RFP 8579

For

Osceola Generation Station (OSG) Evaporative and Drift Media Replacement

Issue Date: October 24, 2025

Pre-response Conference: None Scheduled At This Time

Pre-response Conference Date: NA

Questions/Comments Due Date: November 04, 2025

Addendum Due Date: November 13, 2025

Proposal Due Date: November 20, 2025 by 2:00 PM EST

Bid Bond: Not Required Payment & Performance Bond: Not Required

Direct all inquiries to Buyer of Record:

James Norris

(407) 463-8413

Jnorris@ouc.com

Orlando Utilities Commission RFP 8579 – Osceola Generation Station (OSG) Evaporative and Drift Media Replacement

SCM-RFP-T-01 – Request for Proposal Template v5.0 – 5/22/25

Orlando Utilities Commission Orlando, Florida

RFP 8579 for Osceola Generation Station (OSG) Evaporative and Drift Media Replacement

Table of Contents 1 Introduction

1.1 Scope of Work Summary

1.2 Pre-Response Conference

1.3 Term of Contract

1.4 Minimum Bidder Qualifications

1.5 Price and Costs

1.6 Terms and Conditions

1.7 Contract Sample

1.8 Proposal Evaluation Criteria

2 Bidder Requirements and Qualifications

2.1 Detailed Scope, Requirements, & Drawings

2.2 Bidder Information & Required Bidder Qualifications

2.2.1 Bidder Information

2.2.2 Required Bidder Qualifications

3 Instructions to Bidders

3.1 Legal and Public Record Statement

3.2 Confidentiality Notice to Bidders

3.2.1 Exemptions

3.3 Acknowledgement

3.3.1 Statement of No Bid

3.4 General Information

3.4.1 Common Terms

3.4.2 Submittal

3.4.2.1 Alternate Proposals

3.4.3 Signatures

3.4.4 Withdrawal

3.5 Electronic Submittal of the Proposal

SCM-RFP-T-01 – Request for Proposal Template v5.0 – 5/22/25

3.6 Compliance Forms

3.6.1 Public Entity Crimes

3.6.2 Dispute Disclosure

3.7 RESERVED

3.8 Proposal Preparation Costs

3.9 Exceptions

3.10 Clarifications

3.11 Local Conditions

3.12 Opening

3.13 Solicitation Selection Schedule

3.14 Proposal Acceptance and Rejection

3.15 Proposal Evaluation Criteria

3.16 Cancelation

3.17 Freight (If Applicable)

3.18 Bid Bond (If Applicable)

3.19 Payment and Performance Bond (If Applicable)

3.20 Contract Execution

3.21 Award

3.22 Taxes, Permits, and Licenses

3.23 Error and Omissions

3.24 Proposal Submittal Format

3.24.1 OUC Policies and Procedures for Bidders

3.25 Signatures

4 Proposal Submittal Format & Checklist

5 Attachments

SCM-RFP-T-01 – Request for Proposal Template v5.0– 5/22/25

Re qu es t f or P ro po sa l (

RF

P)

Orlando Utilities Commission Orlando, Florida

RFP 8579 for Osceola Generation Station (OSG) Evaporative and Drift Media Replacement

Direct all inquiries to the Buyer of Record: James Norris

(407) 463-8413

Jnorris@ouc.com

Proposal Opening Location:

Orlando Utilities Commission Reliable Plaza 100 West Anderson Street Orlando, Florida 32801

1. Instructions are located in the Instruction to Bidders section of this document; or, may be provided during a Pre-Conference Meeting.

2. Electronic proposal submittals, described in the Electronic Submittal of the Proposal section of this document, will be accepted. Email or other means will not be accepted.

3. VendorLink help can be accessed by calling 407-222-1885, or by emailing support@evendorlink.com.

mailto:support@evendorlink.com

1 INTRODUCTION

The Orlando Utilities Commission (OUC) is an electric and water municipal utility serving Orlando, Florida and portions of surrounding Orange County. OUC also has an Inter-local agreement with the City of St.

Cloud, Florida for the management of its electric utility. Currently, OUC serves more than 380,000 customers. To obtain general information about OUC, access www.ouc.com.

1.1 SCOPE OF WORK SUMMARY

The purpose of this Request is to solicit a proposal from firms to perform a replacement of the Evaporative and Drift Media, and to provide related support services for Osceola Generation Station’s Unit 1, Unit 2, and Unit 3 GE 7FA.03 Gas Turbines, located at 6400 Community Center Road in St. Cloud, Florida.

Refer to Section 2.1, Detailed Scope, Requirements, & Drawings for more information.

1.2 PRE-RESPONSE CONFERENCE

To comply with security requirements, email names of attendees and company affiliations to the Buyer of Record at least 48 hours in advance of the meeting. Please bring government issued photo identification the day of the Pre-Response Conference.

If applicable, refer to Attachment C: Invitation to Pre-Response Conference

1.3 TERM OF CONTRACT

The Term shall begin upon the Contract effective date and end once all scope has been completed and formally accepted by OUC.

1.4 MINIMUM BIDDER QUALIFICATIONS

1. Bidder must have been in business a minimum of 10 years.

2. Bidder must provide details of successful projects of similar scope of work and complexity.

3. Bidder must have a valid Florida Certified General Contractors License.

1.5 PRICE AND COSTS

Prices documented in the submitted Proposal must remain firm throughout the contract period (including additional extensions, if applicable). Refer to Attachment B: Price Schedule.

1.6 TERMS AND CONDITIONS

See Attachment E – Terms and Conditions for Major Maintenance and Installation

1.7 CONTRACT SAMPLE

Click here to view an OUC contract sample.

