Minutes

Meeting Name: Optional Bidders/Offerors Conference and Call (CC) Date/Time: Thursday, February 6, 2014 1:00 PM - 2:30 PM (EST)

Event Name/ID Serological Immunoassay Lease & Svcs-eRFQ 40500-DPH0000066 Location: 1749 Clairmont Road | Decatur, GA 30033

Facilitator: Margie Preston, Issuing Officer Dial-In # 1-888-363-4734

Attendees/Suppliers: Charlotte Clarey, Bio-Rad Laboratories Attendees/DPH: Dr. Tonia Parrott, GPHL Chris Brownfield, DiaSorin Kimberly Kilgour, GPHL Jeff Hannigan, Gold Standard Diagnostics Patricia Barnes-Thomas, GPHL

AGENDA TOPIC(S) DISCUSSION(S) NOTES

I. Welcome Remarks Issuing Officer (IO) opened the conference call line and meeting at 1:00 PM and clearly stated the name and purpose of the optional Bidders/Offeror’s Conference meeting and conference call (CC).

II. Introductions Introduction of attendees present at 1749 Clarimont Road | Decatur, GA location and on the phone

Attendees and call-in participants listed above

III. General Information & Overview

Attendees were reminded to sign-in and/or clearly state the organization’s and representative’s name for recording purpose.

Published Transcripts/Meetings Notes

Meeting minutes are being recorded and will be published to the Georgia Procurement Registry (GPR) or made available upon request.

Supplier’s questions asked during this Bidders/Offeror’s Conference and/or emailed to the IO will be published on the GPR as indicated in Section 1.4 Schedule of Event DPH Response to Written Questions, of the eRFQ document.

Meeting Rules It is imperative that you respect the process of this procurement and not speak with staff members during this meeting or in regards to this proposal outside of this meeting.

Please field any questions related to the bid and the bid process through Margie Preston, Issuing Officer.

Technical questions should go directly through the DOAS Procurement Help Desk

Failure to comply with the communication guidelines may result in disqualification of the supplier’s proposal for this event.

IV. Q&A Session: IO explained the process and format for submitting questions pertaining to the event. DPH response to the bidder/offeror’s questions will be accompanied by an Addendum form. The Addendum form must be signed and

See attached “Supplier’s Q & A” Document for related questions and DPH response

MINUTES: OPTIONAL BIDDERS/OFFERORS CONFERENCE AND CALL (CC) 02/06/2014

Georgia Department of Public Health Page 2 of 3 Serological Immunoassay Lease and Services | eRFQ 40500-DPH0000066 included/uploaded with the bidder’s proposal response. The questions and DPH responses below, that were posed during the bidders/conference call, will be published to the GPR on following the deadline to submit written questions (February 7, 2014, 4:00 PM (EST)) but on or before DPH deadline to respond (February 11, 2014, 4:00 PM (EST)).

Mandatory/Requirements Questions

Bidders must provide a response to ALL mandatory questions/worksheets and upload all required attachments, i.e, Attachment E Mandatory Response

Worksheet, Attachment F Cost Worksheet, and other required attachments.

Failure to respond to any of the questions on the Mandatory Worksheets, or to submit the required supporting documents as described in the eRFQ, will result in automatic disqualification of the bidder’s proposal.

Proposal Submission Suppliers must be registered TGM users to respond to an open event.

Suppliers not sure of their current vendor/supplier number or TGM access sign-on information, may contact the DOAS Procurement Help desk directly at 404.657.6000.

The requirements and the proposal submittal Instructions of this Bid Event are outlined in Attachment A – State Entity eRFQ document

Bidders must submit the proposal and all required supporting documents electronically via Team Georgia Marketplace (TGM) by the bid’s closing deadline, February 13, 2014 or as published on the Georgia Procurement Registry (GPR). There is absolutely NO exception to the aforementioned submission guideline—proposals submitted/delivered other than electronically via TGM, i.e., Fed-Ex, UPS, email, US mail, courier, or other delivery method, will not be accepted by DPH for consideration.

Proposals may be edited or changed up to the event closing date/time.

Please note, the DPH does not have access to view or retrieve the proposal or supporting documents until after the closing deadline.

For technical questions related to registration and/or access to the TGM, or how to navigate the system, etc., please contact the Georgia Department of Administrative Services (DOAS) Customer Service Help Desk directly at 404- 657-6000 or via email at procurementhelp@doas.ga.gov .

V. Reminders:

07/07/14 Deadline to submit written questions to DPH 07/11/14 DPH response to suppliers’ written questions (on or before)

Refer to the GPR for the most current event submission and closing deadline) mailto:procurementhelp@doas.ga.gov

MINUTES: OPTIONAL BIDDERS/OFFERORS CONFERENCE AND CALL (CC) 02/06/2014

Georgia Department of Public Health Page 3 of 3 Serological Immunoassay Lease and Services | eRFQ 40500-DPH0000066

07/13/14 Event’s closing date or as posted to the GPR

Reminder: All communications/questions pertaining to an open event must be emailed directly to the Issuing Officer, Margie Preston at mapreston@dhr.state.ga.us or via phone at 404.232.1141.

VI. Questions: See Supplier Q & A document mailto:mapreston@dhr.state.ga.us