Pre-Bid Slides DNR Sandy Point Janitorial.pdf

Charles Bailey, DGS Procurement Officer

BPM035033

JANITORIAL SERVICES AT

SANDY POINT STATE PARK

❖ Solicitation document can be downloaded free of charge.

❖ Go to https://procurement.maryland.gov and click the eMMA link on the left.

❖ New vendors can register for free by clicking the link on the eMMA homepage.

❖ If you need assistance, email emma.helpdesk@maryland.gov.

•Only information communicated by the Procurement Officer in writing will be the official position of the State of Maryland.

•Changes to the specifications and clarifications will be posted with the solicitation on eMMA as amendments.

•All amendments must be acknowledged by the bidder.

•Each amendment creates a new Round. If an amendment is issued after your bid has been submitted, move your bid forward to the new Round.

Invitation for Bids

Minimum Qualifications

•The award of this contract shall be made to the responsible bidder who submits the lowest responsive bid.

•Meeting the minimum qualifications is part of the responsibility determination.

•The solicitation has a required questionnaire to address the 2 minimum qualifications.

•Reference checks must demonstrate that your company meets the minimum experience requirements.

Company Requirements

•Must be in good standing with SDAT and remain so throughout the contract.

•Must be registered with the Office of the Comptroller of Maryland under the company name that appears on your bid.

• Out-of-state companies must have a resident agent in Maryland.

Minimum / Living Wage •This will be a Tier 1 Living Wage contract.

•The Tier 1 Living Wage is currently $15.13/hour and is adjusted yearly.

•The Minimum Wage is currently $13.25/hour with scheduled increases through January 1, 2025.

•Neither of those rates is specific to janitorial service or any service category.

•Bidders must account for projected increases in labor and overhead costs in their yearly billing rates. No adjustments will be given during the contract.

Scope of Work

• Seasonal coverage, May - September, 7 days per week:

• 7 bathhouses, restrooms, and comfort stations:

• Full-service cleaning between 9 PM - 5 AM

• Daily monitoring Saturdays, Sundays, and State holidays, minimum of 3 male & 3 female staff, 9 AM - 8 PM

• Contractor must provide on-site transportation

• The State will provide cleaning supplies listed in IFB Sec. 2.2.3

•Other cleaning products must be purchased through BISM to the extent they are available

• Environmentally Preferable Purchasing requirements apply to all State contracts over $200,000

Bid Submission

•eMMA Pricing Tab: 5 lines for total yearly price for all services. Must bid all lines.

•Required attachments:

•Attachment C – Bid Affidavit

•Attachment F - Living Wage Requirements Affidavit

•Attachment H – Conflict of Interest Affidavit

• Attachment K – Mercury Affidavit

•Attachment S – Company Profile/References

Bid Submission •Legal Action Summary

•List of current and past contracts with the State of Maryland

•Attachments M (Contract), N (Contract Affidavit), and O (Hiring Agreement) are only required upon notice from the Procurement Officer.

•Additional documents may be required by the Procurement Officer after the bid has closed.

•All requested information must be provided within the given time frame, or your bid may be rejected.

Deadlines •Questions must be sent to the Procurement Officer by email no later than January 17th.

•Deadline for bid submission in eMMA is Friday, January 27th at 4:00

PM .

•Bids may be submitted anytime up to the deadline.

•No other submission method will be accepted (email, courier, etc.).

•Vendors who decide not to bid are encouraged to complete the No Bid Notice and email it to the Procurement Officer.

Questions

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