1.8 PROPOSAL EVALUATION CRITERIA

Refer to the Instructions to Bidders section of this document.

http://www.ouc.com/ http://www.ouc.com/docs/procurement/proc_contract_agreement.pdf?sfvrsn=2

2 BIDDER REQUIREMENTS AND QUALIFICATIONS

2.1 DETAILED SCOPE, REQUIREMENTS, & DRAWINGS

See Attachment A: Scope of Work

See Attachment B: Price Schedule

See Attachment D: Drawings

2.2 BIDDER INFORMATION & REQUIRED BIDDER QUALIFICATIONS

2.2.1 Bidder Information

On company letterhead Bidder to provide a response cover page with the following information:

1. Firm Name

2. Name of Parent Company if applicable

3. Complete Business Address

4. State of Incorporation

5. Number of years in business

6. Name(s) and contact information of key personnel

7. Dun & Bradstreet number

8. Licenses obtained to conduct business with OUC

2.2.2 Required Bidder Qualifications

Refer to Section 1.4 Minimum Bidder Qualifications for more information.

1. List the number of projects (with similar scope and size) that the bidding organization has completed and are in progress.

2. Provide at least three (3) references with contact information related to completed projects with the similar scope and size project.

a. If deemed pertinent, OUC will request to do site visits to customers provided as references by selected Bidder or Bidder’s affiliates.

3. Provide a complete list of all the subcontractors that may be part of the project, with the following information:

a. Company name

b. Contact information

c. Number of years in business

d. Proof of the necessary licenses for the job (if applicable)

e. List of project that they had participated with similar scope and size to this RFP

4. Should bidder be awarded the work in this RFP, please provide information on any Economic Development Opportunities that Bidder may bring, such as the creation of new jobs or purchasing or leasing of new building space, which could benefit the local Orlando Area or the State of Florida.

3 INSTRUCTIONS TO BIDDERS

3.1 LEGAL AND PUBLIC RECORD STATEMENT

As required by Florida’s Public Records Law, information provided to OUC in the course of business will be made available for public inspection and copying unless a specific statutory exemption applies.

3.2 CONFIDENTIALITY NOTICE TO BIDDERS

By submitting a proposal to OUC, each Bidder acknowledges and understands that OUC is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”). Any Proposal document the Bidder submits will become a public record when OUC provides notice of an intended decision or 30 days after opening the bids, proposals, or final replies, whichever is earlier. Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the Public Records law.

3.2.1 Exemptions

If during the Proposal or Negotiation Phase a Bidder wishes to claim an exemption on any portion of its Proposal to OUC, the Bidder must identify the specific statutory exemption and do the following:

1. Submit a redacted version. Redact (black out) only those portions of the Proposal put forward for exemption.

2. Submit an un-redacted version of the same documents marked, “Confidential –Trade Secret/ Proprietary Information”. Both versions are to be submitted at the same time.

3.3 ACKNOWLEDGEMENT

1. From the issue date of this solicitation packet until a selection decision is made, no unauthorized contact related to this solicitation will be allowed between a Bidder, their employees or subcontractors and any OUC commissioner, officer, director, or staff, with the exception of the Buyer of Record. Any unauthorized contact will disqualify the Bidder from further consideration

2. The selected Bidder agrees to obtain, prior to award, Worker's Compensation, General Liability, Automotive, and other insurance requirements in accordance to the requirements in the terms and conditions specified in section 1.7.

3. All policies shall be subject to approval by OUC, and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

4. The selected Bidder agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida Statute §§ 287.087 and 440.101 et. seq., the Omnibus Employee Testing Act of 1991, 49 Code of Federal Regulation § 391 and 40 (operation of commercial motor vehicles).

a. In addition, all subcontractors must implement a controlled substance and alcohol testing policy for safety sensitive positions as defined by the Commission’s Alcohol and Controlled Substance Testing Policy for Safety Sensitive Positions.

5. The selected Bidder’s employees and its subcontractors’ employees are further prohibited from being under the influence or impairment of alcohol on OUC property or work sites or at any time or place while conducting business with or on behalf of OUC.

6. The selected Bidder shall submit only one proposal/bid in response to this solicitation packet, and shall have no financial interest in other entities submitting proposals/bid responses for the same solicitation packet.

7. Neither the selected Bidder, nor its affiliates, nor anyone associated with them shall have any potential conflict of interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

8. The selected Bidder shall disclose to OUC the name(s) of any OUC employee, contractor, or OUC Board Member who has a direct or indirect financial interest in the selected Bidder’s organization, or in the proposed transaction. A direct or indirect financial interest in the selected Bidder’s organization, or in the proposed transaction exists if the OUC employee, contractor, or Board Member:

a. Presently, or in the preceding twelve (12) months, has an ownership interest in the selected Bidder’s organization (other than as owner of less than 1% of the stock of a publicly traded corporation).

b. Works for, is a partner, officer, director, trustee, or consultant to the selected Bidder.

c. Has received grant, travel, honoraria, or other similar support from the selected Bidder

d. Has a right to receive royalties from the selected Bidder.

9. No member of the selected Bidder’s ownership, management, or staff shall have a vested interest in any aspect of OUC, nor any business or other relationship with any of OUC’s employees, officers, directors, or Board Members that creates a conflict of interest or the appearance of a conflict of interest.

10. No member of the selected Bidder’s ownership or management is presently applying for an employee position or actively seeking an appointment within OUC.

11. The selected Bidder, or authorized signatory, shall provide written notice to OUC in the event that a conflict of interest is identified at any time.

