PRE-BID MEETING SIGN-IN SHEET.pdf

This is a Pre-Bid Meeting Sign-In Sheet for IFB No. B108440-EY, Springfield Road Sanitary Sewer Improvements, administered by York County, Virginia. The project encompasses the installation of approximately 2,850 linear feet of 8-inch PVC SDR-26 gravity sewer piping, 14 pre-cast concrete manholes, 135 linear feet of 6-inch PVC SDR-26 piping, 4-inch lateral connections and cleanouts, erosion and sediment controls, traffic control measures, trench excavation and backfill, pavement restoration, driveway repairs, and fence repairs across three distinct extensions. The pre-bid meeting was held on March 4, 2026, at 10:00 AM at the construction entrance near the end of Springfield Road in Williamsburg, Virginia. Nine attendees representing eight contracting firms participated, including representatives from Henry S. Branscome LLC, Toano Contractors Inc., Tnemec/TSE, Rain For Rent, Suffolk Utility Construction, Howard Brothers, and David Nice Builders. Sealed bids were due March 24, 2026, extended to March 26, 2026, at 2:30 PM EST. Substantial completion is required within 180 calendar days and final completion within 210 calendar days from Notice to Proceed, with liquidated damages of $300 per calendar day for delays beyond each milestone.

Award will be made to the lowest responsive and responsible bidder based on total base bid price. Contractors must hold a current Virginia Class A Contractors License and demonstrate a minimum of four years in construction experience with at least two similar projects completed within the past four years. Required bonding includes a Bid Bond equal to five percent of the total bid amount and Performance and Payment Bonds equal to one hundred percent of the contract price upon award. Insurance requirements include Commercial General Liability with minimum limits of $2,000,000 general aggregate, Business/Personal Automobile Liability of $1,000,000, Workers' Compensation at Virginia statutory benefits, Excess Third-Party Liability of $5,000,000, and Pollution Liability of $1,000,000 per claim, with York County named as additional insured on a primary and non-contributory basis. The solicitation documents contain no set-aside designations, disadvantaged enterprise requirements, restrictions on contractor eligibility based on organizational type, or identified incumbent vendors. An escrow account option is available for construction contracts valued at $200,000 or more under Virginia Code Section 2.2-4334.