Pre-Bid Meeting Minutes & PLAN HOLDERS as of 10-22-26.pdf

Division of Soil Conservation and Water Quality

Cover Page: Pre-Bid Minutes, Questions, Addenda

To: All plan holders From: Tracy Blocker, Division

Pages: 7 Phone: 515-344-6279

Re: Car833409A Nutrient Reduction Wetland (Bid 26-10) Date: October 22, 2026

Comments:

• Addendum NONE -

• Pre-Bid Meeting Minutes 2-5

• Pre-Bid meeting attendance list 6

• Updated plan holders list 7

• Electronic files for grading can be obtained by e-mail by contacting Jon Rosengren with Bolton & Menk at 515-425-4403 or jon.resengren@bolton-menk.com.

- END OF COVER PAGE -

CAR833409A COUNTY WETLAND PROJECT

CAR833409A - BID NO. 26-10

PREBID MEETING

October 6, 2026 - 11:00 AM

Carroll Public Library, 118 E 5th ST, Carroll Pre-Bid TEAMS Link https://teams.microsoft.com/meet/279493272633320?p=6UDK2Sb6iFzQd9p6V2

Pre-Bid TEAMS Call-in +1 469-998-7627, Code 757312285#

Opening date and time: Tuesday, October 27, 2026, beginning at 3:00 PM

Tracy Blocker, Division of Soil Conservation and Water Quality (Division) opened the meeting.

No contractors RSVP’d that they would attend in person, so the meeting was held entirely virtually.

A) Introductions

• There are three projects being bid at this time:

1. This one in Carroll County

2. One in Clay County

3. One in Emmett County, which is a re-bid

• This wetland project is funded as part of the Water Quality Initiative that is being used to help implement the Iowa Nutrient Reduction Strategy.

Accessing the posting:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa&tab=PHX_NAV_Sourci ngOpenForBid&tmstmp=1786368048168

Keyword: Wetland, search

View PDF page 6:

B) Bidding

1. Time of Completion:

a) All work except for seeding: 09/01/2027

b) STRUCTURE seeding: 12/15/2027

c) BUFFER seeding: 12/15/2027

d) Note seedings must be done in the seeding window as specified in the Construction

Specification IA-006 Seeding and Mulching for Protective Cover.

2. Liquidated Damages:

a) There are liquidated damages provisions in the contract, absent a No-Fault Extension.

b) All work except for seeding - damages $175 per day

c) Structure seeding - damages $125 per day

d) Buffer seeding - damages $125 per day

3. Taxes:

No sales tax for materials purchased https://teams.microsoft.com/meet/279493272633320?p=6UDK2Sb6iFzQd9p6V2 tel:+14699987627,,757312285 https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa&tab=PHX_NAV_SourcingOpenForBid&tmstmp=1786368048168 https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=DASIowa&tab=PHX_NAV_SourcingOpenForBid&tmstmp=1786368048168

4. Measurement and Payment:

a) Measuring & Calculating: The specifications describe the method to be used in measuring and calculating the payment quantities for each work item. Including items that are subsidiary.

b) Payments will be made on the basis of monthly estimates from the engineer

c) Mobilization will be paid as a percentage of the lumpsum bid amount, prorated based on the percentage of work completed.

d) Materials stored on site; 97% of cost with invoice

e) Payments will be made in amounts equal to ninety-seven percent (97%) of the value of work completed. (In most cases)

5. Method of Bidding:

UNIT PRICE:

a) This is a unit price contract

b) Bidders shall submit unit price for each bid item covered by the specifications. Prices shall cover complete work and include all costs incidental thereto unless otherwise indicated.

c) The base bid includes 20 engineer’s line items. IMPACS will have 21.

d) A separate Document CC Schedule of Prices WORKSHEET was provided

e) Any questions that should be considered as part of an addendum must be submitted in writing by October 14, 2026 by 3:00 PM.