3.3.1 Statement of No Bid

The OUC Procurement Department is committed to continuously improving its processes to receive maximum participation from the industry/market. OUC is requesting that organizations, who do not wish to bid on this RFP, send the Buyer of Record an email briefly explaining their “no bid” decision. This response will help to improve the solicitation process and any future communications.

3.4 GENERAL INFORMATION

Bidders shall prepare Proposals in accordance with the requirements of these Instructions to Bidders. Not preparing a Proposal, in accordance with such instructions, implies that the Bidder does not intend to comply with all of the proposed contract conditions. Such proposals will be considered irregular and may be rejected.

OUC will receive Proposals through the VendorLink system for goods, equipment, materials, and related services set forth in the included specifications and documents.

http://www.myvendorlink.com/

3.4.1 Common Terms

OUC and Bidders (the parties) agree that the following phrases each shall have the meaning provided here and may be used interchangeably:

1. “Bidder(s)”, “Supplier(s)”, and “Proposer(s)” shall mean the organization, party, person, firm, company, corporation, partnership, joint venture, or other type of entity responding to this solicitation.

2. “Solicitation” shall mean , “Request for Proposal(s)”, “RFP”, “Request for Quote”, “RFQ”, “Invitation to Bid”, “ITB”, “Solicitation Package” or, “Solicitation Packet”, to which the Bidder is responding.

3. “Bid(s)”, “Proposal(s)”, or “Quote(s)” shall mean the documents formally submitted to OUC by each of the Bidders responding to this solicitation packet.

3.4.2 Submittal

Bidders shall submit Proposals in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Refer to Section 4: Proposal Submittal Format & Checklist and submit Proposal with all applicable content.

3.4.2.1 Alternate Proposals

If the Bidder submits an alternate proposal, they shall identify clearly the proposal as an “Alternate Proposal”. OUC may consider alternate proposals a blanket exception to the solicitation and reject the Proposal.

3.4.3 Signatures

An authorized representative of each Bidder shall:

1. Sign or e-sign the Proposal, give their full name and title, and provide the Bidder’s business name and address.

2. Enter the organization’s exact legal name on the Proposal.

3. Sign or e-sign compliance forms, if applicable.

3.4.4 Withdrawal

Bidders may withdraw, alter, and resubmit their Proposals through VendorLink at any time prior to the Proposal due date and time. Proposals may not be withdrawn, altered, or resubmitted after the Proposal due date and time. OUC may request clarifications and additional information after proposal submission.

3.5 ELECTRONIC SUBMITTAL OF THE PROPOSAL

To ensure correct Proposal formatting, Bidders shall:

1. Submit Proposals electronically through VendorLink.

2. Upload files only in MS Word (.doc or .docx), Excel (.xls or .xlsx), and PowerPoint (.ppt or .pptx); Adobe Portable Document Format (.pdf); Compressed File (ZIP) formats.

3. Enable printing on files submitted.

4. Clearly identify the RFP Number, Name, Submission Date, and Bidder Name on the Response Cover Page on Bidder’s letterhead.

5. Separate and identify each part of the submission (i.e. document type, form type, content type) with a divider/separation page.

6. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

7. Follow all instructions outlined in this RFP and provide all requested information.

OUC may ask the selected Bidder to supply one hard copy set with original, written signatures and original compliance forms, prior to the contract execution. Do not submit following both methods unless otherwise instructed.

3.6 COMPLIANCE FORMS

3.6.1 Public Entity Crimes

Each Bidder shall submit copies of an executed and notarized Sworn Statement under Section

287.133 (3)(a) and 287.135, Florida Statutes, on Public Entity Crimes and Scrutinized Companies.

3.6.2 Dispute Disclosure

Each Bidder shall submit copies of an executed Dispute Disclosure form.

3.7 RESERVED

3.8 PROPOSAL PREPARATION COSTS

OUC shall provide, without charge, one set of the specifications and documents to prospective Bidders for preparation of proposals. Addenda documents will be issued only to prospective Bidders registered in VendorLink.

This solicitation does not commit OUC to pay any costs incurred in the preparation and submission of the Proposal or to pay any other costs incurred prior to award.

3.9 EXCEPTIONS

OUC is seeking proposals that meet all technical and commercial requirements as outlined in this solicitation. If a Bidder takes exception to any solicitation requirement or condition, the exception must be specifically stated on the Exception Form provided within the solicitation document. OUC shall consider only those exceptions written on the form at the time the Proposal is submitted. The Bidder acknowledges that any exception taken to the solicitation criteria (including submitting an alternate proposal) may result in OUC determining the Proposal to be nonresponsive.

3.10 CLARIFICATIONS

If a prospective Bidder has doubt as to the true meaning of any part of the solicitation, they may submit a written request for clarification through email to the Buyer of Record; verbal requests will not be accepted. The Bidder must reference the Solicitation Package page number and section heading on any clarification requests

Failure of the Bidder to request information or make inquiries will not relieve them of any responsibility to perform under the terms of any contract awarded for the work in accordance with subsequent clarifications.

OUC shall issue an addendum to all Bidders, via VendorLink, once an inquiry is clarified and/or answered. Verbal responses will not be provided and are not binding on OUC.

mailto:support@evendorlink.com http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2 http://www.myvendorlink.com/ http://www.ouc.com/docs/procurement/proc_exceptions_form.pdf?sfvrsn=2

3.11 LOCAL CONDITIONS

Each Bidder shall have thorough knowledge of conditions, factors, and scope of work, which would affect the execution and completion of the requested work. If required, site visits will be held the day of the Pre-Response Conference unless otherwise arranged.

