Pre-Bid_RFQQ 2024 0911- Stormwater Testing.pdf

Marianna Adams, Procurement Coordinator Brad Archbold, Environmental Services October 02, 2024

Stormwater Testing Services

RFQQ 2024-0911

Pre-B id Conference

PRE-BID ADMINISTRATION

• TEAMS meeting

• Washington’s Electronic Business Solution (WEBS) https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on WSDOT.

Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• Introductions

• Agency overview

• Current bidding opportunity

• Additional resources

INTRODUCTIONS

Please type your name and your firm’s name in the chat.

Stormwater Testing Services

Current Bidding Opportunity

Procurement Scope:

BACKGROUND

The Washington State Department of Transportation (WSDOT) conducts statewide sampling for National Pollutant Discharge Elimination System (NPDES) stormwater monitoring, NPDES water quality assessment, research, and project support purposes.

Produce scientifically credible data that represent discharges from WSDOT’s various land uses.

Provide information that can be used by WSDOT for designing and implementing effective stormwater management strategies for Washington’s highways.

Provide data that can be used to inform WSDOT’s Highway Runoff Manual (HRM).

CONTRACT AWARD STRUCTURE

Single Award Based on Highest Scoring Bidder (ASB) & Successful Contract Negotiation.

BID EVALUATION SUMMARY

Page 8 of the Competitive Solicitation Document

EXHIBIT B – TECHNICAL REQUIREMENTS

EXHIBIT C – Cost table

STATE PROCUREMENT PRIORITIES

Summary:

• 10 points for certifying, the Bidder does NOT require its employees to sign or agree to mandatory individual arbitration clauses, class, or collective action waivers.

• 10 points if a certified Washington Small Business.

• 10 points if a certified Veteran-owned business.

• If you are not certified, but feel you would qualify, please see Section 6.2 for additional information on how to register.

EXHIBIT D - CONTRACT

• Contract term: Initial term is through 06/30/2025 with WSDOT’s option to renew for 6 additional 1-year terms. Pricing based on the Bid Price Submitted.

• Standard Insurance requirements:

• Commercial General Liability (CGL) $1 Mil/$2 Mil aggregate

• Workers’ Comp

• Employer’s Liability $1 Mil Bodily Injury

• Commercial Auto - $1 Mil Per Accident

• Professional Liability (E&O) $2,000,000 per occurrence

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date and time

• Email bid submittals to:

acoacquisitionsubmittal@wsdot.wa.gov with a cc to Marianna.Adams@wsdot.wa.gov

• Provide all completed Exhibits & Requirements in two

(2) electronic files, and the Client Reference forms are received by the Procurement Coordinator prior to the due date. Please review Sections 4.4 through 4.6 for specific Bid Submission information.

This Checklist is Found Pages 11-12 of the

Competitive Solicitation Document

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions by 11:59 pm (PST) October 9th, 2024.

• Q&A are posted in WEBS – October 15th, 2024.

• Some Q&A may lead to solicitation amendments

TIMELINE AND NEXT STEPS

Wednesday, October 9th, 2024, by 11:59 PM

PST

Q & A Period Ends

Monday, October 28th, 2024, by 11:59 PM PSTBid Deadline

Thursday, November 7th, 2024ASB

No sooner than Wednesday, November 27th, Contract Award

COMPLAINTS, DEBRIEFS, & PROTESTS

Complaints

• Complaint period ends 5 business days before the bid due date.

Debrief Conferences

• Bidders have 3 business days to request a Debrief Conference after announcement of Apparent Successful Bidder(s).

Protests

• Must have participated in debrief conference

• Bidders may protest the award only for three reasons:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the Competitive

Solicitation.

ADDITIONAL RESOURCES

• WEBS

• Statewide Payee Desk

• Home - Washington APEX Accelerator, formerly Washington PTAC

• OMWBE

• Washington Department of Veterans Affairs

• Washington Department of Revenue

• Washington Secretary of State https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonapex.org/ https://washingtonapex.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

Marianna.Adams@wsdot.wa.gov (360) 705-7661 wsdot.wa.gov

THANK YOU