PRANG Construct Apron Lighting_B-3 Final Design Submission_SPECIFICATIONS_26JUNE2020 (002).pdf

ColonJM Text Box Construct Apron Lighting System .Luis Muñoz Marín IAP - Carolina, Puerto Rico

SPECIFICATIONS

ColonJM Text Box B-3 Final Design Submission

26 JUNE 2020

ColonJM Text Box

ColonJM Text Box

PN: TUMR112120

ColonJM Text Box

PUERTO RICO AIR NATIONAL GUARD – 156TH WING 26 JUNE 2020

CONSTRUCT APRON LIGHTING

MUNIZ AIR NATIONAL GUARD BASE – CAROLINA, PR FINAL B-3 SUBMITTAL

SEALS PAGE 00 01 07 - 1

00 01 07 – SEALS PAGE

Professional Certification: I hereby certify that these documents were prepared or approved by me, and that I am a duly registered Professional Engineer under the laws of PUERTO RICO, License Number: 19306

JESUS M. COLON PAGAN

Expiration Date: 09-APR-2023

Professional Certification: I hereby certify that these documents were prepared or approved by me, and that I am a duly registered Professional Engineer under the laws of PUERTO RICO, License Number: 13982

DANIEL ARROYO LAUREANO

Expiration Date: 14-MAY-2024

TABLE OF CONTENTS 00 01 10 - 1

DOCUMENT 00 01 10 – TABLE OF CONTENTS

DIVISION

SECTION TITLE

PROCUREMENT AND CONTRACTING DOCUMENTS GROUP

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 07 SEALS PAGE

00 01 10 TABLE OF CONTENTS

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 14 16 COODINATION WITH PUERTO RICO AIR NATIONAL GUARD (PRANG) &

MUNIZ AIR NATIONAL GUARD BASE (ANGB)

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

ATTACHMENT: SUBMITTAL REGISTER

01 35 43 SAFETY, HAZARDOUS MATERIALS, AND HEALTH REQUIREMENTS

01 40 00 QUALITY REQUIREMENTS

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 60 00 PRODUCT REQUIREMENTS

01 73 29 CUTTING AND PATCHING

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 39 PROJECT RECORD DOCUMENTS

