Pre-Bidders-Offerors (2)

Revised: 08/22/11 Page 1 of 2 SPD-SPR010

Bidders/Offerors' Conference Announcement (2)

Solicitation Number: eRFQ 40500-DPH0000066 Solicitation Name: Serological Immunoassay Lease and Services

REQUESTING ENTITY Georgia Department of Public Health

TYPE Optional Bidders/Offerors’ Meeting and Conference Call

DATE OF CONFERENCE Thursday, February 6, 2014

TIME OF CONFERENCE 1:00 PM – 2:00 PM (Eastern Standard Time)

CONFERENCE CALL

AND LOCATION

Toll free dial in #: 1-888-363-4734 Participant’s Access Code: 6744425

Refer to page 2 for dial-in and conference call instructions

Georgia Public Health Laboratory | 1749 Clairmont Road | Decatur, GA 30033-4050

LINK TO DIRECTIONS https://maps.google.com/maps?ie=UTF- 8&gl=us&glp=1&daddr=Georgia+Public+Health+Laboratory,+1749+Clairmont+Rd,+Decatur,+GA+30033&panel=1&f=d&fb=1&dirflg=d&geocode=%3B Ie3k4LzwjG-R

ISSUING OFFICER Margie Preston, GCPA, MBA

TELEPHONE NO 404.232.1141

E-MAIL mapreston@dhr.state.ga.us

This notification confirms the Bidders/Offerors’ Conference and Call to be held at the date specified above for this solicitation. Participation in this Conference/Call is Optional. For additional information please contact the Issuing Officer identified above.

NOTE:

1. Unless indicated otherwise, the attendance is not mandatory; although Bidders/Offerors are strongly encouraged to attend. However, I n the event the conference/call has been identified as mandatory, then a representative of the Bidder/Offeror must attend the conference in its entirety to be considered eligible for contract award.

2. The Bidder/Offeror is strongly encouraged to allow ample travel time to ensure arrival in the conference meeting room prior to the beginning of any mandatory conference. The State Entity reserves the right to consider any representative arriving late to be “not in attendance.”

Therefore, all Bidders/Offerors are strongly encouraged to arrive early to allow for unexpected travel contingencies.

https://maps.google.com/maps?ie=UTF-8&gl=us&glp=1&daddr=Georgia+Public+Health+Laboratory,+1749+Clairmont+Rd,+Decatur,+GA+30033&panel=1&f=d&fb=1&dirflg=d&geocode=%3BIe3k4LzwjG-R https://maps.google.com/maps?ie=UTF-8&gl=us&glp=1&daddr=Georgia+Public+Health+Laboratory,+1749+Clairmont+Rd,+Decatur,+GA+30033&panel=1&f=d&fb=1&dirflg=d&geocode=%3BIe3k4LzwjG-R https://maps.google.com/maps?ie=UTF-8&gl=us&glp=1&daddr=Georgia+Public+Health+Laboratory,+1749+Clairmont+Rd,+Decatur,+GA+30033&panel=1&f=d&fb=1&dirflg=d&geocode=%3BIe3k4LzwjG-R

Georgia Department of Public Health Page 2 of 2

Serological Immunoassay Lease and Services eRFQ 40500-DPH0000066

PARTICIPANTS TELECONFERENCE INSTRUCTIONS

DATE: Thursday, February 6, 2014

TIME: 1:00 PM to 2:00 PM EST

CONFERENCE DIAL-IN NUMBER: 1-888-363-4734

PARTICIPANT ACCESS CODE: 6744425

To join the teleconference call:

1. Dial the toll-free phone number, 1-888-363-473

2. At the prompt, enter the seven (7) digit access code 6744425, followed by the # sign, then

3. Press #, and

a. If you are joining the conference call early or a few seconds prior to the start (preferred), you will be asked to “please stand by” and placed on hold until the host starts the call

b. If you are joining the conference call after its start or while in progress, you will be asked to identify yourself—clearly state your full name and the company you represent

c. Exiting the conference call while it is still in progress does not require you to announce your exit or alert the host

IMPORTANT NOTE:

To minimize unintended or extraneous background noises, please place your phone on mute when you are not speaking.

Remember to release the mute function when you are ready to speak; and re-engage the mute when you are finished speaking

*Please follow your manufacturer’s instructions for muting and un-muting your phone.

Revised 02/11/2011 SPD-SPR001

State Entity Name: Georgia Department of Public Health RFQ Name: Serological Immunoassay Lease and Services RFQ #: 40500-DPH0000066

BIDDERS/OFFERORS CONFERENCE AGENDA

Thursday, February 6, 2014 | 1:00 – 2:00 PM 1749 Clarimont Road | Decatur, GA 30033

Toll free dial in #: 1-888-363-4734 Participant’s Access Code: 6744425

Welcoming Remarks

Introductions

1. Remarks and introduction of the panel members

2. Introductions of audience and company represented

General Information

1. Sign-In Sheet (2 Business Cards) and Hand-outs (Agenda and Q&A)

2. Please speak slowly and clearly

3. Published Transcripts or meeting notes (if applicable)

a. Posted on Georgia Procurement Registry with RFQ.

b. The transcripts/notes will include questions and responses provided today, and attendees.

4. Meeting Rules-

a. It is imperative that you respect the process of this procurement and not speak with staff members during this meeting or in regards to this proposal outside of this meeting.

b. Please field any questions through me.

Q&A Session

1. How to Address Questions

2. Responses

a. Immediate

b. Delayed

c. Addendums

Reminders

1. Deadline for written questions: Friday, February 7, 2014 by 5:00 PM EST

2. DPH response to written questions, Tuesday, February 11, 2014.

3. Event Closing Date: As posted on the GPR (Thursday, February 13, 2014)

4. Proposal Submittal Instruction: Mandatory submission via TGM. Proposals via any other transmission method, i.e., email, US Postal, courier, etc., will not be accepted—NO exceptions!

Closing Remarks

1. Resources:

State Purchasing: www.statepurchasing.doas.georgia.gov Georgia Procurement Registry: http://ssl.doas.state.ga.us/PRSapp/index.jsp

Issuing Officer, Name: Margie Preston eMail Address: mapreston@dhr.state.ga.us

1.

http://www.statepurchasing.doas.georgia.gov/ http://ssl.doas.state.ga.us/PRSapp/index.jsp mailto:mapreston@dhr.state.ga.us