Bidders shall investigate properly and consider all such factors in the preparation of every Proposal submitted. OUC shall not permit claims for financial adjustment based on the lack of prior information or its effect on the cost of the work.

3.12 OPENING

OUC shall open Proposals on the RFP Due Date at 2:30 p.m. EST at 100 West Anderson Street, Orlando, Florida. If required, at a public opening, OUC shall read only the Bidder name and if they have provided all the required information. OUC shall not share any other information at this time, with the exception of solicitations for construction or repairs on public works projects in which the price is submitted. Proposals not meeting the requirements may be rejected.

All questions concerning this solicitation must reference the document page number, and section heading. OUC shall answer questions and post them to VendorLink as an addenda to the solicitation.

3.13 SOLICITATION SELECTION SCHEDULE

OUC shall adhere to the stated schedule during the solicitation process, unless a change notice is issued to the Bidders via a written addendum. OUC reserves the right to postpone the date and time announced for the opening of proposals at any time.

OUC expects Proposals to address all of the information requested in the solicitation and subsequent clarifications, and to reflect the capabilities of the Bidder.

Bidders shall submit any supplemental information, and list any variations on the Exceptions form, in accordance with Section 4, Proposal Submittal Format & Checklist.

3.14 PROPOSAL ACCEPTANCE AND REJECTION

OUC reserves the right to accept the Proposal which, in its judgment, is the most responsive and responsible Proposal and to reject any and all proposals; as well as waive irregularities and formalities in any proposal that is submitted.

Without limiting the generality of the foregoing, OUC may reject any proposals which are incomplete or irregular; Proposals which omit any one or more items for which the solicitation requires, any Proposals which omit unit prices if unit prices are required, any Proposals from Bidders who have previously failed to satisfactorily complete contractual obligations.

1. The following shall cause an automatic rejection of the proposal:

a. Proposals delivered/submitted after the 2:00 p.m. due date

b. Failure to submit a Bid Bond (if required)

c. Failure to attend a mandatory Pre-Response Conference and/or any mandatory presentation (if required)

d. Failure to submit a signed Payment and Performance Bond Compliance Form when (a) a Payment and Performance Bond is required or (b) alternate payment and performance security permissible under Section 255.05, Florida Statutes is required http://www.ouc.com/docs/procurement/proc_paymt_perform_bond_form.pdf?sfvrsn=2

2. The following items may cause a rejection of the proposal:

a. Failure to submit copies of any of the signed & notarized (where required) forms:

i. Statement on Public Entity Crimes form

ii. Dispute Disclosure

3.15 PROPOSAL EVALUATION CRITERIA

OUC shall evaluate the Proposals based on the information provided by each of the Bidders. OUC’s review may include, but may not be limited to the following categories:

1. Qualifications and Experience, including past performance for OUC

2. Responsiveness to Requirements

3. Safety and Quality Programs

4. Financial Soundness of Organization

5. Price

OUC reserves the right to negotiate with Bidders who submitted responsive and responsible Proposals in the best interest of the OUC Commission. This negotiation process may occur prior to OUC Commission approval. Each Bidder acknowledges that OUC shall evaluate all Proposals and may initiate clarification discussions or seek additional information from all or some of the Bidders to fully understand any unclear elements of their proposals. Following clarification, OUC may initiate negotiations with the Bidder considered to be the most responsive and responsible. If no agreement is reached with the highest ranked Bidder, OUC may reject all Proposals or continue negotiations with each subsequently ranked Bidder until an acceptable deal is reached. A final contract award may be contingent upon OUC Commission and legal approval.

OUC reserves the right to consider historic information and facts, whether gained from the Bidder’s Proposal, question and answer conferences, references, and/or other sources during the evaluation process. OUC may conduct such investigations to assist with the evaluation of any Proposal. The investigation also serves to establish the Bidders’, subcontractors’, and other related entities’ responsibility, qualifications, and financial ability to fulfill the Proposal requirements to the Commission’s satisfaction, within the prescribed time.

The Bidder solely is responsible to submit information related to the evaluation categories. OUC is under no obligation to solicit such information. Failure of the Bidder to submit information may cause an adverse impact on the Proposal’s evaluation.

3.16 CANCELATION

Prior to the final execution of a Contract or full Notice to Proceed, OUC reserves the right to rescind said award without prior notice to Bidders. In addition, OUC may reject all Proposals, reissue the solicitation packet, or re-award the contract.

3.17 FREIGHT (IF APPLICABLE)

The selected Bidder shall coordinate with OUC’s freight contractor for shipping unless OUC determines that the selected Bidder can obtain freight/shipping rates or methods that are more advantageous to OUC. The selected Bidder shall submit an alternate shipping proposal based on delivery to OUC’s Free On Board (FOB) carrier at the designated OUC facility or location. The alternate proposal must include the:

http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2

1. Carrier name

2. Insurance coverage

3. Firm price freight quote

The Bidder must include any alternate proposal in the bid response to this solicitation. OUC may accept or reject the proposed alternate shipping arrangement.

OUC’s freight/shipping supplier and contact information is:

Nexterus

1-888-867-5952 (Monday – Friday, 8:00 a.m. – 7:00 p.m. EST) dcs@nexterus.com

3.18 BID BOND (NOT REQUIRED)

Bidder may be required to submit a certified check or cashier’s check drawn on an acceptable bank, or an acceptable Bidder’s bond executed by the Bidder and a surety company authorized to do business in the State of Florida. The value of the bid bond shall be five percent (5%) of the proposal price schedule. When submitting a Proposal through VendorLink, the Bidder shall provide a copy of the check and express mail the original check to the delivery location provided on the first page of the Solicitation Packet Form.