f) The Division will make every attempt to issue any necessary addenda no later than the day after the last date for questions. If an addendum is sent, you must acknowledge that you received it on page 2 Document CC Proposal-Acknowledgement-Affidavit

g) Scope of Work: If the Scope of Work changes, this will be addressed with an Amendment or Change Order

6. Submission of Bids, Proposal-Acknolwedgment-Affidavit and Bid Security:

a) Bids must be submitted within IMPACS no later than 3:00 PM 10/27/2026

b) Upload under Vendor/Supplier Attahments

1. Proposal-Acknolwedgment-Affidavit (Document CC pages 1-3) and must be signed by a legally authorized representative of the Bidder, notarized with stamp and Addedum acknowledged

2. Bid Bond (Document EE, including POA)

3. One PDF file with all pages is preferred

4. Certified checks must be delivered to IDALS 3 hours in advance of the opening.

c) If forms are not accurately completed, this shall prevent the reading of that Bidder's bid.

d) Multiple bids: If you submit bids for multiple projects but do not wish to accept all projects for which you are the apparent low bidder, you must notify Tracy Blocker by email at tracy.blocker@iowaagriculture.gov at least 30 minutes prior to bid closing and follow up with a phone call.

NOTE: If an addedum is issued after you enter susmbit your bid, IMPACS will withdraw your bid.

e) All Water Resources wetland bids closing that day will be opened beginning at 3:00 PM.

f) To hear the bids read aloud dial in by phone +1 469-998-7627, Code 910454647#

g) Bids may NOT be mailed nor hand delivered.

mailto:tracy.blocker@iowaagriculture.gov

7. Evaluation of bids and award of Construction Contract:

a) Nutrient Reduction Wetland Project shall be awarded to the lowest, responsible, responsive bidder as determined by the Division.

b) In evaluating the bids:

1. alternates,

2. bid price,

3. experience,

4. contracts in default,

5. responsibility of the Bidder,

6. and similar factors in determining which bid it deems to be in the best interest of the

Division for the project

7. Bid tabulations for this Nutrient Reduction Wetland Project will be prepared the week following the Bid Opening and distributed to all Bidders and plan holders

8. Bidder's Qualifications:

All Bidders shall meet the following qualifications:

1. Contractors are required to be registered with the Iowa Department of Inspections, Appeals, & Licensing (DIAL) (14 days)

2. Bidders shall submit a statement of Bidder’s qualifications:

a) including experience,

b) contracts that are in default,

c) available equipment,

d) personnel,

e) and financial ability to perform the work (Section 2 of Document BB)

9. Execution of Contract:

1. Within fourteen (14) calendar days from the date of receipt of the Notice-of-Award, the party to whom the Project is awarded shall be required to:

execute the Contract;

obtain the appropriate insurance coverage and Performance/Payment Bond;

provide their Iowa Department of Inspections, Appeals, & Licensing (DIAL) Public

Registration Number;

and submit the Construction Progress Schedule (Document JJ)

Failure of the Bidder to execute the Contract, the Division may, at its option, consider the Bidder in default, in which case the bid security accompanying the bid shall become the property of the Division.

3. The Division, within fourteen (14) days of receipt of an acceptable and properly executed

a) Performance/Payment Bond,

b) certification of acceptable insurance coverage,

c) and properly executed Contract;

shall sign the Contract and return to such party an executed copy of the Contract. Should the Division not execute the Contract within such period, the Contractor may, by submitting written notice, withdraw the signed Contract, effective upon receipt of the notice.

4. The Notice-to-Proceed shall be issued within five (5) days of the execution of the Contract by the

Division, provided that the Construction Progress Schedule has been accepted by the Division.

a) May not purchase materials until you receive a Notice to Proceed

b) Pre-construction meeting must be held no more than 7 days in advance of construction starting.

10. Questions and Addenda:

a) Any oral interpretations given shall be valid only if confirmed by written addendum. All interpretation requests should be addressed in writing and received no later than 3:00 PM October, 14 2026.

b) Questions concerning interpretation or intent of the Plans and Construction Specifications should be directed to:

Brandon Short with Bolton & Menk, brandon.short@bolton-menk.com 515-509-9296 and must copy Tracy Blocker: tracy.Blocker@iowaagriculture.gov with the Division.

c) All other questions concerning the Contract Documents should be addressed to

Tracy Blocker, Division: 515 344-6279 or tracy.Blocker@iowaagriculture.gov.

