Maryland Department of Health

Springfield Hospital Center

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL PROCUREMENT

REGULATIONS DESCRIBED IN COMAR 21.05.07.

INVITATION FOR BIDS

SOLICITATION # BPM055125

Issue Date: January 29, 2026

Installation of Accordion Wall Divider for Springfield Hospital Center

NOTICE

A Prospective Bidder that has received this document from the Department of General Services’ website or https://emma.maryland.gov, or that has received this document from a source other than the

Procurement Officer, and that wishes to assure receipt of any changes or additional materials related to this IFB, should immediately contact the Procurement Officer and provide the Prospective Bidder’s name and mailing address so that addenda to the IFB or other communications can be sent to the Prospective

Bidder.

This solicitation has been designated as a Small Business Reserve (SBR).

Vendors cannot be awarded the contract if not designated as a Certified Small

Business (CSB).

Minority Business Enterprises Are Encouraged to Respond to this Solicitation https://emma.maryland.gov/

In order to help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, we ask that you take a few minutes and provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this Contract, please email or fax this completed form to the attention of the Procurement Officer

(see the Key Information Sheet below for contact information).

Title: Installation of Accordion Wall Divider for Springfield Hospital Center

Solicitation No: BPM055125 If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

( ) Other commitments preclude our participation at this time.

( ) The subject of the solicitation is not something we ordinarily provide.

( ) We are inexperienced in the work/commodities required.

( ) Specifications are unclear, too restrictive, etc. (Explain in REMARKS section.)

( ) The scope of work is beyond our present capacity.

( ) Doing business with the State of Maryland is simply too complicated. (Explain in

REMARKS section.)

( ) We cannot be competitive. (Explain in REMARKS section.)

( ) Time allotted for completion of the Bid/Proposal is insufficient.

( ) Start-up time is insufficient.

( ) Bonding/Insurance requirements are restrictive. (Explain in REMARKS section.)

( ) Bid/Proposal requirements (other than specifications) are unreasonable or too risky.

(Explain in REMARKS section.)

( ) MBE or VSBE requirements. (Explain in REMARKS section.)

( ) Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section.)

( ) Payment schedule too slow.

( ) Other:

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed.).

REMARKS:

Vendor Name: Date:

Contact Person: Phone ( ) -

Address:

E-mail Address:

SPRINGFIELD HOSPITAL CENTER

IFB KEY INFORMATION SUMMARY SHEET

Invitation for Bids: INSTALLATION OF ACCORDION WALL

DIVIDER FOR SPRINGFIELD HOSPITAL

CENTER

Solicitation Number: BPM055125

IFB Issue Date: January 29, 2026

IFB Issuing Office: MARYLAND DEPARTMENT OF HEALTH

SPRINGFIELD HOSPITAL CENTER

Procurement Officer: Lance Wolf

Springfield Hospital Center

Phone: 410-970-7128 e-mail: lance.wolf@maryland.gov

Contract Monitor: Keith Livesay

Springfield Hospital Center

6655 Sykesville, MD 21784

Phone: 410-970-7061 e-mail: keith.livesay@maryland.gov

Term of Service: February 23, 2026 through June 26, 2026

Options 0

Bids are to be sent to: Via eMMA Solicitation only

Pre-Bid February 10, 2026, at 10:30AM Local Time

Closing Date and Time: February 19, 2026, at 12:00PM Local Time mailto:lance.wolf@maryland.gov file:///C:/Users/lwolf1/Desktop/1%20Projects/All%20Springfield/Dietary%20Split%20Heat%20Pump/keith.livesay@maryland.gov

1.SUMMARY STATEMENT AND GENERAL INFORMATION

The Maryland Department of Health, Springfield Hospital Center (SHC) is seeking the services of a contractor to Install an Accordion Wall Divider system, to include the removal and disposal of the current accordion door and door system in the Music and Group Therapy room in the Salomon Building on SHC’s campus. All work will be performed in accordance with the most current ASTM E84, NFPA 13, NFPA 101, OSHA, Maryland Building

Performance standards and in accordance with all federal, state, county, and local codes and recognized work practices.

Springfield Hospital Center, located at 6655 Sykesville Road, Sykesville, Maryland, is a fully

Joint Commission accredited, and CMS certified and is an integral part of the mental health services delivery system of the State of Maryland, providing inpatient treatment for adults.

The Contract resulting from this IFB shall be a fixed priced contract, as defined in COMAR 21.06.03.02

The contract resulting from this solicitation shall be for four (4) Months beginning on or about February

23, 2026, and ending June 26, 2026, with zero (0) renewal option. The four (4) month contract period includes an anticipated 2 to 3 months for lead time (to include ordering, fabrication and delivery) Work and associated services shall be performed within two weeks after delivery of necessary materials and components.

The Procurement Officer is the sole point of contact in the State for purposes of this solicitation prior to the award of any Contract. The name and contact information of the Procurement Officer are indicated in the IFB Key Information Summary Sheet.

The Department may change the Procurement Officer at any time by written notice.

The Contract Monitor is the State representative for this Contract who is primarily responsible for

Contract administration functions after Contract award.

