Cost Proposal Worksheet v2

Instructions

Offerors must complete the budget details and justification in its entirety, no exceptions. Missing, incomplete, or inconsistent information can result in delays, disallowance of certain expenditure(s), in part or whole, and/or proposal disqualification.

The following detailed/line by line instructions for the Cost Proposal and Budget Details Justification Worksheet(s) are designed to facilitate ease of use in submitting pricing proposal. Please read the instructions entirely.

Except for the date and company information fields, the Cost Proposal Worksheet (Tab2) is password protected. This worksheet contains the proposed budged summary and is automatically populated by data entered into corresponding fields on the Budged Details and Justification worksheet (Tab3)

The Cost Proposal Worksheet has limited access and cannot be manually changed. To reconcile data populated to Tab 2, double check figures entered on Tab 3 to ensure data accuracy.

Offeror MUST complete all yellow highlighted fields on Tab 2 Cost Proposal Worksheet

Offeror is required to list all line items and provide justification, per the instructions, for each expenditure. Failure to provide justification may result in disqualification of the line item, expense, and/or proposal.

Please follow the line-by-line instructions below for completing this worksheet.

11 D Personnel Position Type/Title Enter the description or title of each position that will be assigned to work on the corresponding program. Also indicate if the position is full-time (FT) or part-time (PT). Do not list non-paid or volunteer positions in this section.

12 E Employee Name Enter the employee's first initial/last name (if available). Entries here must be supported by resumes' and job descriptions provided in response to the corresponding eRFx/contract agreement (where applicable).

13 F Annual Salary:

Enter 100% of the annual salary for this position/employee; even if the position/employee is assigned to work on multiple programs for this project. The annual salary relative to the individual program is automatically calculated in in the annual cost(s) field (Column I), which is predicated on the percent of program effort (Column H).

14 G Project (% of effort spent on the entire project):

Enter the percent of time the position/employee is expected to be allocated to this contract as a whole, during the term of this agreement. The employee's time allocation includes the sum total of time spent working on all activities/seminars outlined in the agreement.

15 H Program: % of effort spent per this specified activity only Enter the percent of time the position/employee will be assigned to work on this specific activity during the contract period. The sum total of the position's/employee's annual salary for all assigned activities shall not exceed 100% of the time allocated for the entire project.

16 I Annual Cost(s):

The field requires no manual entry. The annual personnel costs for this position/employee is set to automatically calculate by dividing the annual salary rate (Column E) by the program % of effort (column G).

17 J Justification:

Enter a description of the specific program's need(s), to include an explanation of how costs were estimated. Describe the job's function and/or how supplies/equipment will be utilized.

1. Offerors are required to provide a line item budget and narrative justification for all requested costs using the Budget Detail and Justification Worksheet provided (Tab 3).

2. A narrative budget justification (column J) is required for all budget line item details. The budget narrative must describe in sufficient detail exactly how the offeror calculated each of its budget line items and category totals. If additional space is needed, please cross reference each budget narrative with the corresponding budget line item and category/section.

3. Line items without valid justification can result in proposal disqualification either in part or whole.

18 D Supplies Item Description:

Enter on separate lines, supplies and materials expected for one-time usage. List program specific supplies under the related program(s) in the space provided. Supplies and materials may include but may not be limited to, pamphlets, brochures, etc. For specific rules related to covered supplies and materials, refer to the OMB Circular A-133: Cost Principles for Non-Profit Organizations.

19 E Rate/Cost:

Enter the rate/cost per each unit of measure 20 F Unit of Measure:

Enter the specified unit of measure (UOM), i.e., each, package, lot, daily, monthly, quarterly, annually, etc.

21 G Total # of Units:

Enter the quantity or the total number of units per year 22 I Annual Cost(s):

This field requires no manual entry. The annual cost(s) for "Supplies" is set to automatically calculate by multiplying the rate/cost per unit (Column E) by the total # of units/quantity, (Column G).

Enter on separate lines supplies and materials expected for one-time usage. List program specific supplies under the related program(s) in the space provided. For specific rules related to covered supplies and materials, refer to the OMB Circular A-133: Cost Principles for Non-Profit Organizations.

26 E Rate/Cost:

Enter the rate/cost per each unit of measure 27 F Unit of Measure:

Enter the specified unit of measure (UOM), i.e., each, package, lot, daily, monthly, quarterly, annually, etc.

28 G Total # of Units:

Enter the quantity or the total number of units per year 29 I Annual Cost(s):

This field requires no manual entry. The annual cost(s) for "Other" is set to automatically calculate by multiplying the rate/cost per unit (Column E) by the total # of units/quantity, (Column G).

Enter the reason(s) for travel. For specific rules related to travel rules, refer to the OMB Circular A-133: Cost Principles for Non-Profit Organizations.

33 E Location:

Enter the starting location or city of origin (from) and the destination city/location (to).

34 F Item/UOM:

Enter the specified item or unit of measure (UOM), i.e., mileage, hotel, per diem, etc. For specific rules related to travel rules, refer to the OMB Circular A-133: Cost Principles for Non-Profit Organizations.

35 G Total # of Units:

Enter the quantity or the total number of units expected per year 36 I Annual Cost(s):

This field requires no manual entry. The annual cost(s) for "Travel" is set to automatically calculate by multiplying the rate/UOM (Column G) by the total # of units/quantity (Column H).

Must not exceed 10% of total administrative costs Must not include costs already listed or otherwise accounted for in other categories Examples of indirect costs include but is not limited to: ____________________________________

NOTE: The calculated cost per unit (activity, i.e., seminar, workshop, report, etc.) is based on the number of minimum activities required in the eRFx/agreement and is used for monthly reporting and invoicing. The monthly invoicing amount must be adjusted where the Contractor completes greater than the minimum number of required activities.

&C&"Arial Narrow,Bold"&12ATTACHMENT G Cost Proposal&"Arial Narrow,Regular"&10 &A &LGeorgia Department of Public Health Sexual Violence Prevention Education II eRFP #40500-DPH0000049&RPage &P of &N Printed on &D OMB Circular A-133 Circulars: Budget | The White House Office of Management Budget (OMB)

Cost Details

Explain cost/pricing variables, i.e., test type, volume, etc.

&C&"Arial Narrow,Bold"&12ATTACHMENT F Cost Proposal&"Arial Narrow,Regular"&10 &A Worksheet &LGeorgia Department of Public Health Serological Immunoassay Lease & Service, eRFQ 40500-DPH0000066&RPage &P of &N Printed on &D

Cost Proposal Worksheet

&C&"Arial Narrow,Bold"&12ATTACHMENT G Cost Proposal&"Arial Narrow,Regular"&10 &A &LGeorgia Department of Public Health&RPage &P of &N Printed on &D No Yes (Authorization for ETF must be attached or on file

Budget Summary

Sheet1