The bid bond guarantee shall be made payable without condition to OUC. The amount of the check or bond may be retained by and forfeited to OUC as liquidated damages if the Proposal results in a contract award and the Bidder fails to honor the accepted terms.

OUC shall return the selected Bidder’s bid bond when that Bidder executes the contract and files a satisfactory payment and/or performance bond, if required. OUC may retain the bid bond of the second highest ranked Bidder for a period not to exceed thirty (30) days, pending the execution of the contract by the selected Bidder. OUC shall return the bid bond of each unsuccessful Bidder upon request, after the contract is awarded or when the Proposal is rejected.

3.19 PAYMENT AND PERFORMANCE BOND (NOT REQUIRED)

The selected Bidder may be required to furnish a Payment and Performance Bond to OUC per Florida Statutes; Section 255.05 equal to 100 percent of the contract price. The cost of such bonds shall be stated as a separate line item in the Proposal.

A surety company, authorized to do business in the State of Florida and acceptable to OUC, shall sign the bond. The Performance Bond and Payment Bond shall be dated with the actual execution date. With these bonds, the responsible party shall file certified copies of the power of attorney of such attorney-in-fact signing the bond on behalf of the surety, and such certificates shall be certified to show that such power of attorney was in effect to and including the date of the actual execution of the bonds. Any bonds submitted by a surety or its agent shall be conclusively presumed to have been authorized by and binding upon the surety company irrespective of the date shown on the power of attorney.

If bonds are required, they shall remain in full force and effect until satisfactory completion of any specified performance guarantee tests, or satisfactory completion of all other contractual requirements, whichever shall occur last. Upon recording of the performance and payment bond (if applicable) Bidder shall provide OUC three (3) copies.

OUC shall furnish a copy of the selected Bidder’s bond to any lienor demanding that bond under the provisions of Florida Statute 713.23.

3.20 CONTRACT EXECUTION

The selected Bidder shall execute the necessary contractual forms, and return the executed forms within ten (10) business days of receipt of forms for execution.

3.21 AWARD

OUC reserves the right to award a single or multiple contracts for all proposal items, or to award separate contracts for single proposal items or any combination of such items; or to make no contract award.

OUC shall be the sole judge of its own best interests, the proposals, and the resulting contract. An award may be made to the most responsive and responsible organization whose proposal is determined to be the most advantageous to OUC. The Commission’s decision shall be final and OUC’s rights include the ability to:

1. Reject any or all proposals or parts thereof

2. Issue subsequent solicitations

3. Cancel the entire solicitation

4. Remedy technical errors on the solicitation

5. Negotiate with any, all or none of the Bidders

6. Award a contract to one or more Bidders or none at all

7. Accept other than the lowest price

8. Waive informalities and irregularities in proposals

3.22 TAXES, PERMITS, AND LICENSES

The Bidder's attention is directed to the General Terms and Conditions and the Florida Statutes regarding taxes, permits, and licenses. It shall be the Bidder's responsibility to determine the applicable taxes, permits, and licenses. If the Bidder has doubt as to whether or not a tax, permit, or license is applicable, they shall state in their proposal whether this item has been included in their proposal price and the amount of the applicable tax, permit, or license in question.

3.23 ERROR AND OMISSIONS

Bidders or their authorized representatives are expected to be fully informed as to the conditions, requirements and specifications before submitting proposals; failure to do so will be at the Bidder’s own risk. Neither law nor regulations make allowance for errors either of omission or commission on the part of Bidders. In case of error of extension of prices in the proposal, the unit price shall govern.

3.24 PROPOSAL SUBMITTAL FORMAT

Bidders shall complete all required forms, and include them in the proposal submittal package with any other required information. Refer to Section 4, Proposal Submittal Format & Checklist for more information.

3.24.1 OUC Policies and Procedures for Bidders

The Bidder shall read and comply with OUC’s policies and procedures before submitting this Proposal:

1. Contractor Security Policy

2. Bid Protest Guidance

3. Generic Contractor Orientation

4. Drug and Alcohol-Free Workplace and Testing Policy

5. OUC Travel and Expense Guidelines

6. All policies – OUC Procurement Services Department website

These policies and any supplemental policies provided at contractor orientation are hereby fully incorporated into this contract by reference and to the extent applicable to the supplier in the performance of their work. Supplier and its subcontractors, suppliers, agents, and employees shall fully comply with all such policies as amended from time to time.

3.25 SIGNATURES

By submitting this proposal with the authorized electronic signature, the Bidder hereby declares that, in all respects for and in good faith, without collusion or fraud:

1. Only the individuals or organizations interested in this proposal/bid response as principal or principals are named in this Proposal.

2. No other individuals or organizations than mentioned in this Proposal have any interest in this Proposal/Bid Response or in the subsequent contract.

3. This Proposal/Bid Response is made without connection with any other person, company, or parties likewise submitting a Proposal/Bid Response.

Bidders shall prepare Proposals in accordance with the Instructions to Bidder’s document. Failure to submit the necessary forms may cause a rejection of the proposal. The Bidder hereby agrees to provide the services and/or items specified in the solicitation packet at the prices quoted pursuant to the requirements of this document.

https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_contractor_sec_pol.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_bid_protest.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_procure_contractor_orientation_stanton.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_proc_alc_cont_subs_testing_pol.pdf https://www.ouc.com/wp-content/uploads/2024/12/Procurement_supplier_business_expense_guidelines.pdf https://www.ouc.com/doing-business-with-ouc/

SCM-RFP-T-01 – Request for Proposal Template v4.2– 10/21/19

4 PROPOSAL SUBMITTAL FORMAT & CHECKLIST

A checkmark (✓) on the items below indicates these are applicable items and the terms and conditions stated in earlier sections are applicable. Bidders shall complete all the forms checked (✓) below, and include them in the proposal submittal package in order with any other information.