The name and contact information of the Contract Monitor are indicated in the IFB Key Information

Summary Sheet.

The Department may change the Contract Monitor at any time by written notice.

eMMA is an electronic commerce system for the State of Maryland. The solicitation and Bidder questions and the Procurement Officer’s responses, addenda, and other solicitation-related information will be provided via eMMA. In order to receive a contract award, a vendor must be registered on eMMA.

Registration is free. Go to https://emma.maryland.gov, click on “New Vendor? Register Now” to begin the process, and then follow the prompts.

1.1 Summary Statement

1.2 Contract Type

1.3 Term of Contract

1.4 Procurement Officer

1.5 Contract Monitor

1.6 eMaryland Marketplace Advantage

Written questions from prospective Bidders will be accepted by the Procurement Officer and shall be submitted via eMMA to the Procurement Officer indicated in the IFB Key Information Summary Sheet.

Questions are requested to be submitted no later than Friday, February 13, 2026, at 12:00pm EST. The

Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the Bid due date.

This Contract will be awarded in accordance with the Small Procurement method under COMAR

21.05.07.

Bids must be received by the Procurement Officer no later than the Bid Due date and time indicated in the

IFB Key Information Summary Sheet in order to be considered. All bids must include all documents as requested in Section 2.1 Minimum Qualifications and Section 3.5.1-5 Insurance Requirements.

Bids must be submitted via eMMA (eMaryland Market Place Advantage).

a. The Bid shall contain all price information in the format specified on the Bid Form and

Instructions in the eMMA bid tab. Complete the entire eMMA bid tab. Do not amend, alter, or leave blank any items on the Bid tab or include additional clarifying or contingent language on or attached to the Bid Form. Failure to adhere to any of these instructions may result in the Bid being determined to be non-responsive and rejected by the Department.

b. Please DO NOT hand delivery any replies to the facility.

Requests for extension of this time or date will not be granted.

Bids may ONLY be modified or withdrawn by written notice received by the Procurement Officer before the time and date set for the opening.

Vendors are required to bid on all bid items.

There will be a pre-bid conference and site visit held on February 10, 2026, at 10:30AM. Individuals will meet at the Administration Building (see campus map) for the pre-bid conference followed by a site visit.

All individuals must follow current infection control procedure, which may include wearing a mask. To ensure adequate seating and other accommodations at the conference, prior to attendance, vendors must

RSVP to the Procurement Officer at lance.wolf@maryland.gov. In addition, if there is a need for sign language interpretation or other special accommodations due to a disability, please notify the

Procurement Officer at least three (3) Business Days prior to the Conference date and SHC will make a reasonable effort to provide such special accommodation. Attendees should bring a copy of the solicitation to the pre-bid conference.

Attendance at the Conference and Site Visit is not mandatory, but all interested parties are encouraged to attend in order to facilitate better preparation of their Bids. It is highly recommended that ALL Prime

Contractors bring their intended subcontractors to the Conference/Site Visit to ensure that all parties

1.7 Questions and Inquires

1.8 Procurement Method

1.9 Bids – Closing/Due Date and References

1.10 Pre-Bid

mailto:lance.wolf@maryland.gov.

understand the requirements of the contract. MBE subcontractors are encouraged to attend the Conference to market their participation to potential prime contractors.

The Contract shall be awarded to the responsible Bidder submitting a responsive Bid with the most favorable Total Bid Price (as referenced in COMAR 21.05.02.13) for providing the services as specified in this IFB. The most favorable Total Bid Price will be the lowest price total. This solicitation will not be awarded if total bid price is above $50,000.00. Any bid exceeding the Small Procurement delegation will not be considered for this solicitation. (COMAR 21.05.07.03; 21.05.07.04)

Tie Bids will be decided pursuant to COMAR 21.05.02.14.

Bids submitted in response to this IFB are irrevocable for 120 days following the closing date of the Bids.

This period may be extended at the Procurement Officer’s request only with the Bidder’s written agreement.

If it becomes necessary to revise this IFB before the due date for Bids, the Department shall provide addenda to all prospective Bidders through eMMA. Addenda will be placed on eMMA within a reasonable time to allow Bidders to consider them in preparing their bids. It remains the responsibility of all prospective Bidders to check eMMA for any addenda issued prior to the submission of Bids. If the due date for submission of bids does not permit adequate time for consideration of the addenda by

Bidders, the bid due date will be extended.

Bidders should acknowledge receipt of all addenda to this IFB issued before the Bid due date. Failure to acknowledge receipt of an addendum does not relieve the Bidder from complying with the terms, additions, deletions, or corrections set forth in the addendum, and may cause the Bid to be rejected as being non-responsive to the requirements of the IFB.

The State reserves the right to cancel this IFB, or accept or reject any and all Bids, in whole or in part, received in response to this IFB.

The State will not be responsible for any costs incurred by any Bidder in preparing and submitting a Bid or in performing any other activities related to submitting a Bid in response to this solicitation.

By submitting a Bid in response to this IFB, a Bidder, if selected for award, shall be deemed to have accepted the terms and conditions of this IFB and the Contract, attached herein as Attachment A. Any exceptions to this IFB or the Contract must be raised prior to Bid submission. Changes to the solicitation, including the Bid Form or Contract, made by the Bidder may result in Bid rejection.