01 79 00 DEMONSTRATION AND TRAINING

01 91 13 GENERAL COMMISSIONING REQUIREMENTS

Facility Construction Subgroup

DIVISION 02 - EXISTING CONDITIONS

02 41 19 SELECTIVE DEMOLITION

DIVISION 03 – CONCRETE

03 30 00 CAST-IN-PLACE CONCRETE

TABLE OF CONTENTS 00 01 10 - 2

DIVISION 04 - MASONRY

NOT APPLICABLE

DIVISION 05 - METALS

NOT APPLICABLE

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

NOT APPLICABLE

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

NOT APPLICABLE

DIVISION 08 - OPENINGS

NOT APPLICABLE

DIVISION 09 - FINISHES

NOT APPLICABLE

DIVISION 10 - SPECIALTIES

NOT APPLICABLE

DIVISION 11 - EQUIPMENT

NOT APPLICABLE

DIVISION 12 - FURNISHINGS

NOT APPLICABLE

DIVISION 13 - SPECIAL CONSTRUCTION

NOT APPLICABLE

DIVISION 14 - CONVEYING EQUIPMENT

NOT APPLICABLE

Facility Services Subgroup

DIVISION 21 - FIRE SUPPRESSION

NOT APPLICABLE

DIVISION 22 - PLUMBING

NOT APPLICABLE

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

NOT APPLICABLE

TABLE OF CONTENTS 00 01 10 - 3

DIVISION 26 - ELECTRICAL

26 05 19 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

26 05 26 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

26 05 29 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

26 05 33 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

26 05 43 UNDERGROUND DUCTS AND RACEWAYS FOR ELECTRICAL SYSTEMS

26 05 44 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND

CABLING

26 05 48.16 SEISMIC CONTROLS FOR ELECTRICAL SYSTEMS

26 05 53 IDENTIFICATION FOR ELECTRICAL SYSTEMS

26 09 23 LIGHTING CONTROL DEVICES

26 24 16 PANELBOARDS

26 27 26 WIRING DEVICES

26 28 13 FUSES

26 28 16 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

26 29 13 ENCLOSED CONTROLLERS

26 43 13 SURGE PROTECTION FOR LOW-VOLTAGE ELECTRICAL POWER

CIRCUITS

26 56 19 EXTERIOR LIGHTING

DIVISION 27 - COMMUNICATIONS

NOT APPLICABLE

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

NOT APPLICABLE

Site and Infrastructure Subgroup

DIVISION 31 – EARTHWORK

31 10 00 SITE CLEARING

31 20 00 EARTH MOVING

31 23 19 DEWATERING

31 50 00 EXCAVATION SUPPORT AND PROTECTION

DIVISION 32 - EXTERIOR IMPROVEMENTS

32 12 16 ASPHALT PAVING

32 13 13 CONCRETE PAVING

32 13 73 CONCRETE PAVING JOINT SEALANTS

32 17 23 PAVEMENT MARKINGS

32 92 00 TURF AND GRASSES

TABLE OF CONTENTS 00 01 10 - 4

DIVISION 33 - UTILITIES

33 05 00 COMMON WORK RESULTS FOR UTILITIES

END OF TABLE OF CONTENTS

SUMMARY 01 10 00 - 1

SECTION 01 10 00 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Work covered by Contract Documents.

2. Work under separate contracts.

3. Government-furnished products.

4. Access to site.

5. Work restrictions.

6. Specification and drawing conventions.

B. Related Requirements:

1. Section 01 50 00 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.2 PROJECT INFORMATION

A. Project Identification:

1. Project Location: Construct Apron Lighting System, Muniz Air National Guard Base at Luis Munoz Marin International Airport, Carolina, Puerto Rico

B. Owner: Puerto Rico Air National Guard, 156TH Air Wing.

C. LEED Criteria: Not applicable.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work includes all labor, materials, equipment and incidentals necessary to construct a complete and fully functional Apron Lighting System that will provide a modern site lighting system in support of current and future operational requirements for the 156th Air Wing for the Puerto Rico Air National Guard. The new system includes: 80 feet height poles, 70 feet height poles, pull boxes, cabling, panels, and all supporting elements indicated in the contract documents. Site work will consist of the partial demolition of rigid and flexible pavement, trenching for the installation of new conduits, etc.

1. Optional Line Item #1 (OLI#1): Optional Line Item #1 includes the installation of one (1) 70-feet height pole (Pole P3), lighting fixtures at Pole P3, and its associated trenching works from a new electrical pull pox just east of Pole P2 to service the Pole P3.

Trenching works includes excavation, installation of conduits, installation of cables, SUMMARY 01 10 00 - 2 detectable warning tapes and all required items to complete this work. The works associated to OLI #1 shall include all labor, materials, equipment, and any incidentals required to provide a complete installation.

B. Commissioning: The Commissioning Authority (CxA) is responsible for developing a commissioning schedule and executing a commissioning plan. The CxA is under a separate contract with the Government. Contractor shall coordinate with the CxA.

C. Hazardous Materials: Contractor shall be responsible for the testing for Asebestos and Lead Based Pain befor demolition and all abatement elements (removal and disposal) including third party air monitoring and containment clearance.

1. Contractor shall be responsible for preparing, issuing and obtaining approval for all required documentation to all AHJ’s to include but not limited to the Puerto Rico Environmental Quality Board (PREQB). Contractor is advised that PREQB approval is required prior to the commencement of any construction activities.

D. Type of Contract:

1. Project shall be a Firm Fixed price (FFP) contract.

E. Work Sequence:

1. Work will be conducted in a single phase.

1.4 WORK BY GOVERNMENT

A. General: The contractor shall coordinate all required work under the terms and conditions of this contract with the Government to facilitate any other site or project requirements.

