Pre-Proposal Conference Minutes _ Self HVAC_H9_H7_B32_B127 _ W50S8521B0004.pdf

MICHIGAN AIR NATIONAL GUARD

127th MISSION SUPPORT GROUP

SELFRIDGE ANG BASE MICHIGAN

12Aug2021

MEMORANDUM FOR RECORD

FROM: 127 MSC

Contracting Division 43200 Maple St, Bldg. 105 Selfridge ANGB, MI 48045-5213

SUBJECT: Pre-Bid Conference for Solicitation:

W50S85-21-B-0004 “Repair HVAC H9, H7, B32 and B127” Project # VGLZ 212011 At Selfridge ANGB, MI

1. Pre-Bid Conference / Site visit held on 18 August 2021, at Selfridge ANGB, MI and ‘on site’ commencing at: 10:00 AM ET in conjunction with interested contractors. For list of attendees see sign in sheet.

2. Steven Stocking, (127th Contracting / KO) and Bradley Moehlig, (Contract Specialist) along with other 127th Engineering attendees. (See sign in sheet for attendees)

A. PROJECT DESCRIPTION:

127th Engineering introduced themselves, and introduced the Project Scope of Work.

SOW Summary:

The contractor shall schedule and perform a construction task for the replacement of the existing heating boiler systems in (4) buildings and the Selfridge Air National Guard Base, Harrison Twp. MI.

The Contractor will provide complete and operable boiler systems at Hangar 7, Hangar 9, Building 32 and Building 127. The replacement boilers are of various sizes and shall be high efficiency condensing boiler. These boilers shall be high efficiency condensing boilers with a 10:1 turndown range in line with The Selfridge ANG Base Design Standards. The installation and replacement shall include but is not limited to all piping connections, combustion air and venting, power connections, hot water pumps, and system start-up and validation. The pumps and boilers will operate on a loop with the lead / lag configuration which may require some piping changes from the existing configuration. Sizing for the boilers will be approximate to the input MBH to the sizes listed in the SOW, …… (See Solicitation and Statement of Work.)

Project#: # VGLZ 212011 Project Location: Selfridge ANGB, MI (48045) Period of Performance (POP): 365 Calendar Days

1) Set-aside: 100% Small Business

2) Small Business Size Standard: $16.5M

3) NAICS Code: 238220 – Plumbing, Heating, and Air-Conditioning Contractors

4) Project Magnitude: Between $250,000 and $500,000

5) A bid bond is required. Bids submitted without a bid-bond will be determined Non-Responsive. A

Signed Copy will not be accepted. Only Originals.

A Bid Bond is required, for Solicitation / Project.

Submit Proposals no later than: 7 September 2021 at 11:30 AM ET (As of Site Visit Date/Time) *This may change, please check SAM.gov – Contract Opportunities… regularly.

BOND REQUIREMENTS:

Pre-Award, a Bid-Bond is required if Proposal Price is Greater than $150,000 (See Section 00010 and 52.228-1 BID GUARANTEE) Post-Award, awardee shall provide a Performance Bond if award price is greater than $150,000 Post-Award, awardee shall provide a Payment Bond or Alternative Payment Protections, if award price is greater than $35,000

a. A public bid opening will take place.

i. Bid Opening will be at Selfridge ANGB, MI (Harrison Township, MI 48045)

b. Facsimile transmission of bid is NOT authorized.

c. Electronic submission of bids will NOT be accepted. (Do NOT Email.)

d. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications.

e. A Site Visit was held immediately after this pre-proposal conference at the construction site.

f. When amendments are issued they will be posted to the SAM website.

g. Liquidated damages DO NOT Apply to this project.

h. Warranty of Construction clause is incorporated and applies to this project. 52.246-21

i. The most current wage determination is incorporated into the solicitation and will be made part of the resultant contract but it is the contractor's responsibility to keep track of the most current wage rate. Building - Macomb County – Michigan - 48045

j. Safety measures are always important, and a part of Government contracts. Army Corp of Engineers manual and MIOSHA are incorporated in this contract.

k. RFI procedures were reviewed as follows:

i. Email technical questions in RFI format to Contracting Office for resolution.

(RFI form posted to Sam.gov)

ii. All RFI questions and answers posted to SAM, as soon as possible, and if applicable to all.

iii. RFI’s must be submitted NOT LATER THAN the fifth working day prior to bid opening, however this does not guarantee an answer.

iv. RFI’s shall be submitted to the “General Inbox” and Michael Kitchell. Both emails within solicitation. (Send to Both General Inbox, and Michael Kitchell)

l. Please recall that only the Contracting Officer can approve changes such as price, schedule, specifications, and clauses with formal written notice typically in the form of a solicitation amendment or task order modification. Work undertaken regarding changes not formally approved by the Contracting Officer (save for COR approved no cost field changes) is at the Contractor’s risk.

m. This requirement is Un-funded and there are NO Options, ABI’s or Alternates.

i. Will Be a Firm Fixed Price Contract Awarded. The government intends to award the Lowest Responsive and Responsible Bidder.

n. SAM Registration. Awardee shall be registered in the System for Award Mgmt.

i. Please Update SAM Reps and Certs.

1. 889 Reps and Certs.

o. Offeror shall have NAICS Code, registered within SAM, for this project (Listed in Solicitation), in order to be determined Responsive.

3. The project description was stated in the Sam.gov announcement package W50S85-21-B-0004

4. All/ all project specific questions were referred to the RFI submittal process. It was advised that any changes would be issued with an addendum.

5. It is extremely important to submit all requirements within quote.

6. The site visit concluded on Thursday 18 Aug 2021 @ 1100 AM ET.

The Following was discussed at the site visit:

Selfridge does not have a preferred brick or roof provider The presence of individual military equipment at HGR 9 will require extra coordination.

STEVEN A. STOCKING

Contracting Officer, 127th MSC