Provide a written signature on all original forms and, when required, a notary stamp. Scan & upload these forms with the Proposal.

Technical Response File (checked if applicable)

Tab 1 – Cover Page

Proposal Cover Page on Bidders Letterhead

Bidder Information as listed in Section 2.2.1

Tab 2 – Bidder Background and Qualifications

References and Qualifications as listed in Section 2.2

Tab 3 – Response to Requirements

Response to all Requirements as listed in Section 2 and any applicable Attachments

Tab 4 – Compliance Forms

Submit at time of proposal

Exceptions

Sworn Statement on Public Entity Crimes and Scrutinized Companies Under Florida Statutes, Section 287.133 (3) (a) and 287.135

Dispute Disclosure

☐ Bid Bond as described in Section 3.18 (If Applicable)

Addenda (If Applicable)

Provided at time of award

Copy of Company’s Business License

Copy of Insurance Certificate

W-9 Form

☐ Payment & Performance Bond as described in Section 3.18 (If Applicable) http://www.ouc.com/docs/procurement/proc_exceptions_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_public_entity_crimes_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_dispute_disclosure_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_addenda_form.pdf?sfvrsn=2 http://www.ouc.com/docs/procurement/proc_w9_form.pdf?sfvrsn=2

SCM-RFP-T-01 – Request for Proposal Template v5.0 - 5/22/25

5 ATTACHMENTS

Attachment A: Detailed Scope of Work & Requirements

Attachment B: Company Qualifications Forms

Attachment C: Price Schedule

Attachment D: Drawings (Upon Request)

Attachment E: Terms and Conditions for Major Maintenance and Installation

DETAILED SCOPE OF WORK & REQUIREMENTS

See Attachment A: Scope of Work

DETAILED SCOPE OF WORK & REQUIREMENTS

The purpose of this Request is to solicit a proposal from prequalified firms to perform a replacement of the Evaporative and Drift Media, and to provide Related Support Services for Osceola Generation Station’s Unit 1, Unit 2, and Unit 3 GE 7FA.03 Gas Turbines, located at 8400 Community Center Road in St. Cloud, Florida. All work must be performed during OUC scheduled outages for each Unit.

SPECIFICATIONS

Section 1.1 – Scope of Work Summary The selected contractor shall be responsible for all labor and materials to perform the comprehensive replacement of the evaporative cooling media system on each gas combustion turbine, including the removal and replacement of all existing weather hood moisture separator media (moisture separator “A”), evaporative cooling media, distribution pad media, and drift elimination media (moisture separator “B”). The filter elements within the filter house shall remain in place for the duration of the project. The contractor is responsible for cleaning the weather hood and evaporative cooler areas prior to installation of new media, and for inspecting and cleaning any auxiliary components within the evaporative cooler filter house.

Upon completion of inspections and any required repairs, the contractor shall install new components in accordance with the dimensions provided in the attached drawings. To conclude the project, OUC’s Designated Representative will conduct a final quality assurance walk-through to verify satisfactory cleanliness and completion of all work. The contractor shall also provide a detailed post-job report documenting all work performed, deviations from the initial scope, additional tasks completed, and recommendations for ongoing maintenance.

Section 2.1 – Detailed Scope, Requirements, & Drawings The contractor shall perform the following cleaning procedure for the media, sump, and distribution systems:

• Completely empty the water sump.

• Open the distribution flush valves.

• Remove sediment buildup in sump.

• Flush piping and sump with clean water.

• Verify that pump suction screens are clean.

• Refill sump with new, clean water.

• Manually run pumps for approximately 30 minutes.

• Open flush valves to clean distribution header.

• Check distribution header for plugged holes and clean as needed.

• Gently hose deposits from the face of the media.

• Completely empty and refill the sump once more.

Note: Usage of chemicals for cleaning this area is prohibited.

A summary of filter element specifications can be found in the table below:

Base Bid Moisture Separator "A"

PC Mark Description Length Installed QTY (Per

Unit)

Spares (Per Unit)

Total Pieces (for 3 units)

Moisture Separator CDX-150 - 5 1/2" x 18" 39" 280 5 855

Base Bid Moisture Separator "B"

PC Mark Description Length Installed QTY (Per

Unit)

Spares (Per Unit)

Total Pieces (for 3 units)

A8 Moisture Separator F3010 - 5 1/4" D x 25 1/8" W 60" 23 5 84 B8 Moisture Separator F3010 - 5 1/4" D x 25 1/8" W 66.85" 46 5 153 C8 Moisture Separator F3010 - 5 1/4" D x 25 1/8" W 73.07" 46 5 153 D8 Moisture Separator F3010 - 5 1/4" D x 25 1/8" W 62.01" 23 5 84

Base Bid Evaporative Cooling Media and Distribution Pads

PC Mark Description Length Installed QTY (Per

Unit)

Spares (Per Unit)

Total Pieces (for 3 units)

A9 CELdek Evaporative Cooling Pad - 12" D x 12" W 72" 92 5 291 B9 CELdek Evaporative Cooling Pad - 12" D x 12" W 65.87" 92 5 291 C9 CELdek Evaporative Cooling Pad - 12" D x 12" W 60" 92 5 291 D9 Distribution Pad TYPE 45/45 - 2" D x 12" W 72" 27 5 96

Performance Prediction Requirement Any solutions provided shall include a performance prediction based on a clean compressor operating at 95°F ambient temperature and 70% relative humidity. Performance data must be provided for both the base configuration (Performance of a 7FA.03 gas turbine with a clean compressor and new media), and any optional upgrades.