1.5 GOVERNMENT-FURNISHED PRODUCTS

A. Government may furnish products to be incorporated into Work by Contractor. Refer to the contract drawings for locations of Installed Building Equipment (IBE) vs. Personal Property (PP). All items indicated in the Contract Documents are considered IBE and a part of this Contract, except for certain Personal Property (PP), as identified in the Contract Documents that shall be provided and installed by the Contractor.

1.6 ACCESS TO SITE

A. Use of Site: Limit use of Project site to areas within the Contract Limits of Disturbance indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Limit of Site disturbance shall be as indicated by the Limits of Disturbance in the Contract Documents.

2. Driveways, Walkways and Entrances: Keep driveways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

SUMMARY 01 10 00 - 3

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with Government restrictions on construction operations.

B. On-Site Work Hours: Limit work in the existing building to normal business working hours of 7:00 a.m. to 3:30 p.m., Monday through Friday, except Federal and State Government observed holidays as follows:

1. New Years’ Day

2. Epiphany

3. Martin Luther King’s Birthday

4. Presidents Day

5. Good Friday

6. Memorial Day

7. Independence Day

8. Constitution Day

9. Labor Day

10. Columbus Day

11. Election Day

12. Veterans Day

13. Thanksgiving Day

14. Christmas Day

Additional hours (than the above) may be worked but only with approval of the PR National Guard Contracting Officer and Security Office in advance.

C. Existing Utility Interruptions: Do not interrupt utilities serving adjacent facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Government not less than ten days in advance of proposed utility interruptions.

2. Obtain Contracting Officer’s written permission before proceeding with utility interruptions.

3. The contractor shall coordinate and obtain approval for any required temporary power outages affecting the affected areas from PRANG personnel prior to commencing with any temporary power outages. Contactor shall provide all temporary power provisions to ensure continuity of services are maintained; no sustained outages are permitted.

4. The Contractor shall make all provisions necessary to maintain continuity of operations for equipment located within the base that is currently operational on the site and might be affected by the project.

D. Excavation: Notify Government/COR no less than thirty days in advance of proposed excavation activities, and coordinate proposed excavation activities with all required permit review/issuance periods.

SUMMARY 01 10 00 - 4

E. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

F. Employee Identification: Contractor shall comply with all Muniz Air National Guard Base (ANGB) employee identification requirements.

G. Employee Screening: Contractor shall comply with Muniz Air National Guard Base (ANGB) requirements for employee screening requirements.

H. Employee Access: Contractor shall comply with all Muniz Air National Guard Base (ANGB) installation entry control procedures for all contractors, subcontractors, and suppliers. The contractor shall obtain the necessary passes and/or identification for entry into the work site for the contractor, subcontractor, and suppliers prior to the commencement of work. The Contractor shall maintain and provide the Government a current roster of all sub-contractors and provide any changes immediately to the Government. Procedures and limitations for installation entry control procedures will be supplied to the contractor at the pre-construction meeting.

I. Federal Aviation Administration (FAA) Identification: Contractor shall be responsible for obtaining FAA identification badges required while working in FAA jurisdictional areas (such as the flight line).

1.8 MISCELLANEOUS REQUIREMENTS

A. The General Contractor shall be thoroughly familiar with the Drawings and Specifications to ensure against misunderstanding between trades during entire construction of project. If there is a conflict between different contract documents, the contractor shall submit a Request for Information to clarify the discrepancy prior to proceeding and/or installing the item/work.

B. Rough-In: All rough-in for all items of work and materials indicated on the Drawings or in the Specifications, except as may be specifically excluded, shall be furnished and installed, complete, by the Contractor.

C. Site Preparation: All site preparation work shall proceed with due care and safety for personnel and pedestrians. All operations shall be planned to cause the minimum amount of interference with normal routine and functioning of existing facilities on Muniz Air ANGB.

D. Preservation and Restoration of Property: Contractor shall be responsible for the preservation of all public and private property on the surface or underground, along and adjacent to the work, and shall conduct their operations in a manner that will ensure against injury or damage thereto.

Work shall be accomplished within the Limits of disturbance indicated on the Contract documents.