The Division reserves the right to revise or amend the Contract Documents prior to the date set forth for receipt of bids. Such revisions and amendments, if any, shall be announced by an addendum or addenda to the Contract Documents.

• Copies of such addenda shall be furnished to all plan holders.

• Bidders are required to acknowledge receipt of any addenda by listing such addenda in the Proposal (Document CC).

C) Engineer’s Discussion:

• Only one contractor attended the pre-bid meeting, via Teams.

• Bolton &Menk answered questions from the landowner regarding the project details.

• There were no additional questions from the contractor that participated via Teams about the project.

• Prospective bidders should refer to the Bid-Book for information about the project, and how to submit a complete bid.

• No follow up questions or clarifications regarding the project have been received.

• An Addendum will not be issued.

mailto:brandon.short@bolton-menk.com

Bid No.: 26-10

Tuesday, October 6, 2026 11:00 AM 118 E 5th ST Carroll 515-344-6279

Name City State Email Phone

1 Tracy Blocker Des Moines IA 50309 tracy.bruun@iowaagriculture.gov 515-344-6279

2 Sara Smith Des Moines IA 50309 sara.smith@iowaagriculture.gov 515-422-7335

3 Brandon Short, Ames IA brandon.short@bolton-menk.com (515) 509-9296

4 Ken Snyder snyderkenny78@yahoo.com

5 Stephanie Hausman

6 Jeff Kestel Storm Lake, IA jeffkestel@gmail.com (712) 299-1998

7 Hausman Dozing

Carroll Public Library

Project ID: Car833409A Nutrient Reduction Wetland

Division

Bolton & Menk

If I can't read your handwritting, I may not be able to send you the addendum or other pertinent information.

Pre-Bid Meeting Sign-in Sheet

Company/Affiliation

Division

Landowner

Landowner

IDDA - WFS

contractor

Division of Soil Conservation & Water Quality - Water Resources Bureau Plan Holders List for Bid as of Project ID 10/22/2026 Bid Opening Name Email Company Street Address City State Zip code Phone

26-10 Car833409A Brice Blair briceblair08@gmail.com B & S Tiling and Excavation 3260 Fletcher Ave Lake City IA 51449 712.210.3049 Mike Cramer mike@centralseeding.com Central Seeding 402-510-2157 Lacey quotes@coleexcavating.com Cole Excavating, LLC 641.823.4700 Jeff Hausman hausmandozing@gmail.com Hausman Dozing LLC 24860 230th ST Carroll IA 51401 515.419.5727 John Healy johnhealy@netins.net Healy Excavating 3483 Perkins Avenue Lakeview IA 51450 712-830-9179 Bruce Vonnahme leroysoninc@gmail.com Leroy and Sons, Inc. 405 Dunlap Street Arcadia IA 51430 712-790-9956 Jake Schulte jacob.schulte@metalculverts.com Metal Culverts, inc. 573-636-7312 Douglas Schmidgall douglas.schmidgall@oldcastle.com Oldcastle Infrastructure 1601 E 39th St N Sious Falls SD 57104 320-391-6336 Lance Davis precisioncorporationqc@gmail.com Precisions Corp 505 Cherry St CT Port Byron IL 61275 3092369072 source1@mbi.build Source 1 (Master Builders of Iowa Plan Room) TORY SCHMIDT TSCHMIDT@TJELECTRICANDCONTROLS.COM TJ ELECTIRC & CONTROLS 200 4TH AVE NE WEST BEND IA 50597 515-341-4071 Dale Vonnahme Vonnahme Const LLP 23087 110th St Carroll IA 51401

26-10 26-11 26-12

10/27/26 3:00PM

Car833409A Cla953734C Emm1003114B