Alternates, Upgrades, and Improvements Bidders are encouraged to propose alternatives, upgrades, or improvements to increase longevity or performance of the media. These shall be listed separately with optional pricing on the bid form. Each proposed alternative, upgrade, or improvement MUST include corresponding performance data along with prior project usage and outcomes (please include prior project contacts) as described above. The base bid price shall only include the standard replacement approach.

Emergent Work Provision During removal and installation, if it is determined that additional maintenance is needed on auxiliary systems (internal/external distribution, sump, or recirculation systems), such work may be added as emergent work with OUC approval. Any fastener hardware removed shall be replaced. These costs are not to be included in the base bid.

Freight, Delivery, and Site Conditions Deliveries to the plant shall occur between 7:00 a.m. and 3:00 p.m. Supplier personnel must be on site to unload material. Delivery vehicles are subject to search prior to entering or leaving the site. Supplier shall be responsible for all freight, insurance, storage, and protection of equipment on site. Any damage to property caused by Supplier’s personnel will be the responsibility of the Supplier, including reimbursement for repair costs. Supplier shall designate a consistent Point of Contact to coordinate all scheduling and communication with OUC.

Disposal The contractor will be responsible for disposal of all media removed, as well as any other waste generated during the course of the project, including providing the appropriate dumpsters. The estimated volume of waste generated by the media alone is 320 cubic yards, when stacked perfectly.

Attachment Cross-References Ensure cross-references correctly list Attachment A: Detailed Scope of Work & Requirements to reflect inclusion of these detailed provisions.

Tentative Scheduled Outage Periods per Unit Unit 2 – Scheduled from 2/14/2026 – 2/21/2026 Unit 3 - Scheduled from 2/21/2026 – 3/1/2026 Unit 1 - Scheduled from 3/1/2026 – 3/9/2026

OTHER REQUIREMENTS

A. The Supplier and any subcontractors shall perform this type of service as a part of its normal business.

B. OUC or its authorized representative reserves the right to obtain all documentation deemed appropriate to verify the Supplier is meeting all regulations and specification requirements.

C. Deliveries to the plant may be scheduled by the Supplier to occur at any time between the hours of 7:00 a.m. to 3:00 p.m. The Supplier shall have their personnel at the site to unload the material. Delivery vehicles will be subject to search prior to admittance and departure from the plant site.

D. Supplier shall be responsible for all freight and insurance for deliveries to the work site. All deliveries are to be made F.O.B Destination prepaid and allowed to OUC’s Osceola Generation Station Plant site.

E. The storage and protection of the Supplier equipment on site shall be the responsibility of the Supplier.

F. The Supplier shall comply with all local, state, and federal regulations, environmental or otherwise.

G. Any damage to property, beyond reasonable wear, caused by Supplier’s personnel, including subcontractors, will be the responsibility of the Supplier.

The Supplier shall reimburse OUC any and all costs to repair damage to OUC’s property.

H. The Supplier shall assign a “Point of Contact” from their office to coordinate scheduling and all other concerns between the OUC and the Supplier. Point of Contact shall stay the same throughout the duration of the work schedule.

COMPANY QUALIFICATION FORMS

See Attachment B: Company Qualification Forms.xlsx

PRICE SCHEDULE

See Attachment C: Price Schedule.xlsx

ATTACHMENT D: DRAWINGS

See Attachment D – Drawings.pdf

The reference drawings are not posted on Vendorlink due to the sensitive nature. Bidders must email the Buyer to obtain copies of the drawings, and these drawings are for reference only and are confidential. Bidders shall not copy, share, or distribute these drawings to other parties and are required to delete and destroy copies of such documents after the bidding process concludes.

Attachment E: General Terms and Conditions for Major Maintenance and Installation

See Attachment E – T&C’s FOR Major Maintenance and Installation.pdf

TABLE OF CONTENTS

MAJOR MAINTENANCE AND INSTALLATION

REVISED 5-25-21

GC-1.0 DEFINITIONS

GC-2.0 SUPPLIER SCOPE OF SUPPLY

GC-3.0 OUC RIGHTS AND RESPONSIBILITIES WITH RESPECT TO

PERFORMANCE OF THE WORK BY SUPPLIER

GC-4.0 PRICE, TERMS OF PAYMENT, AND TAXES

GC-5.0 CHANGES

GC-6.0 TITLE; RISK OF LOSS ; ACCEPTANCE OF WORK

GC-7.0 WARRANTIES

GC-8.0 FORCE MAJEURE

GC-9.0 DELAY IN WORK / LIQUIDATED DAMAGES

GC-10.0 EXTENSION OR SUSPENSION

GC-11.0 DEFAULT AND TERMINATION

GC-12.0 COMPLIANCE WITH LAWS

GC-13.0 CODES AND STANDARDS

GC-14.0 INDEPENDENT SUPPLIER

GC-15.0 INDEMNITIES

GC-16.0 RELEASE OF LIABILITY

GC-17.0 HAZARDOUS MATERIALS

GC-18.0 SUPPLIER WARRANTIES AND REPRESENTATIONS

GC-19.0 MISCELLANEOUS

GC-20.0 DISPUTE PROCESS

GC-21.0 PUBLIC RECORDS NOTICE

GC-22.0 E-VERIFY REQUIREMENTS

GC-1.0 DEFINITIONS

A. For purposes of these General Terms and Conditions, the following words and expressions when initially capitalized shall have the meanings hereby assigned to them. These definitions are intended to supplement and not replace any definitions contained in any of the other documents forming a part of the Purchase Order, but in case of any conflict or inconsistencies, the definitions set forth below shall prevail under these General Terms and Conditions:

1. Addendum- Written or graphic instruments issued prior to the opening of

Proposals which clarify, correct or change the Request for Proposals or the Contract Documents.