1.11 Award Basis

1.12 Tie Bids

1.13 Duration of Bid

1.14 Revisions to the IFB

1.15 Cancellations

1.16 Incurred Expense

1.17 Mandatory Contractual Terms

Any protest or dispute related, respectively, to this solicitation or the resulting Contract shall be subject to the provisions of COMAR 21.10 (Administrative and Civil Remedies).

The selected Bidder shall be responsible for rendering goods and services for which it has been selected as required by this IFB. All subcontractors shall be identified and a complete description of their role relative to the Bid shall be included in the Bidder’s Bid.

If a Bidder that seeks to perform or provide the services required by this IFB is the subsidiary of another entity, all information submitted by the Bidder, such as but not limited to, references, financial reports, or experience and documentation (e.g., insurance policies, bonds, letters of credit) used to meet minimum qualifications, if any, shall pertain exclusively to the Bidder, unless the parent organization will guarantee the performance of the subsidiary. If applicable, the Bidder’s Bid shall contain an explicit statement that the parent organization will guarantee the performance of the subsidiary.

If the solicitation requires that particular personnel be designated by the Bidder to work on the Contract, any substitution of personnel after the Contract has commenced must be approved in writing by the

Contract Monitor prior to the substitution. If the Contractor substitutes personnel without the prior written approval of the Contract Monitor, the Contract may be terminated for default which shall be in addition to, and not in lieu of, the State’s remedies under the Contract or which otherwise may be available at law or in equity.

By submitting a Bid in response to this IFB, the Bidder, if selected for award, agrees that it will comply with all Federal, State, and local laws applicable to its activities and obligations under the Contract.

By submitting a response to this solicitation, each Bidder represents that it is not in arrears in the payment of any obligations due and owing the State, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the Contract if selected for Contract award.

Before a business entity can do business in the State it must be registered with the Maryland Department of Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West

Preston Street, Baltimore, Maryland 21201. The SDAT website is http://dat.maryland.gov .

It is strongly recommended that any potential Bidder complete registration prior to the due date for receipt of Bids. A Bidder’s failure to complete registration with SDAT may disqualify an otherwise successful

Bidder from final consideration and recommendation for Contract award.

Bidders are advised that Md. Code Ann., State Finance and Procurement Article, § 11-205.1 provides as follows:

In connection with a procurement contract a person may not willfully:

(a) Falsify, conceal, or suppress a material fact by any scheme or device;

1.18 Protest/Disputes

1.19 Bidder Responsibilities

1.20 Substitution of Personnel

1.21 Compliance with Laws/Arrearages

1.22 Verification of Registration and Tax Payment

1.23 False Statements

http://dat.maryland.gov/

(b) Make a false or fraudulent statement or representation of a material fact; or

(c) Use a false writing or document that contains a false or fraudulent statement or entry of a material fact.

A person may not aid or conspire with another person to commit an act under subsection (1) of this section.

A person who violates any provision of this section is guilty of a felony and on conviction is subject to a fine not exceeding $20,000 or imprisonment not exceeding five years or both.

The Contractor shall choose one method of submission, USPS or email. The Contractor shall submit an original of each invoice and signed authorization to invoice to the Contract Monitor and the Accounts

Payable Office at shc.finance@maryland.gov

All invoices for services shall be verified by the Contractor as accurate at the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate.

4) Invoice period (i.e., time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number.

7) State assigned Contract number.

8) State assigned (Blanket) Purchase Order number(s).

9) Goods or services provided.

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

The facility reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide the facility with all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

Any action on the part of the facility, or dispute of action by the Contractor, shall be in accordance with the provisions of Md. Code Ann., State Finance and Procurement Article §§ 15-215 through 15-223 and with COMAR 21.10.04.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

For the purposes of the Contract an amount will not be deemed due and payable if:

1) The amount invoiced is inconsistent with the Contract;

2) The proper invoice has not been received by the party or office specified in the Contract;

3) The invoice or performance is in dispute, or the Contractor has failed to otherwise comply with the provisions of the Contract;

4) The item or services have not been accepted;

5) The quantity of items delivered is less than the quantity ordered;

1.24 Payment

mailto:shc.finance@maryland.gov

6) The items or services do not meet the quality requirements of the Contract; or

7) The Contractor has not submitted satisfactory documentation or other evidence reasonably required by the Procurement Officer or by the Contract concerning performance under the Contract and compliance with its provisions.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

SECTION 2 -MINIMUM QUALIFICATIONS

Minimum Experience:

a. Bidder must be registered to do business in the state of Maryland and retain an active/current SBR or CSB designation. Contractor must retain an active Maryland Business License.

b. Bidder must have a minimum of five years of experience providing services similar in size and scope to that of the Scope of Service in Section 3 of this IFB. The Bidder shall provide with its bid at least three references to attest to the bidder’s experience in providing these services within the past

10 years as instructed in Attachment B.1 Bid Instructions Section 3.e references shall also include current or prior state contracts.

