A13- Sole Source Justification- CO signed 27 Dec 2025_Redacted.pdf

JUSTIFICATION FOR SOLE SOURCE PROCUREMENT (OPEN MARKET OR GSA)

UNDER $250,000

Sole source acquisitions may be used on a limited basis and only when the Contracting Officer’s Representative (COR)/Program Official has provided sufficient justification and the Contracting Officer has determined that the circumstances warrant such action. The content for a justification must contain detailed facts and rationale to justify the sole source acquisition. Soliciting from a single source must be done in accordance with FAR 13.106-1(b) or 8.405-6. At a minimum, the following information must be included:

Identification of Program Office, Contracting Activity, and Proposed Requirement, Justification and Program Office Certification:

A. Program Office:

National Center for Emerging Zoonotic and Infectious Diseases 3156 Rampart Road Mail Stop P-02 Centers for Disease Control and Prevention Fort Collins, CO 80521

B. Contracting Activity:

Centers for Disease Control and Prevention Office of Financial Resources Acquisition Branch OCOO

C. Identification of Requirement:

1. Nature of Action to be Approved by Contracting Officer:

a. Sole source acquisition of: Event Management Services (Vector Week Grantee/Recipient Conference

b. Procurement Request (PR) Number (if available): TBD

2. Proposed Vendor and Estimated Procurement Amount (if available):

a. Proposed Vendor: Colorado State University, Conference and Event Services

b. Estimated Procurement Amount:

3. Is the requirement on GSA Schedule? Yes No

If yes, provide schedule number: Click here to enter text.

Rev. 5/14/19

D. Justification:

1. The justification for this non-competitive action is: (NOTE: Must select only ONE of the listed justifications for other than full and open competition and fully support the justification in the following paragraphs. Please delete this note prior to submitting the justification.)

In accordance with FAR 13.106-1(b)(1), “only one source [is] reasonably available” which states that, “For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). (ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand- name.”

Urgency

Exclusive licensing agreements/Proprietary data

Brand name required

Industrial mobilization

Other (e.g., compatibility, space issues, continuity, compatibility, etc.)

In accordance with FAR 8.405-6 “Limiting Sources” which states that, “the only circumstances that may justify the action are – (A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays; (B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; or (C) In the interest of economy and efficiency, the new work is a logical follow-up to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original BPA must not have been previously issued under sole-source or limited-sources procedures.”

Urgency

Only One Source

Logical Follow Up

Brand name required

2. Other facts supporting sole source procurement:

a. What can this product/service do that other products/services cannot do?

Colorado State University, Conference and Event Services (CSU CES), is able to provide comprehensive events management services to NCEZID/DVBD to host Vector Week 2026, which is a grantee/recipient-focused meeting. DVBD supports over 60 states, territories and large municipalities through the CDC Epidemiology and Laboratory Capacity and Prevention (ELC) cooperative agreement as Program H: Vector-Borne Diseases. Our support assists recipients to build sustainable, locally relevant programs to identify, prevent and respond to vector-borne diseases in the areas of epidemiology, laboratory and ecology. Additionally, CDC supports four university based Regional Centers of Excellence for Vector-Borne Diseases (CoE) and five Training and Evaluation Centers (TEC) in the US. Vector Week 2026 will bring together approximately 400 attendees to share the most up-to-date information on vector-borne diseases in March 2026. The conference in Fort Collins, Colorado is tentatively planned for March 11-13, 2026. The first Vector Week Conference was held at a Fort Collins hotel in 2020. The second Vector Week Conference was planned for 2022 at CSU but went