2. Agent means the project architect, project engineer, or other agency or person acting on behalf of OUC and is identified as the individual required to review invoices or payment requests.

3. Contract - The written contract between OUC and Supplier covering the Work; other Contract Documents are attached to the Contract and made a part thereof as provided therein.

4. Application for Payment - The form which is to be used by Supplier in requesting progress or final payments and which is to be accompanied by such supporting documentation as is required by the Contract Documents.

5. Asbestos - Any material that contains more than one percent asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health Administration.

6. Bonds - Performance and payment bonds and other instruments of security.

7. Cash Flow Projection - A schedule prepared by Supplier estimating that portion of the Contract Price to be due during each month of performance.

8. Change Order – shall have the meaning set forth in Article GC-5.0, Changes.

9. Conceptual Documents - The drawings and specifications and/or other graphic or written materials, criteria and information concerning OUC's requirements for the Project, such as design objectives and constraints, space, capacity and performance requirements, flexibility and expandability, including those items enumerated in the Request for Proposals which show or describe the character and scope of, or relate to, the Work to be performed or furnished and which have been prepared by or for OUC.

10. Construction - The performing or furnishing of labor, the furnishing and incorporating of materials and equipment into the Work and the furnishing of services (other than Design Professional Services) and documents, all as required by the Contract Documents.

11. Construction Subcontract - A written Contract between Supplier and a construction Supplier for provision of Construction.

12. Contract Documents - The Contract, the Conceptual Documents, Addenda (which pertain to the Contract Documents), Supplier’s Proposal, the Notice to Proceed, the Bonds, these General Conditions, the Supplementary Conditions, the Specifications and the Drawings together with all Work Change Directives, Change Orders, Written Amendments, and Field Orders, issued on or after the Effective Date of the Contract.

The Contract Documents also include those documents specifically identified by OUC in the Request for Proposals.

13. Contract Price – means the total amount to be paid to Supplier under the Contract as it may be adjusted or changed in accordance with the terms of the Contract.

14. Contract Times - The numbers of days or the dates stated in the Contract

(i) to achieve Substantial Completion, and (ii) to complete the Work so that it is ready for final payment in accordance with paragraph 13.8.A.

15. Defective - An adjective which when modifying the term Construction refers to Construction that is unsatisfactory, faulty or deficient, in that it does not conform to the Contract Documents, or does not meet the requirements of any inspection, reference standard, test or approval referred to in the Contract Documents, or has been damaged prior to OUC's final payment (unless responsibility for the protection thereof has been assumed by OUC at Substantial Completion).

16. Design Subcontract - A written Contract between Supplier and a design professional for provision of Design Professional Services.

17. Design Professional Services - Services related to the preparation of Drawings, Specifications, and other design submittals specified by the Contract Documents and required to be performed by licensed design professionals, as well as services provided by or for licensed design professionals during Bidding/Negotiating, Construction, or Operational phases.

18. Drawings - Those portions of the Contract Documents prepared by or for Supplier and approved by OUC consisting of drawings, diagrams, illustrations, schedules and other data which show the scope, extent, and character of the Work.

a. 100% Complete Drawings and Specifications: Drawings and Specifications, as defined in Article 1.1, reviewed and accepted by OUC, addressing and incorporating all OUC comments, ready for bidding.

b. A portion of the total construction effort, described by means of Drawings and Specifications which are 100% complete and accepted by OUC, which is started early in order to fast-track the project.

Generally, early construction proceeds at the site while the remainder of the design effort is completed. Early construction at the site shall not proceed unless a GMP proposal is prepared by the Supplier and accepted by OUC, and a Notice to Proceed is issued by OUC.

19. Effective Date of the Contract - The date indicated in the Contract on which it becomes effective, but if no such date is indicated it means the date on which the Contract is signed and delivered by the last of the two parties to sign and deliver.

20. Engineer - A duly licensed individual or entity designated by Supplier to perform or furnish specified Design Professional Services in connection with the Work.

21. Facility - shall mean the OUC designated site, structure or building (or applicable portion thereof) being constructed, improved or otherwise modified as set forth in the Purchase Order and for which Work is to be performed.

22. Field Order - A written order issued by OUC which orders minor changes in the Work but which does not involve a change in the Contract Price or the Contract Times.

23. Hazardous Environmental Condition - The presence at the Site of Asbestos, Hazardous Waste, PCB's, Petroleum Products or Radioactive Materials in such quantities or circumstances that there is a danger to persons or property.

24. Hazardous Waste - The term Hazardous Waste shall have the meaning provided in Section 1004 of the Solid Waste Disposal Act (42 USC Section 6903).

25. Laws and Regulations; Laws or Regulations - Any and all applicable laws, rules, regulations, ordinances, codes and orders of any and all governmental bodies, agencies, authorities and courts having jurisdiction.

26. Liens - Charges, security interests or encumbrances upon real property or personal property.

27. Milestone - A principal event specified in the Contract Documents relating to an intermediate completion date or time prior to Substantial Completion of all the Work.

28. Notice of Award - The written notice by OUC to…