Attachment A4 - SHC Contractor Procedures - Nov 2025.pdf
PDF 368 KB Posted
- Solicitation number
- BPM055125
- Issued by
- Carroll County, Maryland
About this file
This is a contractor procedures document issued by Springfield Hospital Center (SHC), a Maryland Department of Health facility, establishing safety and operational protocols for all contractors, sub-contractors, vendors, and repair personnel working on the SHC campus in Sykesville, Maryland. The procedures apply to all renovation, construction, and repair work regardless of project type or service initiator. All contractors must report to the Administration Building at 6939 4th Street, Sykesville, MD 21784 before proceeding to any work site, where they will sign in, provide a current photo ID, and receive an "Authorized Contractor Badge" that must be worn visibly above the torso at all times. Security will notify the responsible department to escort contractors to their work site, and badges must be returned at the end of the workday. The procedures became effective November 7, 2025, and were approved by William Liston, Director of Environmental Safety & Emergency Management.
The document establishes mandatory safety and conduct requirements for contractors working in the psychiatric facility environment. Contractors must prevent patient access to all tools, equipment, and materials by keeping items secured and ensuring ladders, scaffolding, and lifts are never left unattended during work hours; daily tool counts are required. Contractors must not fraternize with patients and must redirect or report any patient contact to the contract monitor or clinical team. If a patient becomes aggressive or violent, contractors must contact the emergency line at (410) 970-3333 or extension 3333. All patient information is strictly confidential, and photographing patients or disclosing patient information is prohibited; contractors requiring photographs or videography of their work must obtain prior approval from the Chief Operating Officer's office. These procedures are mandatory for all contractor activities on the SHC campus.
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Text version
Springfield Hospital Center
Environmental Safety & Emergency Management
Contractor Procedures
I. Overview:
It is the responsibility of Springfield Hospital Center (SHC) to provide information regarding work safety in a psychiatric facility environment to those contractors, sub-contractors, vendors and others doing renovation, construction, and repair work on the SHC campus. For the safety of SHC employees and patients as well as the contractors, the procedures outlined below must be strictly adhered to at all times. The policy applies to all contractor activities, regardless of the type of work or who has initiated the call for contractor services.
II. Procedure:
a. All contractors, sub-contractors, vendors, and repairmen must arrive at the Administration Building, 6939 4th Street, Sykesville, MD, 21784, before going to any work site. There, SHC security will have them sign in and they must provide a current photo ID. Once signed in, they will be issued an “Authorized Contractor Badge” by security. This badge must be worn at all times, visible and above their torso. The security switchboard will notify the responsible department to come and escort the contractor/vendors to the worksite. At the end of the workday, the contractor/vendor will report back to the Administrative Building and return the badge to the security switchboard.
b. No employee or representative of any contractor/vendor shall fraternize with any patients. If approached by a patient, the contract monitor or designee must redirect the patient or seek assistance from the clinical team.. If a patient becomes aggressive or violent,the contract monitor or designee should call (410) 970-3333 or X3333 from a campus phone or knock the phone off the hook.
c. The contractor must keep all tools, equipment, and materials secured at all times in such a manner as to prevent access to these items by the patient population. When ladders, scaffolding, lifts and the like, are being used during work hours, they shall not be left unattended. A tool
“count” should be performed at the end of the day to assure all items are accounted for.
d. All information and issues involving patients are considered strictly confidential. Photographing of patients or disclosing patient information is a VIOLATION of patient confidentiality. Prior approval must be obtained from the COO’s Office if the contractor is required to photograph or videograph their work.
Approved:
William Liston, Director
Environmental Safety & Emergency Management Department
Date
Effective: 11/2025
November 7, 2025
File details come from the government source that posted it. Updated .