Pre-Bid Conference Minutes - Salomon Building Installation of Accordion Wall Divider for SHC - Updated with Q&A.pdf

State of Maryland

Maryland Department of Health – (MDH)

Salomon Building Accordion Door Replacement for Springfield Hospital Center (SHC)

Pre-Bid Conference Minutes

February 10, 2026

Good Morning, This is the Pre-Bid Conference for Solicitation/IFB Number: eMMA Number: BPM055125 regarding the Salomon Building Installation of Accordion Wall Divider for Springfield Hospital Center.

The date is February 10, 2026. The time is 10:35AM.

My name is Lance Wolf, and I am the Procurement Officer for this solicitation. Please be sure that your name, business name, telephone, address and email address are listed on the sign in sheet, or provide a business card to fulfill record keeping, attendance requirements and it will enable the State to contact you if needed as a result of this meeting.

These proceedings will be posted on eMaryland Marketplace Advantage along with answers to any questions we are not able to answer in today’s proceedings.

The Due Date for this Solicitation is Thursday, February 19, 2026 by 12:00p.m. local time

Invitation For Bids Process (IFB)

The Department intends to make a Single Award as a result of this solicitation. The Contract that results from this

IFB shall be a fixed cost contract.

Bids for this solicitation are only being accepted online via eMaryland Marketplace Advantage at https://emma.maryland.gov/ no later than Thursday, February 19, 2026 by 12:00p.m. local time. Offerors must be registered on eMaryland Marketplace Advantage.

If you have any problems with eMMA, please reach out to the Service Desk at emma.helpdesk@maryand.gov.

Be sure that you have completed and returned all required documents as requested in the IFB.

Please remember that after this Pre-Bid Site Visit and Conference, prospective vendors can have questions answered that may help them understand the IFB, etc. Just keep in mind that the answers to your questions, if they are significant in nature, will be shared with all who received a copy of the specs. Therefore, please allow sufficient time for this to occur. Questions are due no later than Friday February 13, 2026 at 12:00pm.

If you have any questions about the solicitation, please direct them to:

Lance Wolf, Procurement Officer, Maryland Department of Health – Springfield Hospital Center

Email: lance.wolf@maryland.gov https://emma.maryland.gov/ https://emma.maryland.gov/ mailto:emma.helpdesk@maryand.gov mailto:lance.wolf@maryland.gov

Salomon Building Accordion Door Replacement for Springfield Hospital Center (SHC)

Pre-Bid Conference Minutes

February 10, 2026

Only answers received from the Procurement Officer and/or relayed via eMMA communication are the official position of the State. If you receive information relating to this solicitation from any sources other than the

Procurement Officer or eMMA communication and you want it officially confirmed, contact the Procurement

Officer, Lance Wolf. The Procurement Officer may require that you submit the question in writing.

Any information which alters the specifications or the bid submission instructions, or which is likely to affect a vendor’s bid will be issued by the Procurement Officer as a written addendum to the solicitation to everyone who received a copy of the solicitation.

Again, please remember that you are bidding only on the written specifications contained in the solicitation and any written addenda issued by the Procurement Officer and vendors are responsible for obtaining all necessary solicitation documents from eMaryland Marketplace Advantage.

The term of this contract shall be for a maximum of four (4) months (in anticipation of material lead times) with the intent to begin in February 2026 with an estimate contract term end date of June 2026.

Please review the Invitation for Bids along with the Other Attachments on eMaryland Marketplace Advantage.

Here with us we have Keith Livesay, Director of Maintenance.

This project includes the provision of a licensed and/certified contractor to perform the removal of the current accordion door and wall system as well as the Installation of a new Accordion Wall Divider system within the

Salomon Building for Springfield Hospital Center campus.

The floor is now open for questions. Please state your name and the name of your firm at the beginning of each question.

Questions asked at the Site Walkthrough, Pre-Bid Conference and submitted via eMMA or email:

Question: When removing/installing the wall system, if possible, can components of the wall be salvaged or repurposed?

Answer: Yes, generally, the current wall system and its components are intended to be removed but if the system or its components can be reused or repurposed in professional, flush, or seamless manner; please do so.

Question: Is it necessary to remove the ceiling track? Or can it be covered?

Answer: Removing the ceiling track is included in the removal of the current accordion wall and door system.

However, if the new accordion wall system can be installed properly and the ceiling track can be covered in a professional, flush, or seamless manner; it is permitted.

Question: Can you confirm the actual dimensions of the panels being replaced?

Answer: The dimensions of the panels are approximately 48 inches wide and 10 feet high.

Salomon Building Accordion Door Replacement for Springfield Hospital Center (SHC)

Pre-Bid Conference Minutes

February 10, 2026

Question: Can you share site photos of the existing accordion door and wall panels?

Answer: Please see the attachment titled “BPM055125 - Salomon Building Accordion Wall Divider System for

Springfield Hospital Center – Photos”

Question: Please confirm, there is no sprinkler or electrical relocation is anticipated?

Answer: Confirmed, no sprinkler or electrical relocation is anticipated.

Question: Please confirm, what is the finished floor-to-ceiling height at track location?

Answer: Finished height is 10’ high

Question: Please confirm, what is the finished clear opening width (wall to wall)?

Answer: Finished width is 20’ wide