E. Where any direct or indirect damage is done to public or private property by or on account of any act, omission, neglect or misconduct in the execution of the work, or because of non-execution thereof, on the part of the Contractor, such property shall be restored by the Contactor, at no cost to the Government, to a condition equal to that existing before such damage was done, by repairing, rebuilding or otherwise restoring same in a manner acceptable to the Government.

SUMMARY 01 10 00 - 5

F. All work performed under this Contract shall proceed with due care and safety for all personnel, pedestrians, and vehicular traffic. All work shall be planned so that the Project can be secured against unauthorized entry at the end of each working day.

G. Although every endeavor has been made, on the Drawings and in Specifications to show all new and existing conditions, it will be the Contractor’s responsibility to fully and carefully evaluate drawings and jobsite conditions prior to submitting the bid proposal. It is not the intent of the Contract to pay the Contractor for work due to deviations from Drawings and Specifications.

H. The Contractor is responsible for obtaining and payment of all Construction Permit and tapping fees (both temporary and final hook-up) that may be required for the construction of the project.

This shall include general/utility/excavation permits, tapping permits or fees, etc., as may also be required by the Government and/or local utility authorities.

I. Permits: The Contractor shall secure, pay for, and maintain in full force and effect until no longer necessary, all necessary licenses, permits, (to include but not limited the: General Consolidated Permit, Earth Crust Permit, Construction Waste Recycling Plan Permit, etc.), and permissions required by Federal and State Law, local ordinance, stature or regulations, or required by Utility Authorities, relevant to the work and construction of the project.

J. The Contractor shall comply with the requirements of PREPA and all Federal, State and Local Governmental Agencies and all applicable Codes and Requirements.

K. This project site area(s) within the overall Muniz Air National Guard Base (ANGB) may be located within an ‘active construction site’ under a separate project(s) and GC(s). The Contractor shall be responsible (material, labor, and all applicable fees), and/or coordinate with all other GC’s, to maintain and/or provide all provisions that exist on-site or that are required per the Contract Documents to include but not limited to Erosion & Sediment Control Plan, Temporary Utility Connections, etc. Contractor shall coordinate with other GC’s working within the Muniz ANGB installation to ensure all separate construction activities, to include but not limited to: site access, staging area(s), etc. (of all separate projects) shall not be interrupted.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

SUMMARY 01 10 00 - 6

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

1.10 SAFETY REQUIREMENTS

A. The Contractor shall provide and maintain all necessary fences, barricades and other reasonable safeguards required to ensure the safety of all personnel.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 10 00

COORDINATION WITH PRANG & MUNIZ ANGB 01 14 16 - 1

SECTION 01 14 16 – COORDINATION WITH PUERTO RICO AIR NATIONAL GUARD (PRANG)

& MUNIZ AIR NATIONAL GUARD BASE (ANGB)

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes the following:

1. Security/Traffic Control.

2. Safety and Protection of Work and Existing Property.

3. Use of Premises.

4. Government Occupancy.

5. Security Plan.

1.2 SECURITY/TRAFFIC CONTROL

A. Site access and excavation permits obtained through Muniz Air National Guard Base (ANGB), by going through the Puerto Rico Air National Guard (PRANG), will be required in advance of any access to Muniz ANGB by the Contractor to commence work. This shall include permits, tapping permits or fees, etc., as amay also be required by Muniz ANGB and/or Luis Munoz Marin International Airport (IAP), and/or other Government and/or local utility authorities. The Contractor is responsible for obtaining and payment of all Construction Permit and tapping fees that may be required. Additional requirements will be discussed at the Pre-Construction Conference.

1.3 SAFETY AND PROTECTION OF WORK AND EXISTING PROPERTY

A. General.

1. The Contractor shall take all required steps to prevent injury to persons (including employees) and property in performance of this Contract, including all steps and actions required under safety provisions of applicable laws and applicable construction codes.

B. Work Performance

1. Contractor shall provide for the safety and protection of the Work at all times. Contractor shall provide protection at all times against rain, wind, storms, and condensation or heat so as to maintain all work, equipment and materials free from injury or damage. At the end of each day, all new work likely to be damaged shall be protected and covered.

