency County. The area is well known for its plentiful wildlife including deer elk & turkey. Elk can be seen and heard throughout the area, especially in the spring and fall seasons.

The park features a 178-site campground, a tiny house, boat launch, swim area, and access to miles of hiking, biking, and ORV trails. A limited number of campsites are open year around for semi-modern (electric only) camping.

The sanitation station drain field was constructed in the late 60’s. The campground water and existing toilet/shower buildings were constructed in 1972. The campground sewer distribution systems were updated in 1993. The well house and the campground electrical were updated in 2014. The toilet/shower buildings lack accessible features and are showing their age, while the sewer and water systems have exceeded their intended design life and need to be addressed to provide updated facilities that meet current sanitation codes. Monitoring wells and ground water sampling is currently in progress with results expected in the third quarter of 2023.

PROPOSED SCOPE OF WORK:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services to evaluate for removal, replacement and upgrade the campground sewer distribution and treatment system, water distribution system and toilet shower buildings. Consulting services shall follow the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 400 - 700 as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for DNR and DTMB consideration.

All design alternatives shall be based on and take into consideration State and Federal Barrier Free Standards, EGLE campground rules and permit requirements, State and Federal Environmental permits and requirements and State of Michigan License and Regulatory Affairs construction codes and permitting.

The successful consultant shall provide brief bi-weekly design progress updates for the project team.

The successful consultant shall provide brief bi-weekly design progress updates for the project team.

Professional services for Clear Lake State Park shall include but are not limited to:

Sewer System

• Sewer system analysis and recommendations for upgrades including planning, design, permitting, contract document preparation, and construction oversight.

• Evaluation for upgrade or replacement of all existing campground sewer distribution lines.

• Integration of the campground sanitation station into the campground disposal system and abandon the sanitation station septic field.

• Evaluation for upgrade or replacement of existing sewer lift stations, manholes, tanks, and pumps. Including but not limited to providing inverters to support 3 phase lift station pumps.

• New connection to proposed toilet shower buildings.

• Evaluation for upgrade if determined necessary the existing campground wastewater disposal system including testing, evaluation, and quantification of existing campground absorption fields.

• All new distribution lines shall be directly bored to minimize environmental impact and campsite restoration.

Water System

• Water distribution analysis and recommendations for upgrades including planning, design, permitting and contract document preparation including construction oversight.

• Replacement of all replacement campground water distribution lines.

• Removal, relocation, and upgrade of campground jug fillers.

• Connection to existing well house and upgrade of well house controls as necessary to provide intended water distribution improvements.

• Evaluate for upgrade, the addition of a second well or redundant pump to provide uninterrupted water service to the park.

• All new distribution lines shall be directly bored to minimize environmental impact and campsite restoration.

Toilet/Shower Buildings

• Remove and replace two toilet/shower buildings.

• Soil borings topographic survey in support of the proposed toilet/shower buildings.

• Evaluation and integration of standard toilet plans to incorporate site specific details including recommendations for improvements.

• Site improvements shall include but not be limited to the following:

o Accessible walkways o Parking spaces

GENERAL REQUIREMENTS:

• Preparation and submission of all required permit applications and permit application fees including but not limited to EGLE, LARA, EGLE Campground Unit, SESC shall be included.

• A minimum of 3 face to face project team meetings with meetings likely to be Project kick off meeting and site analysis, Phase 400 50% and Phase 500 50%.

• All potential bidders are required to have a Unique Entity Identifier (UEI) registered in

SIGMA.

• Include in your Phase 400 or 500 reimbursable line items for the following Allowance(s) o Permitting Allowance: $2500 o Testing Allowance: $2500

REFERENCE DOCUMENTS:

• Clear Lake State Park CG-Map

• E-100_Campgound Water (Sheets 1-3), 1972

• E105_Sanitary Site Improvements, 1993

• Lift Station Pump Technical Data

Standard Toilet Shower Plan and Specifications and all existing park utility drawings will be made available to the successful bidder including sewer distribution, water distribution and electric distribution.

PROJECT SCHEDULE:

The camping use season is from April 1st – October it is anticipated that the consulting data collection and planning may take place in a coordinated and conscientious manner during this time frame as needed.

A proposed project schedule shown in weeks shall be provided as part of the proposal submission.

Biweekly PSC progress updates will be required for the project team.

DNR Parks and Recreation Regional Field Planner is Ronda Osga (989) 619-6426.