Pre Proposal Conference Attendance.pdf

This document is the Attendance Record for the Pre-Proposal Conference related to Request for Proposal (RFP) 2000003892 for Audio Video Services for Graduation Ceremonies issued by Fairfax County Public Schools (FCPS) in Virginia. The RFP is seeking to establish a contract or contracts for the provision of audio video services for FCPS graduation ceremonies held at the George Mason University Eagle Bank Arena, D.A.R. Constitution Hall in Washington, D.C., and various FCPS campuses. The Contractor shall make available DVDs or content downloads of the ceremonies for sale to individual purchasers. The Pre-Proposal Conference was held on January 18, 2024 at 11:30 a.m. via Zoom, and was attended by FCPS staff as well as representatives from several audio video service companies including Memories Videography, King Productions, Team Hope Services LLC, Future View Productions, LLC, and RCS Photography.

The RFP does not provide details on pricing terms, set asides, incumbents, funding requirements and sources, or contract renewal options. The document indicates that FCPS is seeking to establish a contract or contracts through competitive negotiation for the requested audio video services.