Pre-Bid Agenda document.pdf

Pittsylvania County Ringgold Rail Trail Pedestrian Bridge

Danville, VA Pre-Bid Agenda August 14, 2024

1. PARTICIPANT INTRODUCTIONS AND SIGN-IN

1.1 OWNER: PITTSYLVANIA COUNTY

Represented at this meeting by:

Dave Arnold, Justin Price, Connie Gibson 1 Center Street Chatham, VA 24531

1.2 DESIGNER / OWNER’S REPRESENTATIVE: DEWBERRY ENGINEERS INC.

Mark Talbert, P.E.

Senior Associate

Dewberry Engineers Inc.

551 Piney Forest Road, Danville, VA 24540

(434) 549-8528 mtalbert@Dewberry.com

1.3 PARTICIPANT INTRODUCTIONS

All attendees must sign-in.

2. PROJECT DESCRIPTION AND CONSIDERATIONS

2.1 SCOPE OF WORK

a) The principal features of work to be performed under this Contract consist of constructing a temporary access road, demolition of a damaged bridge span, construction of new bridge span and pier, and restoration of disturbed area, including removal of temporary access road and tree/shrub planting with seed mixes indicated on drawings.

b) Contract Documents can be requested from Veronica Liggon at Dewberry by phone (434-549- 8515) or email (vliggon@dewberry.com).

2.2 NOTABLE CONTRACT CONDITIONS OR WORK SCOPE

a) Bridge span demolition, construction of temporary access road, construction of new bridge span, restoration of disturbed area.

b) Work Hours; Standard Work Hours in the Specifications - 7:00 am to 5:00 pm Monday through Friday, unless otherwise approved by the Owner.

c) Bonds; 5% Bid, 100% Payment and Performance Bonds are required

2.3 CONTRACT TIME AND DAMAGES

a) Total Contract Time for each contract is currently 700 Calendar Days to Substantial

Completion and 730 to Final Completion.

b) Contract allows 60 days to award project

c) Damages for late completion beyond Substantial Completion will be liquidated at $250/day

d) Damage for late completion beyond Final Completion will be Liquidated at $250/day

Danville, VA

2.4 BID FORMAT

Single Prime, combination Lump Sum and Unit Prices. Bid will be awarded on Base Bid considering shown unit quantities in the bid form.

2.5 MISCELLANEOUS

a) Pittsylvania County will hire a Construction Quality Assurance (CQA) consultant.

Additional construction inspection will be provided by Pittsylvania County and Dewberry.

b) A construction trailer shall be installed at the site. At a minimum, trailer shall have space for CQA consultant and small construction meeting space. Contractor is responsible for temporary power.

c) The Contractor shall furnish competent workers, tools, stakes, and other material as required, without charge, for properly staking out the work. All staking and layout shall be performed by a surveyor properly registered to practice in the Commonwealth of Virginia.

3. QUERIES & ADDENDA

3.1 FORMAL QUESTIONS REQUIRING WRITTEN RESPONSE

All questions must be received by 5:00 p.m. on August 30, 2024 and include contact information for those submitting the questions. Addenda will be issued as necessary, with a final addendum issued by 5:00 p.m. on September 4, 2024. All formal request for information letters may be sent by fax or attached to an email to:

Joseph Snead, P.E.

Dewberry Engineers Inc.

551 Piney Forest Road Danville, VA 24540 Phone: (434) 549-8528 jsnead@dewberry.com

Questions should include:

Reference of the document section and/or drawing sheet number in question.

Bidder’s name, address, phone and fax numbers, and e-mail (if available) asking the question.

Date.

An exact question to be answered.

All necessary supporting documents necessary for an evaluation beyond the contents of the

Contract Documents where applicable.

3.2 ADDENDA

Addenda will be issued in writing as deemed necessary by the Engineer and Owner. If any are issued they must be noted on the Bid Form in the space provided on that form.

Danville, VA

4. BIDDING INSTRUCTIONS AND PROCEDURES

4.1 TIME AND PLACE FOR BIDS TO BE RECEIVED AND OPENED

Separate sealed Bids from qualified contractors will be received by Pittsylvania County to be submitted to:

By FedEx, UPS or hand delivered:

Pittsylvania County Attn: Connie Gibson, Purchasing Manager 1 Center Street Chatham, VA 24531 Bids to be received by 2:00 p.m., (Local Time) September 18, 2024. Bids will be publicly opened and read aloud.

4.2 BID FORM

A Bid Form is included in the Contract Documents. This form can be photocopied for use in submitting a bid. Signature and Notary on the Bid Form, however, must be original.

4.3 ADDITIONAL DOCUMENTS TO ACCOMPANY EACH BID

All Bidders must include signed, completed originals (notarized or witnessed as described) of the following:

Bid form Bid Bond (5% of Bid Price)

Additional requirements:

Bidder Compliance Statement/Certification Regarding Equal Employment Opportunity Qualification Statement Evidence of authority to do business in the state of Virginia Contractor’s License Number Lobbying Statement

NOTE: All requirements must be met for a Bid to be considered “Responsive.”

4.4 BIDDING FORMAT

The base bid consists of the sum of all items on the bid form.

4.5 REVIEW AND AWARD

Designer will review bids to confirm Responsiveness, check values submitted, then complete and issue a Certified Bid Tab within 2 business days of the bid opening, noting the apparent low bidder at that time

Danville, VA

Designer will review Bidders’ Qualifications and references, evaluate the Responsible nature of the Bidders, compare Base Pricing against available funds, then make written recommendation of Award to the Owner within 2 business days of the bid opening

5. QUESTIONS

Question: Was reviewing the drawings and I noticed that the surface asphalt is SM-9.5E which is a high polymer type asphalt liquid that requires a PG-76-22 type liquid asphalt. Typically, on projects of this nature your firm normally specifies SM-9.5A. In order for us to place SM-9.5E will have to buy an entire tanker of PG-76-22 liquid and include it in this project that I think takes about a quarter of a tractor trailer load. Can you please review this and change to SM-9.5A?

Answer: SM-9.5A is acceptable for this project.