Pre-Bid Sign In and Minutes.pdf

Pre-Bid Conference Minutes

CONTRACT #: V-EAS-22060-M

CONTRACT NAME: Roof Replacement at MDOT MVA Easton Branch

DATE OF CONFERENCE: July 19, 2022

TIME: 10:00 AM

RECORD OF ATTENDEES: All attendees present are listed on the “Sign-In Sheet” as an attachment to this document.

INTRODUCTION:

Kelli Gower, Procurement Officer

Gil Goldenberg, Project Manager

PURPOSE:

The purpose of this Pre-Bid was identified to clarify any questions or concerns bidders may have regarding the specifications or scope of work. The Minutes and Vendor Log-In will be shared on eMMA proceeding this meeting. Following the closing of the Questions Due Date, all responses to the questions received, and changes to the IFB, will be published on and will supersede the original IFB and will become part of this solicitation.

Nothing stated at the Pre-Bid conference may change the Invitation for Bid (IFB) unless a change is made by the MDOT MVA by written addendum.

TOPICS OF DISCUSSION:

➢ BID INFORMATION:

o Bids are due no later than 2:00 p.m. local time, on August 5, 2022.

o Late bids will not be accepted.

o Bid results are posted on eMMA at closing. Please reference IFB Section 4.7.

➢ SUBMISSION INSTRUCTIONS:

o All bid responses must be submitted through eMaryland Marketplace Advantage

(eMMA), the State of Maryland’s procurement website.

o Bids will not be accepted by email, fax, U.S. Mail, or hand delivery.

o You must be registered and logged in to submit a bid on eMMA.

o Please give yourself time to submit. If you have issues with submitting, you must contact the eMMA help desk. MDOT MVA is not responsible for late submissions.

➢ IMPORTANT INFORMATION:

o By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer.

o Pre-Construction meeting to be schedule after notice of award is issued to discuss scope of work, expectations, and deliverables.

o All products must be purchased through BISM and approved by MDOT MVA

Office of Environmental Compliance.

o Please note that the company name you submit your bid in, must match exactly as your company is registered in the State of Maryland with the Office of the

Comptroller and the Department of Assessments and Taxation.

➢ MBE GOALS:

o This contract has 15% MBE goal.

o Forms A and B must be filled out in their entirety and submitted with Bid.

o Bidder is responsible for ensuring the sub-contractor is certified in the identified area by visiting the MDOT MBE website at https://marylandmdbe.mdbecert.com/.

o Bidder cannot just select an MBE and add them to the form. They must first contact the vendor and confirm the vendor is interested in the opportunity.

o Missing forms, missing information, or incorrect information submitted could deem the Bidder not susceptible for award.

➢ THINGS TO CONSIDER:

o The Contractor must be a GAF Certified Installer.

o All documents listed in Table I as “Submit with Bid” must submitted with Bid, or the Bid maybe be deemed non-responsive and not susceptible for award.

➢ BASIS OF AWARD:

The Contract will be awarded to the responsible bidder submitting the most favorable responsive evaluated bid price.

ATTENDEES WERE INVITED TO ASK ANY QUESTIONS REGARDING THE BID

No questions were asked. However, Bidders were advised to submit any questions as directed in the IFB.

https://marylandmdbe.mdbecert.com/

GIL GOLDENBERG, PROJECT MANAGER WAS INTRODUCED TO ANSWER ANY

TECHNICAL QUESTIONS REGARDING THE SCOPE OF WORK. NO QUESTIONS WERE

ASKED.

PRE-BID CONFERENCE WAS CONCLUDED AND VENDORS WERE INVITED TO

THE ROOF TOP FOR THE SITE VISIT.