2. Contracting Officer shall be notified immediately at any time operations are stopped due to conditions which make it impracticable to continue operations safely or to obtain proper results.

COORDINATION WITH PRANG & MUNIZ ANGB 01 14 16 - 2

3. Contractor shall construct and maintain all necessary temporary drainage and do all pumping necessary to keep excavations, pits and trenches and ducts free of water. The pumped water shall be pumped into a container and disposed of in appropriate areas.

4. Floors shall be protected from damage by proper covering and care when handling heavy equipment or handling mortar or other such materials, and proper cribbing and shoring shall be used to prevent overloading of floors while moving heavy equipment. Provide metal pans under pipe-threading machines and clean such pans daily, keep oil off floors and restore floors to former condition where damaged or stained.

C. Existing Property

1. Contractor shall provide for the safety and protection of existing property at all times.

Any damage to existing facilities resulting from construction operations shall be reported immediately to the Contracting Officer and Muniz ANGB and be promptly repaired, subject to the approval of the Contracting Officer, by the Contractor at no additional cost to the Government.

2. Operation of valves or other appurtenances on existing utilities, when required, shall be by or under the direct supervision of the owning utility.

3. The applicable requirements specified for protection of the Work shall also apply to the protection of existing property.

4. Before acceptance of the Work by the Contracting Officer, Contractor shall restore all property affected by its operation to the original or better conditions.

1.4 USE OF PREMISES

A. Coordinate the use of premises under direction of Contracting Officer and his duly authorized representative.

1.5 SECURITY PLAN

A. Contractor shall ensure that all rules and regulations that pertain to safety and security are strictly adhered to at all times that Work is conducted.

B. Identification requirements pertaining to access to Muniz ANGB will be discussed at the Pre- Construction Conference. Construction workers will be subject to lunchbox/tool box inspections. Access gate(s) will the only authorized entry and exit points to the work area for the construction company personnel, coordinated through the PRANG Contracting Officer and Muniz ANGB representative(s).

C. Vehicle passes, if required, will be issued by the Government on an as-needed basis only, coordinated through the PRANG Contracting Officer. Vehicles found to be violating safety procedures (speed limits, etc.) may not be allowed re-entry from date of violation.

D. Contractor shall provide Contracting Officer 24 hour notice for overtime work during regular workdays (See Section 01 10 00, "Summary"). Contractor shall provide the Contracting Officer 72 hour notice for requested work on Saturdays, Sundays or holidays observed by the Puerto Rico Air National Guard.

COORDINATION WITH PRANG & MUNIZ ANGB 01 14 16 - 3

E. The Contractor shall maintain and provide the Government a current roster of all sub-contractors and provide any changes immediately to the Government.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 14 16

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Coordination with Contracting Officer for special requirements.

3. Administrative and supervisory personnel.

4. Project meetings.

5. Requests for Information (RFIs).

1.2 DEFINITIONS

A. RFI (Request for Information): Request from Contractor, on a specific form provided by the Contracting Officer, seeking Interpretation or clarification of the Contract Documents.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation. If there appears to be a conflict on any of the Contract Documents between trades or components/elements of the work done by different trades, or between drawings and specifications, notify the Contracting Officer prior to procuring or installing the component/element by submitting an RFI to the Contracting Officer. The entire set of Contract Documents together represents the entire Contract.

If there is any component/element that may be indicated on one part of the Contract Documents and not on another part of the Contract Documents, the General Contractor is still fully responsible for procurement, installation, and testing of that component/element as part of his/her Contract with the Government at no additional cost to the Government. If it requires clarification, an RFI shall be submitted in advance of procurement and installation of such component/element.

2. Coordinate installation of different components with other installers to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Government if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other installers to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values. The Schedule of Values shall be based on the breakdown format of the DD Form 1354.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work. Refer to other Sections for disposition of salvaged materials that are designated as Government's property.

E. Coordination with Contracting Officer: Coordination of Work with Contracting Officer includes, but is not limited to, the following:

1. Deliveries of government furnished equipment.

2. Archaeological material, bones, or funerary objects found during construction or excavation.

3. Review of schedules, samples, plans and specifications that indicate information and recommend approval by Contracting Officer.

4. Key schedule and key cylinders: See door schedule on Drawings.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Reflected ceiling plan(s) and other details, drawn to scale, on which the following items are shown and coordinated with each other, based on input from installers of the items involved:

a. Lighting fixtures.

b. Suspended ceiling components.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

c. Structural members to which suspension systems for lighting fixtures will be attached.

d. Other items in finished ceiling including the following:

1) Air outlets and inlets;

2) Mechanical ducts;

3) Piping;

4) Cable tray;

5) Speakers;

6) Sprinklers;

7) Smoke and fire detectors;

8) Occupancy sensors;

9) Access panels;

10) Projector mounts.

2. Content: Project-specific information, drawn accurately to scale. Do not base Coordination Drawings on reproductions of the Contract Documents or standard printed data. Include the following information, as applicable:

a. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, plumbing, fire protection, telecommunications, and electrical systems.

b. Indicate required installation sequences.

c. Indicate dimensions shown on the Contract Drawings and make specific note of dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Contracting Officer for resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

3. Sheet Size: At least 11 by 17 inches but no larger than 30 by 42 inches.

4. Number of Copies: Will be established at the Pre-Construction Conference.

5. Refer to individual Sections for Coordination Drawing requirements for Work in those

Sections and not specified in this section.

B. Key Personnel Names: Within 15 days of contract award, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities and authorities; list job site telephone numbers (cell phone acceptable), including home office telephone numbers. Provide names, addresses, and cell telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone. Keep list current at all times.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. General: In addition to Project superintendent, provide other administrative and supervisory personnel as required for proper performance of the Work.

1. Include special personnel required for coordination of operations.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

1.6 PROJECT MEETINGS

A. General: Contractor shall schedule, attend, and conduct meetings and conferences at Project site, unless otherwise directed by the Contracting Officer.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Contracting Officer (CO) of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

Coordinate with Contracting Officer the meeting agenda for the progress meetings in advance.

3. Minutes: Record significant discussions and agreements achieved for progress meetings. Distribute the meeting minutes for all meetings to everyone concerned, including Contracting Officer within three days of the meeting.

B. Preconstruction Conference: Will be scheduled by the Contracting Officer (CO). Time and location of meeting will be provided by Contracting Officer to the Contractor. All contractor personnel, to include critical/major subcontractor personnel must attend this conference. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

1. Agenda: Items of significance that will be discussed, include the following, at a minimum:

a. Protection of construction and personnel.

b. Tentative construction schedule.

c. Designation of key personnel and their duties.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for RFIs.

f. Procedures for testing and inspecting.

g. Procedures for processing Applications for Payment.

h. Distribution of Documents.

i. Submittal procedures.

j. LEED requirements.

k. Preparation of Record Documents.

l. Use of the premises.

m. Work restrictions.

n. Government's occupancy requirements.

o. Responsibility for temporary facilities and controls.

p. Construction waste management and recycling.

q. Parking availability.

r. Office, work, and storage areas.

s. Equipment deliveries and priorities.

t. First aid.

u. Security.

v. Progress cleaning.

w. Working hours.

2. Minutes: Contractor shall record and distribute all meeting minutes.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5

C. Pre-installation Conferences: Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise Contracting Officer (CO) of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Protection of construction and personnel.

b. The Contract Documents.

c. Options.

d. Related RFIs.

e. Related Change Orders.

f. Purchases.

g. Deliveries.

h. Submittals.

i. Review of Mockups

j. Possible conflicts.

k. Compatibility problems.

l. Time schedules.

m. Weather limitations.

n. Manufacturer's written recommendations.

o. Warranty requirements.

p. Compatibility of materials.

q. Acceptability of substrates.

r. Temporary facilities and controls.

s. Space and access limitations.

t. Regulations applicable to the issue at hand.

u. Testing and inspecting requirements.

v. Installation procedures.

w. Coordination with other work.

x. Required performance results.

y. Protection of adjacent work.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to the Contracting Officer and each party present and to parties who should have been present.

5. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at bi-weekly intervals. Intervals may change with the approval of the Contracting Officer. Coordinate dates of meetings with preparation of payment requests.

1. Attendees: In addition to representatives of the Government, subcontractors, suppliers, and other entities concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 6

participants shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Contracting Officer or his representative will review and comment on minutes of previous progress meeting. Review with Contracting Officer (CO) other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Provide a written report reviewing progress in the past two weeks, and the next two weeks. Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Performance Period.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) RFIs.

16) Status of proposal requests.

17) Pending changes.

18) Status of Change Orders.

19) Documentation of information for payment requests.

E. Coordination Meetings: Conduct Project coordination meetings at weekly intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1. Attendees: In addition to representatives of Government, Contracting Officer (CO), and Architect (as necessary), subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 7

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each subcontract is on time, ahead of schedule, or behind schedule, in relation to Combined Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Performance Period.

b. Schedule Updating: There will be NO revision to the schedule unless it is due to an approved change order. If the change order required to revise the schedule is approved, revise Combined Contractor's Construction Schedule after each coordination meeting where revisions to the schedule have been made. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each subcontractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Change Orders.

14) Request for Interpretation.

3. Reporting: Contractor shall record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. Procedure: Immediately on discovery of the need for information regarding the Contract Documents, and if not possible to request Information at Project meeting, prepare and submit an RFI in the form specified.

1. RFIs shall originate with Contractor. RFIs submitted by entities other than Contractor will be returned with no response.

2. Coordinate and submit RFIs electronically using Contractor-provided Website in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 8

B. Software-Generated RFIs: Use Electronic Form provided by Contracting Officer for RFI's.

Contractor shall provide and use Prolog (or approved equal) website software to upload and track RFI's.

C. Content of the RFI shall include a detailed description of the request and the following:

1. Project name.

2. Date.

3. Name of Contractor.

4. Name of Architect and Contracting Officer (CO).

5. RFI number, numbered sequentially.

6. Specification Section number and title and related paragraphs, as appropriate.

7. Drawing number and detail references, as appropriate.

8. Field dimensions and conditions, as appropriate.

9. Contractor's suggested solution(s). If Contractor's solution(s) impact the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

10. Contractor's signature.

11. Attachments: Include drawings, descriptions, measurements, photos, Product Data, Shop Drawings, and other information necessary to fully describe items needing Information.

a. Identify each page of attachments with the RFI number and sequential page number.

b. Supplementary drawings prepared by Contractor shall include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments.

c. Attachments shall be electronic files in Adobe Acrobat PDF format uploaded to the Contractor's website along with the RFI form.

D. Contracting Officer's Action: Contracting Officer (CO), or his representative (COR) will review each RFI, determine action required, and return it. Allow fifteen (15) working days for CO’s or COR’s response for each RFI. If the Contracting Officer or COR requires the Design Architect/Engineer-of-Record’s input on an RFI, the Architect/Engineer (A/E) shall have eleven

(11) working days to return the RFI with response back to the CO from the date of A/E receipt of the RFI from the CO or COR, or through the Prolog (or approved equal) Website. The Contracting Officer will return the response to the RFI back to the Contractor (through the website). RFIs received after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for Information of Architect's actions on submittals.

f. Incomplete RFIs or RFIs with numerous errors.

2. Architect's action may include a request for additional information, in which case Architect's time for response will start again.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 9

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal.

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Contracting Officer in writing within 10 days of receipt of the RFI response.

E. On receipt of Contracting Officer's action, update the RFI log (NOTE: VERIFY RFI LOG AND OTHER LOGS ARE PART OF PRECONSTRUCTION CONFERENCE) and immediately distribute the RFI response to affected parties through website. Review response and notify Contracting Officer within seven days if Contractor disagrees with response.

F. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly (upload weekly on the website). Submit on Prolog (or approved equal) website using MicroSoft Excel with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect and Contracting Officer (CO).

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date Architect's and Contracting Officer (CO)'s response was received.

8. Identification of related Minor Change in the Work, Construction Change Directive, and

Proposal Request, as appropriate.

9. Identification of related Field Change, Change Order, and Proposal Request, as appropriate.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 31 00

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 1

SECTION 01 32 00 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Preliminary Construction Schedule.

2. Contractor's Construction Schedule.

3. Submittals Schedule.

4. Construction Progress Report.

5. Daily construction reports.

6. Material location reports.

7. Field condition reports.

8. Special reports.

9. AF Form 3064 Construction Progress Schedule

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract Sum, unless otherwise approved by Contracting Officer (CO.)

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time belongs to Government.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 2

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.

H. Major Area: A story of construction, a separate building, or a similar significant construction element.

I. Milestone: A key or critical point in time for reference or measurement.

J. Network Diagram: A graphic diagram of a network schedule, showing activities and activity relationships.

K. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

1.3 SUBMITTALS

A. Quantities of copies to be submitted are for bidding purposes only. Number of copies will be discussed at Pre-Scheduling Conference.

B. Submittals Schedule: Submit three hard copies of ‘Submittals Schedule’ within 30-days after Notice-To-Proceed, and, upload on Prolog website or equal software website approved by COR.

Arrange the following information in a tabular format:

1. Scheduled date for first submittal.

2. Specification Section number and title.

3. Submittal category (action or informational).

4. Name of subcontractor.

5. Description of the Work covered.

6. Scheduled date for CO's final release or approval.

7. Approval of cost-loaded preliminary construction schedule will not constitute approval of

Schedule of Values for cost-loaded activities.

C. Preliminary Network Diagram: Submit three hard copies, large enough to show entire network for entire construction period. Show logic ties for activities.

D. Contractor's Construction Schedule: Submit three hard copies of initial schedule, large enough to show entire schedule for entire construction period.

1. Submit an electronic copy of schedule, using software indicated, on CD-ROM, and upload on Prolog website. The schedule shall be labeled to comply with requirements for submittals. Include type of schedule (Initial or Updated) and date on label.

E. CPM Reports: Concurrent with CPM schedule, submit three hard copies of each of the following computer-generated reports, and, upload reports on the prolog website. Format for

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 3

each activity in reports shall contain activity number, activity description, cost and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days.

1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.

2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.

3. Total Float Report: List of all activities sorted in ascending order of total float.

4. Earnings Report: Compilation of Contractor's total earnings from the Notice to Proceed until most recent Application for Payment.

F. Daily Construction Reports: Submit (upload on Prolog website, or other software approved by COR) three copies at bi-weekly intervals.

G. Construction Progress Reports: Submit (upload on Prolog website or other software approved by COR) three copies at bi-weekly intervals.

H. Material Location Reports: Submit (upload using Prolog website, or other software approved by the COR) three copies at monthly intervals.

I. Field Condition Reports: Submit (upload on Prolog website or other software approved by COR) three copies at time of discovery of differing conditions.

J. Special Reports: Submit (upload on Prolog website or other software approved by COR) three copies at time of unusual event.

1.4 QUALITY ASSURANCE

A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling (using Primavera P3 software, or other equal software approved by the CO) and reporting, with capability of producing CPM reports and diagrams within 24 hours of Contracting Officer's request. Scheduling Consultant may be either Contractor employee or subconsultant and shall be approved by Contracting Officer.

1. Contractor is also required to provide an AF Form 3064 Progress Schedule by CLIN to be used for payment purposes. Progress shall be reported on an NGB Joint Progress Report and coordinated with the COR prior to submission with application for payment.

B. Prescheduling Conference: Conduct conference at Project site to comply with requirements in Section 01 31 00, "Project Management and Coordination." Review methods and procedures related to the Preliminary Construction Schedule and Contractor's Construction Schedule, including, but not limited to, the following:

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update schedule.

3. Discuss constraints, including work stages, area separations, interim milestones, and partial Government occupancy.

CONSTRUCTION PROGRESS DOCUMENTATION 01 32 00 - 4

4. Review delivery dates for Government-furnished products.

5. Review schedule for work of Government's separate contracts.

6. Review time required for review of submittals and resubmittals.

7.