2.1 Bidder Minimum Qualifications

https://gomdsmallbiz.maryland.gov/pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/pages/sbr-program.aspx

SECTION 3 – SCOPE OF WORK

The MARYLAND DEPARTMENT OF HEALTH – Springfield Hospital Center (SHC) is issuing this Invitation for Bids (IFB) to obtain the services of a contractor to Install an Accordion Wall

Divider system, to include the removal and disposal of the current accordion door and door system in the Salomon Building on SHC’s campus. All work will be performed in accordance with the most current ASTM E84, NFPA 13, NFPA 101, OSHA, Maryland

Building Performance standards and in accordance with all federal, state, county, and local codes and recognized work practices.

Springfield Hospital Center, located at 6655 Sykesville Road, Sykesville, Maryland, is a fully Joint

Commission accredited, and CMS certified and is an integral part of the mental health services delivery system of the State of Maryland, providing inpatient treatment for adults.

It is the State’s intention to obtain services, as specified in this IFB, from a Contract(s) between the selected Bidder(s) and the State.

The Contractor will provide and perform the Installation of an Accordion Wall Divider system, to include the removal and disposal of the current accordion door and door system in the

Salomon Building on SHC’s campus. The removal and disposal of the existing door system will include demolition and disposal. The installation shall include but is not limited to mechanical installation, any integral system integration, and testing to ensure full operational capability in accordance with applicable ASTM E84, NFPA 13, NFPA 101, OSHA, Maryland Building

Performance standards any manufacturer recommendations.

Detailed specifications of work to be performed under this solicitation are as follows:

3.2.1 Responsibilities and Tasks

CONTRACTOR MUST:

a. Provide necessary labor, materials, tools, supplies, and travel to perform the services included below in accordance with current IBC standards and in accordance with all federal, state, county, and local codes and recognized work practices. However, if the criteria for inspections listed in the specifications are more stringent than the IBC standards, the procedure listed in the specifications shall apply, The Contractor shall be responsible to survey all of the areas/equipment and services herein. Any misunderstanding arising from the Contractor’s failure to make a complete survey or inspection shall not relieve the Contractor from the responsibility of fulfilling all requirements of the contract without additional costs to SHC.

b. Site Assessment & Preparation

1. Conduct a site inspection to confirm the best location for the following:

a. Conduct site verification and field measurements

b. Review existing structural conditions (ceiling, track support, wall interfaces)

c. Coordinate installation schedule with hospital administration to minimize patient and staff disruption.

3.1 Background and Purpose

3.2 Scope of Work Requirements

https://store.astm.org/e0084-21a.html https://www.nfpa.org/codes-and-standards/nfpa-13-standard-development/13 https://www.nfpa.org/codes-and-standards/nfpa-101-standard-development/101 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.303 https://www.iccsafe.org/products-and-services/i-codes/ibc/

d. Submit shop drawings, product data, and hardware specifications for approval.

e. Attend pre-installation coordination meeting if required

c. Equipment Delivery & Staging

1. Provide Accordion Wall Divider system: Sound Master 12 Accordion Partition by

Modernfold Manufacturer (or equivalent).

2. Verify that all components and materials are present, compatible and undamaged.

Components and materials included but are not limited to the following:

a. Smooth, tamper-resistant panels and extended floor sweeps with an STC rating of 40

b. Locking or securing mechanism approved by facility (ligature-resistant where required)

c. Durable, cleanable, surface materials.

3. Materials must comply with the following:

a. Fire rating requirements (ASTM E84 / NFPA 13 where applicable).

b. Infection control and environmental services standards.

c. Behavioral health safety guidelines (anti-ligature, no sharp edges or pinch points).

d. Removal, Disposal and Installation

1. Remove and dispose of the existing folding partition door and wall.

2. Install wood base over the existing track system in the ceiling.

3. Install new overhead track system onto the wooden base.

4. Install accordion panels per manufacturer specifications. Construct jamb enclosures and install extended floor sweeps.

5. Ensure smooth operation, proper alignment, and secure closure.

6. Seal interfaces if needed for cleanliness and durability.

7. Protect adjacent surfaces, ceilings, and flooring during installation.

e. Safety & Compliance Requirements

1. Comply with all applicable regulations, including but not limited to:

a. Maryland Building Performance Standards.

b. NFPA Life Safety Code (NFPA 101).

c. OSHA requirements.

d. Facility-specific behavioral health safety policies.

e. Maintain continuous infection control practices (ICRA compliance if required).

f. Ensure no ligature risks, exposed fasteners, or accessible hardware that could pose a safety concern.

2. All workers shall undergo required hospital background checks, badges, and orientation.

f. Testing & Final Inspection

1. Demonstrate proper operation of the accordion wall system to the Contract Monitor or their designee.

2. Correct any deficiencies identified during inspection.

3. Clean work area and remove all installation debris.

g. Exclusions

1. Structural modifications or drywall repair (unless damaged during installation).

2. Structural modifications beyond required anchoring.

3. Electrical, fire alarm, or sprinkler system modifications

4. Asbestos or hazardous material remediation.

5. Painting or patching (unless damaged during installation).

h. System Operation Orientation & Documentation

1. Provide a walkthrough of the system for the Contract Monitor and Building representative.

a. Operation of remote controls and thermostat.

b. Demonstrate routine maintenance procedures (filter cleaning, etc.)

2. Provide product manuals, manufacturer’s warranty and labor warranty.

a. Minimum one-year workmanship warranty.

b. Manufacturer’s standard product warranty.

i. Obtain, upon completion of any service, signed verification form the Contract Monitor or designee that the service has been performed.

j. Coordinate all services with the Contract Monitor or designee and perform services during normal business hours (Monday-Friday, 7:00 AM- 3:30 PM, excluding State recognized holidays).

k. Report any problems which require attention to the Contract Monitor or designee during or immediately following the inspection, before the technician leaves the campus.

3.2.2 Green Purchasing – General Requirements

Contractors must comply with Maryland’s Green Purchasing Reporting Requirements. See the Green Purchasing website for more information. Green Purchasing (maryland.gov)

1. Product Material Requirements

a. The Contractor must not provide products containing more than one-tenth of 1% of pentaBDE, octaBDE, or decaBDE by mass.

i. Limitations on Hazardous Substances (Environment Article §6–1201:§6–

1204) A person may not manufacture, process, sell, or distribute in the State a new product or flameretardant part of a new product that contains more than one-tenth of 1% of pentaBDE (pentabrominated diphenyl ether) or octaBDE (octabrominated diphenyl) by mass. A person may not manufacture, lease, sell, or distribute for sale or lease in the State electrical or electronic equipment that contain more than one–tenth of 1% of decaBDE

(decabrominated diphenyl ether) by mass.

b. The Contractor must not provide products that contain mercury unless there are no commercially available mercury-free products for a specific application. In such cases, the Contractor must provide products containing the least amount of mercury necessary to meet performance requirements. The Contractor must clearly label in its bid all products that contain mercury

i. Mercury and Products that Contain Mercury (COMAR: 21.11.07.07) “All procurement agencies shall give a preference under this regulation to procuring products and equipment that are mercury-free. If mercury-free products and equipment that meet the agency's product performance requirements are not commercially available, the procurement agency shall give preference under this regulation to products containing the least amount of mercury necessary to meet performance requirements.”

https://dgs.maryland.gov/Pages/GreenPurchasing/Resources/BuildingSystems.aspx https://mgaleg.maryland.gov/mgawebsite/Laws/StatuteText?article=gen&section=6-1201&enactments=False&archived=False https://mgaleg.maryland.gov/mgawebsite/Laws/StatuteText?article=gen&section=6-1204&enactments=False&archived=False https://mgaleg.maryland.gov/mgawebsite/Laws/StatuteText?article=gen&section=6-1204&enactments=False&archived=False

2. Packaging Requirements and Recommendations

a. The Contractor must not provide or use packaging or packaging components (e.g. inks, dyes, pigments, adhesives, stabilizers, and additives) with lead, cadmium, mercury or hexavalent chromium at concentration levels exceeding 100 parts per million by weight or 0.01%.

i. Limitations and Prohibitions on Heavy Metals in Packaging (Environment

Article §9–1901:§9– 1907) “Except as provided in § 9-1903 and § 9-1904 of this subtitle, on or after July 1, 1993, a manufacturer or distributor may not sell or offer for sale or for promotional purposes any package or packaging component or any product in a package or packaging component to which any of the following was intentionally added during manufacture or distribution: (1) Lead; (2) Cadmium; (3) Mercury; or (4) Hexavalent chromium. The sum of the concentration levels of lead, cadmium, mercury, and hexavalent chromium incidentally present in a package or packaging component may not exceed: …By July 1, 1995, 100 parts per million by weight or 0.01%.”

b. Where the Contractor uses packaging in addition to manufacturer packaging, the

Contractor is encouraged to select packaging that minimizes or eliminates the use of disposable containers and/or incorporates recycled content, and is easily recyclable through the State’s contracted recycling programs. The Contractor shall avoid the use of polystyrene foam packaging (e.g., peanuts) and other difficult-to-recycle packaging materials. Where appropriate, Contractor packaging using reusable crates or reusable pallets is preferred over boxed packaging

c. For corrugated cardboard packaging (also known as containerboard packaging), the

Contractor is encouraged to use versions that contain a minimum of 25% by weight of post-consumer materials, which is the minimum post-consumer content level for packaging specified by the U.S. Environmental Protection Agency Comprehensive

Procurement Guidelines.

3. Shipping/Transport Requirements and Recommendations

a. The Contractor must comply with the limitations on idling as set forth in Transportation

Article §22-402.

i. Idling Law (Transportation Article §22-402) “A motor vehicle engine may not be allowed to operate for more than 5 consecutive minutes when the vehicle is not in motion, except as follows: (i) When a vehicle is forced to https://mgaleg.maryland.gov/mgawebsite/Laws/StatuteText?article=gen&section=9-1901&enactments=False&archived=False https://law.justia.com/codes/maryland/2005/gtr/22-402.html remain motionless because of traffic conditions or mechanical difficulties over which the operator has no control; (ii) When it is necessary to operate heating and cooling or auxiliary equipment installed on the vehicle; (iii) To bring the vehicle to the manufacturer's recommended operating temperature;

or (iv) When it is necessary to accomplish the intended use of the vehicle.

b. To promote fuel efficiency and reduce greenhouse gases and air pollution, the Contractor is encouraged to use a SmartWay Transport/Carrier Partner for the shipment or transport of products. A list of SmartWay Transport partners can be found here:

https://www.epa.gov/smartway/smartway-partner-list

4. Environmentally Preferable Purchasing Requirements

a. The State of Maryland is committed to purchasing environmentally preferable products and services (EPPs). Maryland’s State Finance & Procurement Article §14-410 defines environmentally preferable purchasing as “the procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose.” Accordingly, Bidders/Offerors are strongly encouraged to offer EPPs to fulfill this contract, to the greatest extent practicable.

b. The State of Maryland requires the Contractor to submit at a minimum quarterly sales data over the life of this contract per a schedule established and deemed reasonable by both parties, or by request by the Department of General Services. This information must include details about the recycled content, third-party sustainability certifications, and other environmental attributes of products and services sold on this Contract per the contract specifications. The Contractor must notify the State if a product contains mercury. To facilitate consistent reporting on this contract, the Contractor will be provided with a CONTRACTOR GREEN SALES REPORT template from the Green

Purchasing Committee (GPC), the Office of State Procurement (OSP) or the Department of General Services (DGS). This information will enable Maryland State agencies to comply with Article §14–405 of the Annotated Code of Maryland and COMAR

21.13.01.14, effective October 1, 2014, which requires Maryland state agencies to report to the Department of General Services on their procurement of environmentally preferable products and services.

c. All environmental benefit claims made by the Contractor concerning products or services offered on this contract must be consistent with the Federal Trade Commission’s

Guidelines for the Use of Environmental Marketing Claims. Bid/Proposal Affidavit https://www.epa.gov/smartway/smartway-partner-list https://www.ftc.gov/legal-library/browse/federal-register-notices/guides-use-environmental-marketing-claims-green-guides https://www.ftc.gov/legal-library/browse/federal-register-notices/guides-use-environmental-marketing-claims-green-guides language, as reflected in COMAR 21.05.08.07: I FURTHER AFFIRM THAT: Any claims of environmental attributes made relating to a product or service included in the bid or proposal are consistent with the Federal Trade Commission’s Guides for the Use of

Environmental Marketing Claims as provided in 16 CFR §260, that apply to claims about the environmental attributes of a product, package, or service in connection with the marketing, offering for sale, or sale of such item or service.

5. Recycled Content Requirements

a. The Contractor must provide, clearly label, and promote the purchase of CPG-compliant products, whenever possible. Maryland Department of General Services (MD DGS) reserves the right to block products from the Contract that do not comply with the US CPGs and/or other recycled-content requirements listed in the Green Purchasing Committee’s

Environmentally Preferable Specification. The US Environmental Protection Agency (EPA)

Comprehensive Procurement Guidelines (CPGs) recommend minimum percentages of post-consumer recycled content in the following product categories: (1) Construction Products (2)

Landscaping Products (3) Non-paper Office Products (4) Paper Office Products (5) Park and

Recreation Products (6) Transportation Products (7) Vehicular Products

3.3.1 The State will provide access to the area and equipment reasonably necessary for Contractor performance under the Contract. Any special requirements shall be identified. The Contractor shall report to the Contract Monitor/designee prior to starting any work.

3.3.2 The Contract Monitor will work with the Contractor to schedule all required services within a reasonable time frame.

3.3.3 Before any work beings, the Awarded Contractor shall confer with the Director of

Environmental Safety & Emergency Management and Director of Maintenance to review the full scope of work, Contractor Guidelines policy, Sign-In & Out requirements, Fire/Safety

Guidelines established for the facility, and other policies related to the work, a sequence of procedure, means of access to the premises, use of approaches, use of facilities, and meet SHC staff the Contractors will be working with

3.3.4 If it becomes necessary to perform work on days or at times other than those indicated above or on holidays, special permission must be obtained in advance from the State’s representative in writing.

3.3.5 State holidays shall be observed by the Contractor and shall include:

● New Year’s Day

● Martin Luther King Day

● Presidents Day

● Memorial Day

● Juneteenth

● Independence Day

● Labor Day

● Columbus Day

● Veteran’s Day

3.3.0 Departments Obligations

https://www.energy.ca.gov/rules-and-regulations/appliance-efficiency-regulations-title-20 https://www.energy.ca.gov/rules-and-regulations/appliance-efficiency-regulations-title-20

● Thanksgiving Day

● Native American Heritage Day

● Christmas Day and all other additional days authorized by the Governor, plus official general election holidays.

The term of this contract(s) is for a period of four (4) months beginning on or about February 23, 2026, and ending on June 26, 2026. This is subject to lead times for materials and components.

Work and associated services shall be performed within two weeks after delivery of necessary materials and components.

Responsibility for Damage Claims

The Contractor shall indemnify and save harmless and defend the State and all of its representatives from all suits, actions, or claims, of any character brought on account of any injuries or damages sustained by any person or property in consequence of any work performed under this Contract either by the

Contractor or any subcontractor, or their employees, agents, or representatives. Within five days of being notified of apparent awardee status, the bidder shall provide proof of third-party insurance in the amount specified below.

Liability Insurance

1. The Contractor and its subcontractors shall maintain such insurance as shall protect the

Contractor from claims under Workmen’s Compensation Act and the Federal Employers

Liability Act by coverage with insurance companies or by methods acceptable to the

State Insurance Commissioner and by no other method, for damages which may arise from operations under this Contract, whether such operations be by the Contractor or by any subcontractor or anyone directly or indirectly employed by either of them.

2. The Contractor shall protect the Contractor self and the State from any claims from

Bodily Injury, Liability, and Property Damage Liability.

3. The limits for Bodily Injury Liability shall be not less than $1,000,000/$2,000,000; that is, $1,000,000 is the limit for injury per occurrence and $2,000,000 in the aggregate. The minimum limit for Property Damage Liability shall be $1,000,000 per occurrence and

$2,000,000 for aggregate.

4. The above policies for Bodily Injury and Property Damage Liability Insurance shall be so written as to include Contingent bodily Injury and Property Damage Liability Insurance to protect the Contractor against claims from the operations of subcontractors.

5. Certificates of the Contractor’s insurance containing evidence of the Hold Harmless

Clause protecting the State of Maryland shall be filed with the Procurement Coordinator and shall be subject to the approval of the Procurement Officer for adequacy of protection. No work shall be started at the site until appropriate certificates of insurance are filed and approved by the Procurement Coordinator.

Fire and Extended Coverage Insurance

3.5 Contractors Liability Insurance

3.4 Contract Term

The Contractor shall carry, at the Contractor’s own expense, Builders Risk Insurance for the Contract amount, insuring against the perils of Fire, Lightning, Extended Coverage, Vandalism, and Malicious

Mischief, subject only to the minimum standard deductibles currently filed by the Insurance Service

Office with the State Insurance Department. The State will provide no coverage during the construction period.

The Contractor shall repair and restore to its original condition any equipment, materials, or surfaces damaged or disturbed by his operations. The Contractor shall be entirely responsible for any loss or damage to his own materials, supplies, and equipment, and to the personal property of his employees while they are on State premises. The Contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the owner or the owner’s employees when such loss or damage may be attributable to his actions or negligence or the actions of his employees.

The Contractor shall provide transition assistance as requested by the State to facilitate the orderly transfer of services to the State or a follow-on contractor, for a period up to 30 days prior to Contract end date, or the termination thereof. Such transition efforts shall consist, not by way of limitation, of:

a. Provide additional services and support as requested to successfully complete the transition.

b. Maintain the services called for by the Contract at the required level of proficiency; and

c. Provide updated System Documentation, as appropriate; and

d. Provide current operating procedures (as appropriate).

3.7.1 The Contractor shall work toward a prompt and timely transition, proceeding in accordance with the directions of the Contract Monitor. The Contract Monitor may provide the Contractor with additional instructions to meet specific transition requirements prior to the end of the Contract.

3.7.2 The Contractor shall ensure that all necessary knowledge and materials for the tasks completed are transferred to the custody of State personnel or a third party, as directed by the Director of Somatic

Services/Contract Monitor

3.7.3 The Contractor shall support end-of-Contract transition efforts with technical and project support.

3.6 Responsibility for damage.

3.7 End of Contract Transition

SECTION 4 – ATTACHMENTS & APPENDIX

The sample contract for viewing is included in the eMMA solicitation online. This document is for informational purposes only and should not be included in the bid offers.

The attached “Contractor Construction Guidelines” are included in the eMMA solicitation online and must be followed in performance of work associated with the contract resulting from this solicitation.

The campus map is provided as reference and is included in the eMMA solicitation attachments online.

The SHC Contractor Procedures detail the daily SHC campus access procedures for all contractors when working at or visiting the SHC campus and is included in the eMMA solicitation attachments online.

1. One Part Submission: Each Bidder shall submit its Bid with all Required Bid Submissions (see

Attachment B Number 3) in a single sealed package.

2. Pricing Tab Instructions: In order to assist each Bidder in the preparation of its Bid and to comply with the requirements of this solicitation, Pricing Tab Instructions have been prepared. Each Bidder must submit its Bid in accordance with the instructions as specified herein. All bids should be submitted in the eMMA solicitation bid tab section.

Bids must be received by the Procurement Officer no later than the Bid Due date and time indicated in the IFB Key Information Summary Sheet in order to be considered.

Bids must be submitted via eMMA (eMaryland Market Place Advantage)

a. The Bid must contain all price information in the format specified on the eMMA Pricing Tab.

Complete the entire eMMA Pricing Tab. Do not amend, alter, or leave blank any items on the

Pricing Tab or include additional clarifying or contingent language on or attached to the Pricing

Tab. Failure to adhere to any of these instructions may result in the Bid being determined to be non-responsive and rejected by the Department.

b. DO NOT hand delivery any replies to the facility

c. The Bid is used to calculate the Bidder’s TOTAL BID PRICE. Follow these instructions carefully when completing your Bid Form:

i. All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15.

ii. All Unit Prices must be the actual price per unit the State will pay for the specific item or

ATTACHMENT A1. SAMPLE SMALL PROCUREMENT CONTRACT

ATTACHMENT A2. CONTRACTOR CONSTRUCTION GUIDELINES

ATTACHMENT A3. CAMPUS MAP

ATTACHMENT B.1 BID INSTRUCTIONS

B-1 Bid Instructions

ATTACHMENT A4. SHC CONTRACTOR PROCEDURES – NOV 2025

service identified in this IFB and may not be contingent on any other factor or condition in any manner.

iii. Quantities are to establish an hourly or unit rate only and are not meant to be the established quantities during the term of the contract.

iv. Except as instructed on the eMMA Pricing Tab, nothing shall be entered on or attached to the Pricing Tab that alters or proposes conditions or contingencies on the prices.

Alterations and/or conditions may render the Bid not responsive.

v. It is imperative that the prices included on the eMMA Pricing Tab have been entered correctly and calculated accurately by the Bidder and that the respective total prices agree with the entries on the eMMA Pricing Tab. Any incorrect entries or inaccurate calculations by the Bidder will be treated as provided in COMAR 21.05.02.12 and may cause the Bid to be rejected.

vi. All Bid prices are to be fully loaded prices that include all costs/expenses associated with the provision of services as required by the IFB. The Bid price must include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor. If labor rates are requested, those amounts must be fully-loaded rates; no overtime amounts will be paid.

vii. Unless indicated elsewhere in the IFB, sample amounts used for calculations on the Bid

Form are typically estimates for evaluation purposes only. Unless stated otherwise in the

IFB, the Agency does not guarantee a minimum or maximum number of units or usage in the performance of the Contract.

viii. Failure to adhere to any of these instructions may result in the Bid being determined not responsive.

3. Require Bid Submissions: A Bidder must include the following with its Bid on eMMA:

a. Bidder Information Sheet (see Attachment F)

b. Acknowledgement of all addenda to this IFB.

c. Minimum Qualifications Documentation. The Bidder must submit any Minimum

Qualifications documentation that may be required, as set forth in IFB Section 2.1.

d. References. Bidder must have a minimum of five years of experience providing services similar in size and scope to that of the Scope of Service in Section 3 of this IFB. The Bidder must provide with its bid at least three references to attest to the bidders experience in providing these services within the past 10 years. Each reference shall include:

i. Contact name and company/organization name

ii. Contact’s phone number

iii. Contact’s email address

iv. Brief description of services provided

v. Dates of contracted service

vi. Value of contract(s)

vii. Size of facility and frequency of service

e. List of Current or Prior State Contracts. The Bidder is to provide a list of all current contracts with any entity of the State of Maryland, or which have been completed within the last five years.

For each identified contract the vendor is to provide:

i. The State contracting entity

ii. A brief description of the services/goods provided

iii. The dollar value of the contract

iv. The term of the contract

v. The State employee contact person (name, title, telephone number and e-mail address)

vi. Whether the contract was terminated before the end of the term specified in the original contract, including whether any available renewal option was not exercised.

If the bidder does not hold any current contracts or not held any contracts that have been completed within the last five years with the State of Maryland, the bidder will include with their submitted response a statement indicating such.

f. Additional Documents. Submit with the Bid, signed copies of the following documents:

i. Completed Bid Affidavit (Attachment A)

ii. Completed Conflict of Interest Affidavit and Disclosure (Attachment I)

Bids that are less than $15,000.00 are not required to return Attachments A and I.

4. Documents Required upon Notice of Apparent Awardee Status. Upon receipt of a notification of

Apparent Awardee Status, the following documents must be completed and submitted by the recommended awardee within five (5) business days, unless noted otherwise. Submit one (1) electronic copy of each current certificate of insurance with the prescribed limits set forth in IIFB

Section 3.5 “Contractor’s Liability Insurance,” listing the State as an Additional Insured, where applicable.

5. Documents Required upon Notice of Recommendation for Contract Award. Upon receipt of a notification of recommendation for contract award, the following documents must be completed and submitted by the recommended awardee within five (5) business days, unless noted otherwise. Submit one (1) electronic copy of each of the following documents:

a. Signed Contract (Attachment A1)

b. Completed Contract Affidavit (Attachment U)

Bids that are less than $15,000.00 are not required to return Attachment U.

Attachment A: Bid Proposal Affidavit AttachmentA-Bid_Proposal-Affidavit.pdf (maryland.gov)

Attachment F: Bidder Information Sheet AttachmentF-Bidder_Information_Sheet.pdf

(maryland.gov)

Attachment I: Conflict of Interest Affidavit Attachment I-Conflict-ofINterest-Affidavit.pdf (maryland.gov)

Attachment U: Contract Affidavit Attachment U – Contract Affidavit (maryland.gov)

ATTACHMENT A BID PROPOSAL AFFIDAVIT

ATTACHMENT F BIDDER INFORMATION SHEET

ATTACHMENT I CONFLICT OF INTEREST AFFIDAVIT

ATTACHMENT U CONTRACT AFFIDAVIT

https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-F.-Bidder-Offeror-Information-Sheet.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-F.-Bidder-Offeror-Information-Sheet.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf…