Attachment 1 Statement of Work.pdf

EPA

REPLACE WET LAB PIER

USEPA, PENSACOLA BEACH, FLORIDA

SPECIFICATIONS

January 2009 BTA No. 120006.14

Bullock Tice Associates 909 East Cervantes, Suite B

Pensacola, Florida 32501 850.434.5444 850-432.5208

USEPA, PENSACOLA BEACH, FLORIDA

Table of Contents

DIVISION 1 - GENERAL REQUIREMENTS

00800 GENERAL CONDITIONS

00900 SUPPLEMENTARY GENERAL CONDITIONS

00950 GEOTECHNICAL INVESTIGATION REPORT

01002 GENERAL REQUIREMENTS

01030 ALTERNATES

01100 SUMMARY

01250 CONTRACT MODIFICATION PROCEDURES

01290 PAYMENT PROCEDURES

01310 PROJECT MANAGEMENT AND COORDINATION

01330 SUBMITTAL PROCEDURES

01400 QUALITY REQUIREMENTS

01420 REFERENCES

01500 TEMPORARY FACILITIES AND CONTROLS

01600 PRODUCT REQUIREMENTS

01631 SUBSTITUTIONS

01732 SELECTIVE DEMOLITION

01770 CLOSEOUT PROCEDURES

01781 PROJECT RECORD DOCUMENTS

01782 OPERATION AND MAINTENANCE DATA

01820 DEMONSTRATION AND TRAINING

DIVISION 06 - WOOD AND PLASTICS

06108 EXTERIOR ROUGH CARPENTRY

DIVISION 09 - FINISHES

09911 EXTERIOR PAINTING

GENERAL CONDITIONS 00800 - 1

SECTION 00800 - GENERAL CONDITIONS

PART 1 - GENERAL

GENERAL CONDITIONS:

The “General Conditions of the Contract for Construction”, American Institute of Architects Form A201, 1987 Edition, Article 1 through 14 inclusive, herein referred to as the “General Conditions”.

Copies of this Document can be obtained through the American Institute of Architects at 1735 New York Avenue, NW, Washington, D.C. 20006-5292.

SUPPLEMENTARY GENERAL CONDITIONS 00900 - 1

SECTION 00900 - SUPPLEMENTARY GENERAL CONDITIONS

SCOPE: The following supplements modify, change, delete or add to the "GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION," AIA Document A201, 1997 Edition. Those portions of this document which remain unaltered by these supplements shall remain in effect as published.

ARTICLE 1: GENERAL PROVISIONS

1.1 BASIC DEFINITIONS

1.1.1 (Add) the following to the first sentence: "Performance Bond, Labor and Material Bond."

1.2 CORRELATION AND INTENT OF THE CONTRACT DOCUMENTS

1.2.1 (ADD) the following: "If a discrepancy occurs on drawings, in specifications, or between drawings and specifications, the greater quantity or value takes precedence."

ARTICLE 2: OWNER

2.2.3 (CHANGE) to read, "Upon the request of the Contractor, the Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a legal description of the site."

ARTICLE 3: CONTRACTOR

3.5 WARRANTY

3.5.1 (CHANGE) to read, "The Contractor warrants to the Owner and Architect that materials and equipment furnished under the Contract will be of good quality and new unless otherwise specified by the Contract Documents, that the Work will be of good quality and free from defects and that the Work will conform with the requirements of the Contract Documents. Work not conforming to these requirements, including substitutions not properly approved and authorized, may be considered defective. If required by the Architect, the Contractor shall furnish satisfactory evidence as to the kind and quality of materials and equipment."

(ADD) “Except as otherwise specified, all work shall be guaranteed by the Contractor against defects resulting from the use of inferior materials, equipment or workmanship for one year from the date of final completion of the Contract.

If within any guarantee period, repairs or changes are required in connection with the guarantee work, which in the opinion of the Architect is rendered necessary as the result of the use of materials, equipment, or workmanship, which are defective, or inferior, or not in accordance with the terms of the Contract, the Contractor shall, promptly upon receipt of notice from the Owner, and without expense to the Owner, proceed to:

SUPPLEMENTARY GENERAL CONDITIONS 00900 - 2

Place in satisfactory condition in every particular all of such guaranteed work, correct all defects therein; and make good all damages to the structure or site, or equipment or contents thereof which, in the opinion of the Architect are the result of the use of materials, equipment or workmanship which are inferior, defective, or not in accordance with the terms of the Contract; or the equipment and contents or structures or site disturbed in fulfilling any such guarantee.”

ARTICLE 4: ADMINISTRATION OF THE CONTRACT

4.2 ARCHITECT'S ADMINISTRATION OF THE CONTRACT

4.2.1 (DELETE) this paragraph entirely and (ADD) the following: “The Architect will provide administration of the Contract as described in the Contract Documents, and will be the Owner’s representative during construction as defined by the Agreement between the Owner and the Architect. The Architect will advise and consult with the Owner. The Architect will have authority to act on behalf of the Owner only to the extent provided in the Contract Documents, unless otherwise modified by written instrument in accordance with other provisions of the Contract.”

4.2.2 (ADD) the following sentences to this paragraph: “The Architect’s observation of work will consist of General Administration of the Contract (not of the work). Field observation will be limited to making of general observations only as necessary to determine that work is proceeding in accordance with contract documents, to the end that completed work will comply there with. Owner and Architect will assume no obligation toward safeguarding Contractor from error; they will not assume responsibility for manner or methods by which work is carried out, or for safety aspects of same.

4.2.5 The word “certify” when used to describe a service of the Architect shall be defined as follows:

“CERTIFY, CERTIFICATION: A Design Professional’s opinion based on his or her observation of conditions, knowledge, information and beliefs. It is expressly understood that the Design Professional’s certification of a condition’s existence relieves no other party of any responsibility or obligation he or she has accepted by contract or custom.”

4.2.9 The word “inspections” when used to describe a service of the Architect shall be defined as follows:

“INSPECT, INSPECTION: The visual observation of construction to permit the Design Professional to render his or her professional opinion as to whether the Contractor is performing the Work in a manner indicating that, when completed, the Work will be in accordance with the Contract Documents. Such observations shall not be relied upon by any party as acceptance of the Work, nor shall they relieve any party from fulfillment of customary and contractual responsibilities and obligations.”

4.3 CLAIMS AND DISPUTES

SUPPLEMENTARY GENERAL CONDITIONS 00900 - 3

4.3.1 (ADD THE FOLLOWING SENTENCE):”Any and all claims made by the Contractor shall be submitted on the form provided within Section 01035 of the Specifications. The Architect will not recognize or acknowledge a Claim made by any other document submitted with such Class be subject to the response requirements of paragraphs 4.3.2 through 4.4.4 of the General Conditions.

4.6 (DELETE) this entire section titled “ARBITRATION” including paragraphs 4.6.1, 4.6.2, 4.6.3, 4.6.4, 4.6.4.1, 4.6.4.2, 4.6.5, 4.6.6, and 4.6.7.

ARTICLE 5: SUBCONTRACTORS

5.1.3 (NEW) The Architect will not deal directly with any subcontractor, sub-subcontractor or materials supplier. Contact will be made only through the Contractor. Route requests for information, clarification or other items through Contractor.

5.3 SUB-CONTRACTUAL RELATIONS

5.3.2 (NEW) Contractor shall be fully responsible to the Owner for the acts and omissions of his subcontractors and of persons either directly or indirectly employed by them or under their control.

5.3.3 (NEW) Nothing in the Contract Documents creates any contractual relationship between any subcontractor and the Owner.

ARTICLE 7: CHANGES IN WORK

7.1 GENERAL

7.1.1 (ADD) "Maximum percentages of overhead and profit which may be added by the Contractor to actual costs of such changes in the work are specifically set forth as follows:

For all work done by his organization, or subsidiaries of his organizations, including work traditionally considered as subcontractor work, the Contractor will add or delete 15% of his actual costs for combined overhead and profit.

For all work done by his subcontractors the respective subcontractors will add or delete 10% of their actual costs for combined overhead and profit, and the General Contractor will add or delete 5% of the above subcontractor's cost for his overhead and profit.

A bond cost of 1.5% of the total amount of the added costs will be allowed the Contractor as a legitimate item of cost. No bond cost shall be allowed for subcontractor's bond cost.

Overhead for Contractors and Sub-Contractors is defined as follows and is included in the cost of a change within the above % cost allowances for overhead and profit:

SUPPLEMENTARY GENERAL CONDITIONS 00900 - 4

All costs associated with main office expense including project managers, clerical and estimator salaries, profit sharing, pension and bonus plans, insurance, estimating and project management, legal, accounting and data processing, automobile/truck expense, depreciation of overhead capital expenditures, maintenance of office equipment, office rental, utilities including phone and light and other miscellaneous costs associated with maintaining the main office. Also included within the overhead cost allowance is field supervision, tools and minor equipment, worker’s compensation and employees liability, field offices, storage sheds and other temporary facilities.

The above percentages shall be considered reasonable allowance for overhead and profit due to the contractor.

The Contractor shall submit receipts or other evidence showing his costs and his right to the payment claims.

Labor costs shall include supervision, estimation, layout, mechanic's and laborer's wages including payroll taxes and assessments and insurance premiums.

Material, equipment and equipment rental costs shall be the trade discount costs plus state sales tax where applicable."

7.4.2 CHANGES NOT IN WRITING, (NEW) except as provided in 7.4.1, Changes not authorized in writing by the Owner shall not be recognized. The Contractor hereby waives any claim for payment or additional time based upon non written changes.

ARTICLE 8: TIME

8.3.1 (DELETE) all references to “arbitration”.

ARTICLE 9: PAYMENTS AND COMPLETION

9.3 APPLICATIONS FOR PAYMENT

9.3.1 (ADD) "Applications for payment shall be submitted in triplicate by the Contractor on the twenty-fifth day of each month."

"Each application for payment shall be accompanied by affidavits and releases of lien from the General Contractor, subcontractor, and suppliers for payment of that portion of work requested."

ARTICLE 10: PROTECTION OF PERSONS AND PROPERTY

10.1.1 (ADD) "The Contractor shall comply with all federal, state and local safety requirements and shall;

Comply with applicable provisions of the 'Manual of Accident Prevention in Construction' of Associated General Contractors in America, Inc."

SUPPLEMENTARY GENERAL CONDITIONS 00900 - 5

10.2.3 (ADD) "The Contractor shall provide necessary safety conditions according to state and federal standards, statutes, rules, requests, and orders applicable to his work."

10.2.4 (ADD) “Conform as applicable, to requirements of Codes, Standards, and Regulations listed below:”

a. FEMA 361, Design and Construction Guidance for Community Shelters (FEMA 361).

b. ASCE 7-98, Minimum Design Loads for Buildings and Other Structures (ASCE 7-98).

c. NFPA 101, Life Safety Code

d. NFPA 241, Safeguarding Construction, Alteration, and demolition operations.

e. OSHA 29 CFR 1910, Occupational safety and health standards.

f. OSHA 29 CFR 1926, Safety and Health Regulations for Construction

g. Uniform Federal Accessibility Standards (UFAS)

h. Americans with Disability Act Accessibility Standards (ADA)

i. EPA 4844 Facilities Manual, Vol 4, Facility Safety, Health, and Environmental

Management Manual, February, 1998 (FSHE)

j. EPA Facilities Manual Vol 1, Architecture, Engineering, and Planning Guidelines, February, July 2004.

k. ASHRAE 62-1989, Ventilation for Acceptable Air Quality

l. NEC National Electrical Code, NFPA 70.

m. EPA SFPB Green Check (draft) February 2004.

n. All applicable Gunter and Air Force Regulations.

11.8 PERFORMANCE BOND AND PAYMENT BOND

The Contractor shall furnish to the Owner, original Bonds covering faithful performance of the Contract and payment of obligations arising thereunder as stipulated in bidding requirements or specifically required in the Contract Documents on the date of execution of the Contract.

Upon request of any person or entity appearing to be a potential beneficiary of bonds covering payment of obligations arising under the Contract, the Contractor shall promptly furnish a copy of the bonds.

These bonds shall be executed on behalf of the Contractor in the same manner and by the same person who executed the Agreement.

All bonds required of the Contractor shall be issued by a Surety which is satisfactory to the Owner.

ARTICLE 12: UNCOVERING AND CORRECTION OF WORK

12.2 CORRECTION OF WORK

12.2.2.1 (REVISE) paragraph to read as follows: "If within one year after the date of Substantial Completion of the Work or designated portion thereof, or after the date for commencement

SUPPLEMENTARY GENERAL CONDITIONS 00900 - 6

of warranties established under Sub-paragraph 9.9.1, or within such longer period of time as may be prescribed by law or by terms of an applicable special warranty required by the Contract Documents, any of the Work is found to be defective or not in accordance with the requirements of the Contract Documents, the Contractor shall correct it promptly after receipt of written notice from the Owner to do so unless the Owner has previously given the Contractor a written acceptance of such condition. This period of one year shall be extended with respect to portions of Work first performed after Substantial Completion by the period of time between Substantial Completion and the actual performance of the Work.

This obligation under this Subparagraph 12.2.2 shall survive acceptance of the Work under the Contract and termination of the Contract. The Owner shall give such notice promptly after discovery of the condition."

ARTICLE 13: MISCELLANEOUS PROVISIONS

13.1 GOVERNING LAW

13.1.1 (ADD) "The bidder is required to be familiar with all federal, state and local laws, ordinances, rules and regulations that in any manner affect the work. Ignorance on the part of the bidder will in no way relieve him from responsibility."

13.5 TESTS AND INSPECTIONS

13.5.1 (ADD the following:)

"The Architect shall designate the tests which shall be made, and the Contractor shall not obligate the Owner for tests without the Architect's approval."

13.5.7 (ADD the following:)

"Certain tests of materials, equipment and systems are required as part of the contract and shall be paid for by the Contractor. These are specifically named in the technical specifications and the types of tests are as follows:

Where tests are required by the technical specifications for materials, methods or equipment, the Contractor shall pay the cost of Initial tests to prove qualities and determine conformance with specification requirements.

If substitute materials or equipment are proposed by the Contractor, he shall pay the cost of all tests which may be necessary to satisfy the Architect/Engineer that specification requirements are satisfied.

If materials or workmanship are used which fail to meet specification requirements, the Contractor shall pay the cost of all tests deemed necessary by the Architect to determine the safety or suitability of the material or element.

SUPPLEMENTARY GENERAL CONDITIONS 00900 - 7

The Contractor shall pay for all testing costs, including but not limited to, power, fuel, and equipment cost which may be required for complete testing of all equipment and systems for proper operation."

13.5.8 (ADD) Contractor agrees that it will not discriminate on the basis of race, creed, color, national origin, sex, age, or disability, in the performance of this agreement/contract (whichever is applicable).

ARTICLE 15: ASBESTOS AND ASBESTOS-BEARING MATERIALS

15.1 (ADD) “No asbestos or asbestos-bearing materials in any form shall be used in the construction of this facility. In demolition work of existing facilities, if the Contractor encounters asbestos or asbestos-bearing materials he shall immediately cease all activities, remove personnel from the site, and notify the Architect. Work shall not resume until all asbestos and asbestos-bearing materials have been removed and the Contractor is notified that work can proceed.”

END OF SECTION 00900

GEOTECHNICAL INVESTIGATION REPORT 00950 - 1

SECTION 00950 - GEOTECHNICAL INVESTIGATION REPORT

The geotechnical investigation of the site for USEPA Wet Lab Pier, Pensacola Beach, Florida, is attached herein for reference regarding soil conditions and preparation requirements.

Geotechnical investigation and report prepared by:

GENERAL REQUIREMENTS 01002 - 1

SECTION 01002 - GENERAL REQUIREMENTS

GENERAL

A. The "GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION", Document A201, Fifteenth Edition, August 1997, as issued by the American Institute of Architects, relates to the work of this Project and is hereby made a part of these Specifications the same as if reproduced here in its entirety.

B. Copies of A.I.A. Document A201 may be examined at the offices of the Architect, and the Contractor is hereby specifically directed, as a condition of the Contract, to acquaint himself with the Articles contained therein and to notify and appraise all appropriate parties to the Contract as to its contents. Copy will be inserted into Contractor's field set Specifications upon commencement of the Project's construction.

C. No contractual adjustments shall be due or become exigent as a result of failure on the part of the Contractor to fully acquaint himself and all other parties to the Contract with the Conditions of Document A201.

D. No asbestos or asbestos-containing material will be allowed to be introduced as a part of the buildings subject of this Contract.

E. Lead-based paint shall also be prohibited per Section 9.2.2, AE&P. The Contractor shall also conform to Radon control requirements per Chapter 7, section Gf, FSHE, as applicable.

F. RELATION OF DIVISION 1 TO ALL OTHER DIVISIONS:

Division 1 shall be a part of all other Divisions and Sections of these Specifications the same as if reproduced in full in each instance.

END OF SECTION 01002

ALTERNATES 01030 - 1

SECTION 01030 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements governing Alternates.

1.3 DEFINITIONS

A. Definition: An alternate is an amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the Base Bid amount if the Owner decides to accept a corresponding change in either the amount of construction to be completed, or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate the Alternate into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Modify or adjust affected adjacent Work as necessary to completely and fully integrate that Work into the Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not mentioned as part of the Alternate.

B. Notification: Immediately following the award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate whether alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.

C. Execute accepted alternates under the same conditions as other Work of this Contract.

D. Schedule: A "Schedule of Alternates" is included at the end of this Section. Specification Sections referenced in the Schedule contain requirements for materials necessary to achieve the Work described under each alternate.

ALTERNATES 01030 - 2

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Base Bid: The Base Bid includes all work indicated and specified to complete the construction of the New Pier.

B. Additive Alternate No. 1: Additive alternate number 1 includes all work necessary to complete the demolition of the existing concrete pier as shown. This includes removal of all piles, etc.

The Contractor is required to hold his price for six (6) months after award.

END OF SECTION 01030

SUMMARY 01100 - 1

SECTION 01100 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Work covered by the Contract Documents.

2. Use of premises.

3. Owner's occupancy requirements.

4. Specification formats and conventions.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: Replace Wet Lab Pier.

1. Project Location: USEPA, Pensacola Beach, Florida.

B. Owner: Environmental Protection Agency

C. Architect: Bullock Tice Associates, Inc.

909 E Cervantes St., Ste. B Pensacola, FL 32501

D. The Work consists of the following:

1. Construct pier using driven piles, concrete beams, and HDPE lumber. Install utilities to support owner located pumps.

2. Demolish existing pier.

3. Excavate existing rip-rap and ballast stone as required to allow installation of concrete piles adjacent to shoreline and over ground area. Rip-rap will be re-installed as construction allows.

4. EPA may require 2 months to allow full relocation of pumps to the new pier before demolition of existing pier may be accomplished. The Contractor must have the existing pier demolition completed within 6 months from the substantial completion of the new pier.

5. Federal and State Environmental Permits are in place for this project. The Contractor is responsible for notification of the appropriate Agencies, in writing, of the Commencement of the work.

6. Prior to the initiation of the work, floating turbidity screens with weighted skirts that extend to within one foot of the bottom shall be placed around the construction site. The turbidity screens shall be maintained and shall remain in place for the duration of the activity. Turbidity shall be monitored to insure that exceedences of 29 ntu do not occur as a result of this activity.

E. Project will be constructed under a single prime contract.

SUMMARY 01100 - 2

1.3 USE OF PREMISES

A. Use of Site: Limit use of premises to work in areas agreed upon with EPA Facilities Manager.

Do not disturb portions of the building site beyond areas in which the Work is agreed upon.

1. Owner Occupancy: Allow for Owner occupancy of adjacent building and the existing pier.

2. Driveways and Entrances: Keep driveways and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.4 OWNER'S OCCUPANCY REQUIREMENTS

A. Full Owner Occupancy: Owner will occupy adjacent building and the existing pier during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits, unless otherwise indicated.

1. Maintain access to existing walkways, and other occupied or used facilities. Do not close or obstruct walkways, or other occupied or used facilities without written permission from Owner and authorities having jurisdiction.

B. Owner Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed areas of the project, before Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Architect will prepare a Certificate of Substantial Completion for each specific portion of the Work to be occupied before Owner occupancy.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before Owner occupancy.

3. Before partial Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of building.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of building.

1.5 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 16-division format and CSI/CSC's "MasterFormat" numbering system.

1. Division 1: Sections in Division 1 govern the execution of the Work of all Sections in the Specifications.

SUMMARY 01100 - 3

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01100

CONTRACT MODIFICATION PROCEDURES 01250 - 1

SECTION 01250 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

B. See Division 1 Section "Unit Prices" for administrative requirements for using unit prices.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within 20 days after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

CONTRACT MODIFICATION PROCEDURES 01250 - 2

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 1 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709 for Proposal Requests.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01250

PAYMENT PROCEDURES 01290 - 1

SECTION 01290 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Submit draft of AIA Document G703 Continuation Sheets.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Allowances: Provide a separate line item in the Schedule of Values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

8. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

PAYMENT PROCEDURES 01290 - 2

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

F. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to

Owner.

PAYMENT PROCEDURES 01290 - 3

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Schedule of unit prices.

5. List of Contractor's staff assignments.

6. List of Contractor's principal consultants.

7. Copies of building permits.

8. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

9. Initial progress report.

10. Certificates of insurance and insurance policies.

H. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

3. Administrative actions and submittals that shall precede or coincide with this application include:

a. Warranties (guarantees) and maintenance agreements

b. Maintenance Instructions

c. Final Cleaning

d. Application for reduction of retainage and consent of surety.

e. List of incomplete work, recognized as exceptions to Architect’s Certificate of

Substantial Completion.

f. As-Built documents.

I. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Removal of temporary facilities.

10. Removal of surplus materials, rubbish and similar elements.

PAYMENT PROCEDURES 01290 - 4

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01290

PROJECT MANAGEMENT AND COORDINATION 01310 - 1

SECTION 01310 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Project meetings.

1.2 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

PROJECT MANAGEMENT AND COORDINATION 01310 - 2

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.3 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

b. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Sheet Size: At least 8-1/2 by 11 inches (215 by 280 mm) but no larger than 30 by 40 inches (750 by 1000 mm).

3. Number of Copies: Submit two opaque copies of each submittal. Architect will return one copy.

4. Refer to individual Sections for Coordination Drawing requirements for Work in those Sections.

1.4 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three days of the meeting.

B. Preconstruction Conference: Schedule a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 15 days after execution of the Agreement. Hold the conference at Project site or another convenient location.

Conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of Owner, Architect, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned

PROJECT MANAGEMENT AND COORDINATION 01310 - 3

parties shall attend the conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for requests for interpretations (RFIs).

g. Procedures for testing and inspecting.

h. Procedures for processing Applications for Payment.

i. Distribution of the Contract Documents.

j. Submittal procedures.

k. Preparation of Record Documents.

l. Use of the premises and Base Access.

m. Work restrictions.

n. Owner's occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

3. Minutes: Architect will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Architect of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. The Contract Documents.

b. Options.

c. Related requests for interpretations (RFIs).

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

PROJECT MANAGEMENT AND COORDINATION 01310 - 4

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at monthly intervals. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

PROJECT MANAGEMENT AND COORDINATION 01310 - 5

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) Requests for interpretations (RFIs).

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

3. Minutes: Architect will record and distribute to Contractor the meeting minutes.

4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01310

SUBMITTAL PROCEDURES 01330 - 1

SECTION 01330 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.2 `DEFINITIONS

A. Action Submittals: Written and graphic information that requires Architect's responsive action.

B. Informational Submittals: Written information that does not require Architect's responsive action. Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Submittals Schedule: Comply with requirements in Division 1 Section "Construction Progress Documentation" for list of submittals and time requirements for scheduled performance of related construction activities.

C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal.